Meeting Summary
The Stillwater City Council and Utilities Authority met to approve several key items. They authorized a contract for a fiber optic loop, approved a financing plan for water system improvements, and supported a housing tax credit application for senior living. A significant lease agreement was also approved for a new Community Food Bank Resourcing Center.
Key Decisions & Votes
North Fiber Optic Loop Installation
04:50Authorized staff to enter into a contract with Trace Technologies for $650,000 (plus 10% contingency) to install the north fiber optic loop, connecting the new power generation station and other city facilities, including City Hall, for enhanced security and compliance with federal regulations.
Water 2040 Package A Financing Plan
08:50Approved the application for a loan of approximately $28-30 million through the Drinking Water State Revolving Fund program to finance water system improvements, along with two contracts for MFS and Mr. Kaiser for financing components.
Resolution for Water System Improvements Application
10:30Approved Resolution CC-2016-2 SUA-2016-1, formally authorizing the filing of an application with the Oklahoma Water Resources Board for financial assistance for water system improvements.
Specific Use Permit for Senior Living Apartments (3098 East 6th Avenue)
25:00Approved a specific use permit for a multi-family Senior Living Apartment Complex at 3098 East 6th Avenue, which will consist of 54 units (one three-story building and two one-story buildings) and will apply for low-income housing tax credits.
Specific Use Permit for Single-Family Residence (508 South Gray Street)
33:50Approved a specific use permit to allow a six-bedroom single-family detached residential house at 508 South Gray Street, a property zoned RTM (Residential Two-Family and Multi-Family District), with seven proposed parking spaces.
Specific Use Permit for Single-Family Residence (521 South Pine Street)
36:50Approved a specific use permit for a single-family residence at 521 South Pine Street, also zoned RTM, with nine proposed parking spaces, similar to the previously approved item.
Lease Agreement for Community Food Bank Resourcing Center
42:00Approved a 25-year lease agreement with Community Resourcing Incorporated to establish a Community Food Bank Resourcing Center in the old Marine Armory at 701 East 12th Street, creating a 'one-stop shop' for food assistance.
Resolution to Support Senior Housing Tax Credit Application
44:50Approved Resolution CC-2016-1 to support a housing tax credit application by JES Development Company Incorporated for the multi-family senior housing project at 3098 East 6th Avenue.
Resolution for Water System Improvements Application (City Council Version)
45:50Approved Resolution CC-2016-2 SUA-2016-1, the city council version of the resolution authorizing the application for financial assistance for water system improvements.
Ordinance 3333 (Long-Term Lease of Property for Food Bank)
47:00Approved on first reading Ordinance Number 3333, authorizing the long-term lease of property at 701 East 12th Avenue for the Community Food Bank Resourcing Center, and advanced it to second reading.
Upcoming Community Events
Shop with a Cop Program
Stillwater Police Department's community outreach program, recently sponsored 11 children for a shopping spree. Future events include a police vs. fire basketball game in February, Citizens Police Academy, and a 'Cops and Bobbers' fishing tournament in April/May. Donations can be made via the city's website under the police department tab.
League of Women Voters: Meeting Your Legislators
Stillwater Public Library Auditorium, 5 PM - 7 PM. Opportunity to meet state representatives, senators, and school board members to discuss upcoming legislative session.
Martin Luther King Day Celebration
Mass Choir practice on Tuesday at Mount Zion Baptist Church (9th and Knoblock) from 7 PM - 8 PM. Community-wide event. Movie 'Selma' showing at the library on Sunday afternoon. March from the library to Mount Zion starts at 6:30 PM on Monday, January 18th.
Financial Matters
North Fiber Optic Loop Installation
Contract with Trace Technologies for installation, with authorized expenditures up to $715,000 including a 10% contingency, funded from the PGS project fund.
Water 2040 Package A Financing Plan
Loan application through the Drinking Water State Revolving Fund program for water system improvements. Contracts for MFS and Mr. Kaiser for financing components are 0.25% each.
Public Comments
One speaker, Colby Schwartz representing Affordable Equity Partners, spoke in favor of the specific use permit for the multi-family senior living apartment complex, explaining the need for the permit due to the low-income housing tax credit application process and the features of the proposed 54-unit facility.
Coming Up
Deadlines
- Second reading of Ordinance 3333 on January 11th
- 30 days after publication of Ordinance 3333 for contract presentation
Watch For
- South fiber optic loop installation in the future
- Individual donations and support requests for the Community Food Bank Resourcing Center
Announcements
- Counselor Zanotti congratulated for three more years on Council, running unopposed.
- Stillwater Police Department's community outreach program, including 'Shop with a Cop', was recognized for its positive impact.
- League of Women Voters 'Meeting Your Legislators' event on January 14th at Stillwater Public Library.
- Martin Luther King Day celebration events, including a mass choir practice and a march on January 18th.
Agenda Summary
SUA Consent Docket
Approval of routine Stillwater Utilities Authority items.
SUA-16-04: Contract with Trace Technologies for North Fiber Optic Loop Installation
Consideration and approval of a contract for the installation of a fiber optic network to connect the new power generation station and other city facilities.
SUA-16-06: Water 2040 Package A Financing Plan
Request to approve the application to apply for a loan and two contracts for MFS and Mr. Kaiser for financing components related to water system improvements.
Resolution CC-2016-2 SUA-2016-1
A resolution authorizing the filing of an application with the Oklahoma Water Resources Board for financial assistance through the drinking water State revolving fund program to finance water system improvements.
SUA Reports from Officers and Boards
Reports from SUA officers and boards.
Presentation: Shop with a Cop Program
Presentation by Paul Priegel on the Stillwater Police Department's community outreach program.
City Council Consent Docket
Approval of routine City Council items.
CC-16-05: Specific Use Permit for 3098 East 6th Avenue
Receive public comment and consider a request for a specific use permit for a multi-family Senior Living Apartment Complex.
CC-16-03: Specific Use Permit for 508 South Gray Street
Receive public comment and consider a request for a specific use permit to allow a single-family residence in an RTM district.
CC-16-04: Specific Use Permit for 521 South Pine Street
Receive public comment and consider a request for a specific use permit to allow a single-family residence in an RTM district.
Lease Agreement: Community Resourcing Incorporated for Community Food Bank Resourcing Center
Consideration and approval of a lease agreement for the establishment of a Community Food Bank Resourcing Center.
Water 2040 Package A Financing Plan (City Council)
Consideration of the Water 2040 Package A financing plan by the City Council.
Resolution CC-2016-1: Support for Senior Housing Tax Credit Application
A resolution to support a housing tax credit application by JES Development Company Incorporated for multi-family senior housing at 3098 East 6th Avenue.
Resolution CC-2016-2 SUA-2016-1 (City Council)
A resolution authorizing the filing of an application with the Oklahoma Water Resource Board for financial assistance for water system improvements.
Ordinance Number 3333 (First Reading)
An ordinance authorizing the long-term lease of property at 701 East 12th Avenue for the Community Food Bank Resourcing Center.
Reports from Officers and Boards
Reports from city officers and boards, including a request for executive session.
Miscellaneous for the City from Mr. McNichol
City Manager's miscellaneous items, including excitement for the Water 2040 project.
Miscellaneous Items from City Council
Council members' miscellaneous items and announcements.
Executive Session
Executive session pursuant to 25 OS subsection 307 B1 of the Oklahoma Open Meeting Act for confidential communication regarding the employment, appointment, promotion, demotion, discipline, or resignation of the Stillwater City Manager.