Meeting Summary
The Stillwater City Council meeting on September 5th, 2013, included the approval of a design contract for city bridge reconstruction and maintenance, and a license agreement with the Oklahoma Department of Public Safety to retain driver's license testing services in Stillwater. A significant public-private partnership was also approved with the Stillwater Area Sports Association (SASA) to manage youth and adult sports programming. The meeting also featured financial reports indicating a strong fiscal year for the city.
Key Decisions & Votes
Design Contract for Bridge Reconstruction and Maintenance
00:27:00A design contract was awarded to BKL Incorporated for $147,722.58 to provide professional services for the reconstruction and maintenance of city bridges, including Third Avenue over Boomer Creek, a truss bridge on Sanger Road, and six other prioritized bridges.
License Agreement with Oklahoma Department of Public Safety
00:33:00A license agreement was approved for the Oklahoma Department of Public Safety to operate a driver's license testing facility, including commercial driver's license (CDL) testing, at the old naval reserve center in Couch Park. The city will renovate the facility and receive a monthly license fee.
Operations Agreement with Stillwater Area Sports Association (SASA)
00:41:00An operations agreement was approved with SASA, a local non-profit group, to take over the city's youth and adult sports programming. The city will provide a maximum quarterly subsidy of $75,000, with the goal of reducing it over time.
Letter of Intent with Oklahoma Commissioners of Land Office
00:48:00A letter of intent was approved between the city and the Oklahoma Commissioners of Land Office for a property exchange related to the power generation station, serving as an interim step in the land swap process.
Upcoming Community Events
Smack Week
Stillwater's fifth annual Smack Week, where students create events to raise money for Turning Point Ranch, which helps special needs children using horses.
National Recovery Month Community Event
To be held at the Expo Center, inviting citizens to learn about hope for recovery from substance abuse or mental illness.
Financial Matters
Fourth Quarter Financial Reports (FY 2012-2013)
Total general fund revenues were 8.18% over original projections, with sales tax revenues up 9.38% (highest one-year percentage increase since 2002) and use tax up 35.62%. Expenditures were 94.18% of the original budget, contributing to a strong fund balance. Utility authority revenues were also strong, with expenditures under budget.
Renovation for DPS Facility
Funds for the renovation of the old naval reserve center for the Department of Public Safety facility will come from unanticipated water sales revenue from Lake McMurtry.
SASA Subsidy
The city will provide a maximum subsidy of $75,000 per quarter to the Stillwater Area Sports Association (SASA) for managing sports programming, with the goal of reducing this amount over time.
Coming Up
Tabled
- Public hearing item regarding a memo from an applicant, postponed until September 16, 2013.
Deadlines
- Voter approval for the 2013 Transportation Sales Tax ordinance on November 12th.
Watch For
- Final agreement for the land swap with the Oklahoma Commissioners of Land Office in approximately 45 days.
Announcements
- Mackenzie Ormsby, Student Council Vice President and co-chair of Smack Week, led the Pledge of Allegiance.
- Mackenzie Ormsby's 17th birthday is tomorrow, September 6th.
- September 2013 is proclaimed as Recovery Month in Stillwater.
- September 5th, 2013, is proclaimed as Matt Anson Day of Heroism for his life-saving action assisting an elderly citizen.
- Vice Mayor will be on the 'Raider Show with Bill Baines' next Tuesday at 8:15 AM on KSBI 780.
Agenda Summary
Pledge of Allegiance
Led by Mackenzie Ormsby and Tommy Grant from the Stillwater school system, initiating a new program for student involvement.
Proclamation: Recovery Month
Proclaiming September 2013 as Recovery Month in Stillwater, emphasizing behavioral health and recovery from substance use disorders.
Proclamation: Matt Anson Day of Heroism
Recognizing Matt Anson, a waste management equipment operator, for assisting an elderly citizen who had fallen.
Approval of Minutes from August 19, 2013
Review and approval of the minutes from the previous city council meeting.
Public Hearing Item 1 (Memo from Applicant)
Request for postponement of a public hearing item.
Public Hearing Item 2
A public hearing item that was dismissed.
Quarterly Financial Reports
Presentation of the fourth quarter financial reports for fiscal year 2012-2013 by CFO Marcy Lamb, highlighting strong revenues and controlled expenditures.
Design Contract for Reconstruction and Maintenance of City Bridges
Award of a design contract to BKL Incorporated for professional services related to city bridge maintenance and reconstruction.
License Agreement between City of Stillwater and Oklahoma Department of Public Safety
Approval of an agreement for DPS to operate a driver's license testing facility in Stillwater, including CDL testing.
Operations Group Agreement between City of Stillwater and Stillwater Area Sports Association (SASA)
Approval of a public-private partnership with SASA to manage youth and adult sports programming.
Letter of Intent between Oklahoma Commissioners of Land Office and City of Stillwater
Authorization for the Mayor to sign a letter of intent for a property exchange related to the power generation station.
Ordinance 3238: Closing Utility Easements
First reading of an ordinance closing utility easements at 711 West Peaceable Acres Road.
Ordinance 3239: Rezoning Land
First reading of an ordinance rezoning land at 4599 North Washington Street from commercial planned unit development to family and multi-family planned unit development.
Ordinance 3237: Amending Municipal Code for Transportation Sales Tax
Second reading of an ordinance amending the municipal code to create the 2013 Transportation Sales Tax ordinance, levying a one percent sales tax for transportation projects, contingent on voter approval.
Request for Executive Session
Request for an executive session to discuss a confidential communication regarding a pending workers' compensation claim.
Stillwater Utility Authority Consent Docket
Approval of two items on the Stillwater Utility Authority consent docket.
Resolution SUA 2013-4: Waste Management Residential Trash Service Price Structure
Approval of a new price structure for waste management residential trash service for customers outside city limits, allowing for smaller trash cart sizes and recycling incentives.