Meeting Summary
The Stillwater City Council held its regular meeting on October 19, 2015. Key decisions included the approval of several consent docket items, the formation of an ad hoc committee for the 2016 Martin Luther King Day celebration, and the adoption of ordinances related to rezoning. The council also discussed a pilot curbside glass recycling program and initiated the process for a potential TIF district in the West Zone.
Key Decisions & Votes
Consent Docket Approval
00:20:47The consent docket, including minutes from previous meetings, a construction fund payment, a museum quarterly report, a CDBG contract, and a budget amendment, was approved by a 5-0 vote.
Fifth Avenue Right-of-Way Closure
00:26:50A request to close a portion of the Fifth Avenue right-of-way between Perkins Road and Dren Street was approved, with the reservation of easements for existing utilities.
Utility Easement Closure at 1712 South Hidden Oaks
00:29:50A request to close a utility easement at 1712 South Hidden Oaks was approved, as there were no utilities present and the easement was not needed.
Map Amendment Postponement
00:30:50A request for a map amendment for Pro Avenue and Kings Avenue was postponed to November 16, 2015.
Formation of MLK Day Ad Hoc Committee
00:35:00An ad hoc committee was formed to assist with the 2016 Martin Luther King Day celebration, aiming for a more unified and inclusive community effort.
2016 Pavement Management Program Recommendations
00:40:00The project recommendations for the 2016 Pavement Management Program, including major rehab work on Sanger Road and South Country Club, were accepted.
Ordinance No. 3328 (Rezoning)
00:42:50Ordinance No. 3328, rezoning a portion of land at 8799 East Mercury Avenue from IG General Industrial District to NTZ Neighborhood Transition Zone, was adopted.
Ordinance No. 3329 (Rezoning)
00:43:50Ordinance No. 3329, rezoning a portion of land at 8799 East Mercury Avenue from IG General Industrial District to CS Commercial Shopping District, was adopted.
Curbside Glass Recycling Pilot Program
00:58:00Staff's recommendation for Option B of the curbside glass recycling program was approved, which involves utilizing existing employees and vehicles for once-a-month pickup, with the Waste Management division covering the container costs.
ADG Urban Planning Services Contract
01:03:00The contract with ADG for urban planning services, with a proposed cost of $199,000, was approved by the Stillwater Economic Development Authority.
Upcoming Community Events
Domestic Violence Awareness Month
Proclamation presented, recognizing the efforts of Wings of Hope Family Crisis Services.
Sister Cities 30th Anniversary Celebration
To be held at the Sheerar Museum, welcoming a delegation from Kamoka, Japan.
Martin Luther King Day Celebration
An ad hoc committee was formed to plan a more unified and inclusive community celebration.
OSU Homecoming
Community-wide celebration, including new downtown banners and a downtown shuttle service for game days.
Kamoka Delegation Visit
Delegation from Japan visiting Stillwater during homecoming, with a meeting scheduled for next Monday evening.
Financial Matters
Western Road Improvement Project
Construction fund payment to the Oklahoma Department of Transportation.
Community Development Block Grant Contract
Approval of the 2015 CDBG contract.
Operations Department 2015-2016 Budget Amendment
Amendment to the Operations Department budget.
2016 Pavement Management Program
Funded through the general fund appropriation for street maintenance and repair.
Curbside Glass Recycling Pilot Program (Option A)
Estimated annual cost for purchasing a vehicle and hiring two additional employees, resulting in an $0.86 per month per customer increase.
Curbside Glass Recycling Pilot Program (Option B)
Estimated cost of $0.05 per customer per month for containers, with Waste Management covering the expense, resulting in no proposed rate increase.
ADG Urban Planning Services Contract
Contract for urban planning services, funded from the uncommitted operating balance of the Stillwater Economic Development Authority.
Coming Up
Tabled
- Ordinances No. 3326 and 3327 regarding the annexation and rezoning of property (postponed to November 2nd)
Deadlines
- November 10th: Stillwater voters to consider renewal of current half-cent Transportation sales tax through October 2026
Watch For
- Discussion on scheduling items for upcoming meetings
- Potential TIF district for the West Zone
- Stillwater 360 video news updates every 3 days
Announcements
- The fountain downtown is orange for homecoming.
- The new Bronco Buster statue is installed in the center of the mini roundabout downtown.
- Playground renovations have begun at Boomer Lake playground, to be replaced in sections.
- Stillwater 360, a new 60-second video news update, is available on the city's website and social media every 3 days.
- The Kamoka delegation will be in town for homecoming and will attend a meeting next Monday evening.
Agenda Summary
Call meeting to order
Official start of the city council meeting.
Pledge of Allegiance
Recitation of the Pledge of Allegiance.
Proclamations and Presentations: Domestic Violence Awareness Month
Presentation of a proclamation recognizing Domestic Violence Awareness Month.
Consent Docket
Approval of routine administrative matters including minutes, construction fund payment, museum report, CDBG contract, and budget amendment.
Public Comment on Agenda Items Not Scheduled for Public Hearing
Opportunity for public comments on agenda items.
Items Removed from Consent Docket
Consideration of items removed from the consent docket.
Public Hearing: Request to close a portion of the Fifth Avenue right-of-way (CC-115-123b)
Receive public comment and take action on closing a portion of Fifth Avenue.
Public Hearing: Request to close a utility easement at 1712 South Hidden Oaks (CC-115-1121)
Receive public comment and take action on closing a utility easement.
Public Hearing: Request for a map amendment for Pro Avenue and Kings Avenue (CC-115-122)
Receive public comment regarding a map amendment request.
General Orders: Discussion regarding the formation of a city of Stillwater ad hoc committee to assist with the 2016 Martin Luther King Day celebration (CC-115-126)
Discussion and action on forming a committee for MLK Day.
General Orders: Project recommendations for the 2016 pavement management program (CC-115-125)
Discussion and action on recommendations for the 2016 pavement management program.
Resolutions
No resolutions listed for discussion or action.
Ordinances: Second Reading Ordinance No. 3326 and Ordinance No. 3327
Second reading of ordinances regarding annexation and zoning of property.
Ordinances: Second Reading Ordinance No. 3328
Second reading of an ordinance rezoning land at 8799 East Mercury Avenue from IG to NTZ.
Ordinances: Second Reading Ordinance No. 3329
Second reading of an ordinance rezoning land at 8799 East Mercury Avenue from IG to CS.
Reports from Officers and Boards: Miscellaneous items from the City Attorney
Request for executive session regarding city manager employment.
Reports from Officers and Boards: Miscellaneous items from the City Manager
Reminder about the upcoming half-penny sales tax election.
Reports from Officers and Boards: Miscellaneous items from the City Council
Discussion about scheduling items for upcoming meetings and general announcements.
Questions and Inquiries
Opportunity for questions and inquiries.
Executive Session
Confidential communication regarding the employment, appointment, promotion, demotion, disciplining, or resignation of Stillwater City Manager Dan Galloway.
Return from Executive Session
Possible action regarding the employment, appointment, promotion, demotion, disciplining, or resignation of Stillwater City Manager Dan Galloway.
Adjourn
Adjournment of the city council meeting.
Stillwater Utilities Authority: Call meeting to order
Official start of the SUA meeting.
Stillwater Utilities Authority: Consent Docket
Approval of SUA consent docket items, including minutes.
Stillwater Utilities Authority: Public Comment on Agenda Items Not Scheduled for Public Hearing
Opportunity for public comments on SUA agenda items.
Stillwater Utilities Authority: Items Removed from the Consent Docket
Consideration of items removed from the SUA consent docket.
Stillwater Utilities Authority: General Orders: Curbside glass recycling pilot program review (SU-15-53a)
Review and action on the curbside glass recycling pilot program.
Stillwater Utilities Authority: Reports from Officers and Boards
Announcements and remarks from trustees, general manager, or general counsel.
Stillwater Utilities Authority: Adjourn
Adjournment of the SUA meeting.
Stillwater Economic Development Authority: Call meeting to order
Official start of the SEDA meeting.
Stillwater Economic Development Authority: Consent Docket
Approval of SEDA consent docket items, including minutes, urban planning services contract, and Chamber of Commerce contract extension.
Stillwater Economic Development Authority: Public Comment on Agenda Items Not Scheduled for Public Hearing
Opportunity for public comments on SEDA agenda items.
Stillwater Economic Development Authority: Items Removed from Consent Docket
Consideration of items removed from the SEDA consent docket, specifically the contract with ADG for urban planning services.
Stillwater Economic Development Authority: General Orders: Presentation of commercial Economic Development districts
Presentation and discussion on commercial economic development districts.
Stillwater Economic Development Authority: General Orders: Authorize staff to initiate a West Zone tax increment District (TIF)
Discussion on authorizing staff to initiate a TIF district in the West Zone.
Stillwater Economic Development Authority: Adjourn
Adjournment of the SEDA meeting.