Meeting Summary
The Stillwater City Council held a meeting on September 16th, 2013, addressing several proclamations, approving consent docket items, and discussing a significant sewer line replacement project. The council approved the bid for the West College sewer line project despite it being over the engineer's estimate, reallocating funds from other projects to cover the cost. Additionally, several ordinances were introduced and approved, and an incentive agreement for a new business development was authorized.
Key Decisions & Votes
West College Sewer Line Replacement Project
00:15:20The council approved awarding the construction contract to Maguire Brothers Construction Inc. for $2,372,451 and authorized expenditures up to $2,633,421 for the project. This required reallocating funds from other sewer projects due to the bid exceeding the engineer's estimate and available funds.
Ordinance 3240 - Property Transfer to Commissioners of Land Office
00:30:10An ordinance authorizing the approval of a contract for the transfer of property located at 4220 North Perkins Road to the Commissioners of Land Office was approved on its first reading.
Ordinance 3238 - Closing Utility Easements
00:31:00An ordinance closing utility easements at 711 West Peaceable Acres Road was approved on its second reading.
Ordinance 3239 - Rezoning 4599 North Washington Street
00:31:30An ordinance rezoning a tract of land at 4599 North Washington Street from Commercial Business Planned Unit Development (CBP PUD) to Two-Family and Multi-Family Planned Unit Development (RTM PUD) was approved on its second reading.
Oddfellows LLC Incentive Agreement
00:37:00The Stillwater Economic Development Authority authorized an incentive agreement for Oddfellows LLC, a new corporation formed by Core Development LLC and Stone Development LLC, to receive a $42,500 low-interest loan for parking facility development, to be repaid by sales tax rebates from Keystone Foods.
Upcoming Community Events
Life Center Open House
From 9:00 AM to 3:00 PM, for those interested in learning more about the Life Center.
National Adult Day Services Week
Proclaimed in Stillwater to honor and celebrate Adult Day Services.
Drive for Pledges Day
Proclaimed in Stillwater to encourage citizens to pledge against texting and driving.
Constitution Week
Proclaimed in Stillwater to commemorate the 226th anniversary of the U.S. Constitution.
Financial Matters
West College Sewer Line Replacement Project
Total authorized expenditure for the project, including a construction contract of $2,372,451. Funds were reallocated from other sewer projects to cover the cost.
Oddfellows LLC Incentive Agreement
Low-interest loan for parking facility development, to be repaid by sales tax rebates over 5 years.
Coming Up
Tabled
- Public hearing originally scheduled for tonight, postponed to October 7th.
Deadlines
- CDBG grant for West College Sewer Line project must be 100% expended by August 1st, 2014.
Watch For
- Ordinance 3240 (property transfer) to be presented in its fully fleshed-out form on October 7th.
- Discussion of the West College Sewer Line project at the Stillwater Utilities Authority (SUA) meeting.
Announcements
- Abigail Alled from Stillwater High School led the Pledge of Allegiance.
- Councilor Raver's birthday was acknowledged.
- Councilor Weaver will be on KSPi 780 AM radio at 8:15 AM tomorrow.
- Mayor Bartley will be on Triple Play Radio on Thursday morning and next Tuesday with Bill Van Ness.
- The Oklahoma Municipal League's 100th annual conference will be held this week in Tulsa.
- The International City Managers Association conference will be attended by a council member next week.
Agenda Summary
Call to Order
Opening of the City Council meeting.
Pledge of Allegiance
Led by Abigail Alled from Stillwater High School.
Proclamation: Adult Day Services Week
Proclaiming September 15th-21st, 2013, as Adult Day Services Week in Stillwater.
Proclamation: Drive for Pledges Day
Proclaiming September 19th, 2013, as Drive for Pledges Day to encourage safe driving.
Proclamation: Constitution Week
Proclaiming September 15th-21st, 2013, as Constitution Week.
Consent Docket (Items A-D)
Approval of routine administrative items.
Public Hearing Postponement
Postponement of a public hearing to October 7th.
Bid Results: West College Sewer Line Replacement Project
Review and approval of bid results for the sewer line replacement project, including reallocation of funds.
General Orders Item B and Resolution
Items B and the resolution under general orders were withdrawn.
Ordinance 3240 (First Reading)
An ordinance authorizing the approval of a contract for the transfer of property to the Commissioners of Land Office.
Ordinance 3238 (Second Reading)
An ordinance closing utility easements at 711 West Peaceable Acres Road.
Ordinance 3239 (Second Reading)
An ordinance rezoning a tract of land at 4599 North Washington Street.
Miscellaneous
General updates and announcements from staff and council members.
Upcoming Meetings
Discussion of items for future meetings.
Adjournment of City Council Meeting
Formal close of the City Council meeting.
Stillwater Utility Authority (SUA) Consent Docket
Approval of minutes from the September 5th meeting.
SUA General Orders: Bid Results West College Sewer Line
Approval of bid results for the sewer line project by the SUA.
Adjournment of SUA Meeting
Formal close of the Stillwater Utility Authority meeting.
Stillwater Economic Development Authority (SEDA) Approval of Minutes
Approval of minutes from the August 13th regular and executive sessions.
SEDA Executive Session
No executive session was needed.
SEDA Incentive Agreement for Oddfellows LLC
Authorization of an incentive agreement for Oddfellows LLC for parking facility development.
Adjournment of SEDA Meeting
Formal close of the Stillwater Economic Development Authority meeting.