Meeting Summary
The Stillwater City Council held its August 4, 2014 meeting, which included proclamations for Judith Carmen Hospice and a retiring fire lieutenant. Key decisions involved approving a taxi permit application and a budget amendment for the Convention and Visitors Bureau. The Stillwater Utility Authority also approved a consent order with DEQ and an amendment for a water line design contract.
Key Decisions & Votes
Green Machine Taxi Permit
00:19:00The application for Robert Moore to operate Green Machine Taxi was approved, with discussion about potentially streamlining the permit process administratively in the future.
CVB Budget Amendment for Destination Management System
00:26:00A budget amendment was approved for the Convention and Visitors Bureau to purchase a web-based destination management system, which will consolidate various administrative, sales, and marketing functions.
DEQ Consent Order
00:39:00Staff was authorized to execute a consent order with the Oklahoma Department of Environmental Quality (DEQ) regarding unpermitted temporary pump stations, which includes a penalty equal to permit fees and aligns with the Water 2040 program timeline.
Guernsey Professional Service Agreement Amendment
00:43:00Amendment number 2 to the professional service agreement with Guernsey was approved for the design of the Western Road water line, covering additional services for real estate and design completion.
Upcoming Community Events
Too Hot To Cook Fundraiser for Judith Carmen Hospice
Participating Stillwater restaurants (Old School Bagel, Thai Cafe, Granny's, Freddie Paul's, Da Vinci's, Chili's, Rib Crib) will donate 10% of proceeds on designated times/days.
Financial Matters
CVB Destination Management System
Budget amendment approved to appropriate funds for the purchase of a web-based destination management system, with the actual contract and purchase requiring future council approval if over $140,000.
DEQ Consent Order Penalty
A penalty equal to the amount paid in construction permit fees for unpermitted temporary pump stations was included in the DEQ consent order.
Guernsey Professional Service Agreement Amendment
Amendment for design services for the Western Road water line, with sufficient funds available in the water capital fund. Authorization for expenditures up to $73,330 (including 10% contingency).
Coming Up
Deadlines
- Next Tuesday: Due date for written reports for quarterly reports from standing committees.
Watch For
- Presentation on specifications for the Hall of Fame and Western Road intersection improvement project.
- Potential amendment to city ordinances to handle taxi permit applications administratively.
Announcements
- Superintendent Dr. Candace Day led the Pledge of Allegiance.
- Proclamation for Judith Carmen Hospice's 'Too Hot To Cook' fundraiser.
- Proclamation celebrating the retirement of Fire Lieutenant Robert D. Charles after 29 years and 10 months of service.
- Battalion Chief Jay Willis and Captain Kelly Williams will also be retiring after almost 30 years of service.
- ODOT will contribute $3 million to the Hall of Fame and Western Road intersection improvement project.
- Councilor Noble was absent from the meeting.
- Vice Mayor Weaver is scheduled for a radio appearance tomorrow.
- Dr. Peak and Ms. Morrison will be on TV 31 on Wednesday.
- Reminder about storm shelter rebate grants; information available on the city website and in the newspaper.
- Development Services was thanked for improving the user-friendliness of public notices for land use items.
Agenda Summary
Pledge of Allegiance
Led by Dr. Candace Day, Superintendent of Stillwater Public Schools.
Proclamation: Judith Carmen Hospice 'Too Hot To Cook' Fundraiser
Proclaiming August 4-8 as 'Too Hot To Cook Week' to support Judith Carmen Hospice.
Proclamation: Retirement of Fire Lieutenant Robert D. Charles
Acknowledging 29 years and 10 months of service and congratulating Lieutenant Charles on his retirement.
Consent Docket Items A-E
Approval of routine administrative items.
Public Hearing: Green Machine Taxi Certificate of Public Convenience and Necessity
Request from Robert Moore to operate Green Machine Taxi, with all required documentation submitted.
General Order: CVB Budget Amendment for Destination Management System
Consideration of Convention and Visitors Bureau advisory board recommendation to amend FY2015 CVB budget to purchase a web-based destination management system.
Ordinance 3272 (First Reading)
Rezoning a tract of land at 214 West Elm Avenue from RMI (Residential Multi-Family Intermediate) to HR (High-Rise) district.
Ordinance 3273 (First Reading)
Rezoning a tract of land at 498 and 519 South Jardot Road from RTM (Residential Two-Family and Multi-Family) to RMI (Residential Multi-Family Intermediate) district.
Ordinance 3274 (First Reading)
Rezoning a tract of land at 406 South Hester Street from RMI (Residential Multi-Family Intermediate) to HR (High-Rise) district.
Ordinance 3275 (First Reading)
Closing a utility easement at properties addressed as 2399 North Perkins Road and 798 East Lake View Road.
Ordinance 3271 (Second Reading)
Authorizing the sale of a parcel of property at 4220 North Perkins Road and providing for a citizen-initiated referendum.
Reports of Officers and Boards
Updates from city staff and council members, including an update on the Hall of Fame and Western Road intersection project.
Stillwater Utility Authority Consent Docket
Approval of minutes.
Stillwater Utility Authority General Order: DEQ Consent Order
Authorize staff to execute Oklahoma Department of Environmental Quality consent order 14-011.
Stillwater Utility Authority General Order: Guernsey Professional Service Agreement Amendment
Authorize amendment number 2 to professional service agreement with Guernsey for the Western Road water line design.