Meeting Summary
The Stillwater City Council meeting on February 2nd, 2015, addressed several key items including the approval of a revised hydrant meter program for bulk water sales to mitigate damages and improve billing. Proclamations were made for Sister Cities 30th Anniversary and Boy Scout Week. The council also discussed the process for board appointments and approved several reappointments.
Key Decisions & Votes
Hydrant Meter Program Amendment
00:23:00The council approved Resolution 2015-3, amending the terms and conditions of the hydrant meter program for bulk water sales. This includes increasing the deposit to $1200, adding fees for installation/removal, and implementing a 'pay-as-you-go' option for smaller users, aiming to reduce meter damage and improve accountability.
Hydrant Meter Program Fee Resolution
00:24:00Resolution 2015-4, related to the hydrant meter program, was approved. This resolution specifically addresses the financial aspects, including the increased deposit and new fees for bulk water services.
Audit Committee Reappointment
00:36:00John Killiam was reappointed to the Audit Committee for a second term, fulfilling the requirement for a private sector business community representative.
Airport Authority Reappointments
00:37:00Charles Bacon, Chuck Fleischer, and Rust Tube Near were reappointed to the Airport Authority for additional terms.
West College Community Development Block Grant (CDBG) Sewer Replacement
00:40:00An additional $85,000 was approved for the West College CDBG sewer replacement project, after adjusting for a $55,000 credit from the contractor due to project delays and impacts.
Upcoming Community Events
Sister Cities 30th Anniversary
Celebration of 30 years of partnership between Stillwater and Kamioka, Japan, with cultural, educational, business, and governmental exchanges.
Boy Scout Week
Proclaimed to recognize the Boy Scouts of America's 105th anniversary and their contributions to the community.
Police vs. Fire Benefit Basketball Game
Raised over $11,000 for an officer's son who was sick, showcasing community support and the dedication of local first responders.
Financial Matters
Hydrant Meter Deposit
Increased from $750 to $1200 to cover potential damages to meters and hydrants.
Hydrant Meter Installation/Removal Fee
New fee implemented to cover the costs associated with city staff installing and removing hydrant meters.
Bulk Water Load Customer Charge
A per-load charge for customers purchasing bulk water at the water treatment plant or water department to recover employee time costs.
West College CDBG Sewer Replacement
Additional funds approved for the project, accounting for a $55,000 credit from the contractor due to delays.
Power Generation Station Project
Reported to be on schedule and under budget, with favorable bid prices for construction packages, leading to potential savings in borrowing and repayment.
Coming Up
Tabled
- Medical Center Authority Board appointments (due to new rules requiring a joint committee meeting for nominations)
Deadlines
- Planning Commission meeting on February 10th for further discussion on oil and gas ordinance revisions
Watch For
- Revisions to the oil and gas ordinance (Planning Commission to make recommendations to City Council by February 16th)
- Discussion on the overall board appointment process, including online applications and transparency
Announcements
- Vice Mayor Weaver scheduled for KSPi radio on Tuesday at 8:15 AM.
- Ian Groshan to discuss glass recycling on TV 31 Morning Edition at 7:00 AM on Wednesday.
- Mayor Bartley to be on Triple Play at 7:30 AM on Wednesday.
Agenda Summary
Pledge of Allegiance
Led by Ashton Harris and Nicholas Hyde from Richmond Elementary.
Proclamation: Sister Cities 30th Anniversary
Recognizing the 30-year partnership between Stillwater and Kamioka, Japan.
Proclamation: Boy Scout Week
Recognizing the Boy Scouts of America's 105th anniversary and their community contributions.
Consent Docket (City Council)
Approval of routine administrative items.
Proposed Amendment to Terms and Conditions of Hydrant Meter Program for Bulk Water
Presentation and discussion on proposed changes to the bulk water sales program.
Resolution 2015-3: Amending Terms and Conditions of Hydrant Meter Program
Formal approval of the changes to the hydrant meter program.
Resolution 2015-4: Hydrant Meter Program Fees
Formal approval of the new fee structure for the hydrant meter program.
Reports from Officers and Boards
Updates from City Manager and City Attorney, including upcoming Planning Commission meeting on oil and gas ordinance.
Discussion on Meeting Schedule Conflicts
Councilor expressed concerns about Thursday meetings conflicting with OSU Board of Regents meetings.
Recognition of Police vs. Fire Benefit Basketball Game
Councilor recognized the successful charity event.
Upcoming Media Appearances
Announcements of upcoming radio and TV segments.
Discussion on Board Appointment Process
Discussion regarding the need for updated applications for reappointments and potential online application system.
Appointment to Audit Committee
Reappointment of John Killiam.
Appointments to Airport Authority
Reappointments of Charles Bacon, Chuck Fleischer, and Rust Tube Near.
Executive Session
Confidential communication regarding real property purchase/appraisal and employment matters for City Manager and City Attorney.
Stillwater Utility Authority Consent Docket
Approval of routine administrative items, with items B and D pulled for discussion.
West College Community Development Block Grant Sewer Replacement (SUA Item B)
Discussion and approval of additional funds for the project.
Power Generation Station Project Update (SUA Item D)
Update on the project's schedule and budget, noting it is under budget.
Resolution SUA 2015-1
Approval of a resolution for the Stillwater Utility Authority.
Resolution SUA 2015-2
Approval of a resolution for the Stillwater Utility Authority.
Stillwater Economic Development Authority Consent Docket
Approval of routine administrative items.