Meeting Summary
The Stillwater City Council meeting on January 9th included the swearing-in of a new council member, Dr. John Wedlake, and the re-election of Vice Mayor Pat Darlington. Key discussions involved proposals for the management of Lakeside Golf Course and a revised pavement management program. The council also approved a development agreement for the Wesley Foundation and discussed new audit standards for third-party facilities.
Key Decisions & Votes
Consent Docket Approval
00:20:00The consent docket was approved with a vote of four to zero, after item E was removed for future discussion.
Swearing-in of Dr. John Wedlake
00:21:00Dr. John Wedlake was officially sworn in as City of Stillwater Counselor office number three by Judge Tanya Ron.
Election of Vice Mayor
00:24:00Pat Darlington was nominated and re-elected as Vice Mayor with a unanimous vote of five to zero.
Closing of Utility Easement on West Liberty
00:25:00A request to vacate a portion of a utility easement on West Liberty, where a house was encroaching, was approved.
Map Amendment for 707 S. Western
00:30:00The item regarding a map amendment for property at 707 S. Western was postponed and stricken from the agenda for reposting and restarting the process.
Donation of Land from John and Nancy Patton
00:31:00The city council accepted a donation of land from former Mayor John Patton and Nancy Patton at the corner of 6th and Western for a 'Welcome to Stillwater' area.
Development Agreement for Wesley Foundation
01:20:00The development agreement between the City of Stillwater and the Wesley Foundation for property at 823 West University was approved, including provisions for public realm improvements and payment in lieu of construction for parking.
Proposed Audit Standards for Third-Party Facilities Program Agreement
01:28:00The council approved staff recommendations for new audit standards and reporting requirements for service level agreements with third-party organizations.
Fiscal 2017 Revised Pavement Management Program
01:45:00The proposed budget for the revised fiscal year 2017 pavement management program, including additional miles for preventative maintenance, rehabilitation, and reconstruction, was approved.
Ordinance Number 3356 (Rezoning)
01:46:00Ordinance number 3356, rezoning a tract of land at 2215 East 6th Avenue from light industrial to commercial general district, was adopted on second reading.
Upcoming Community Events
Stillwater Public Library Winter Programs
Programs for children, teens, and adults including age-appropriate activities, reading suggestions, and prizes. More information at library.stillwater.org.
Meet Your Legislators Night
5:00 PM - 7:00 PM at the Stillwater Public Library. Informal visit with state legislators, city councilors, county commissioners, and school board members.
12th Annual Dancing with Daddy Events
All ages welcome. Tickets available online at stillwater.org and must be purchased by February 9th. No tickets sold at the door.
Martin Luther King Day Celebration
Meeting at 6:30 PM at the library, followed by a march up Duck Street to First Baptist Church for a program with refreshments, speakers, and a community choir. Family-friendly event.
Financial Matters
Lakeside Golf Course Management Proposals
Two proposals were presented from Orion Management and Henderson Golf for the management of Lakeside Golf Course, aiming to reduce the city's subsidy and address a looming capital expense for equipment replacement.
Fiscal 2017 Revised Pavement Management Program
The revised budget for the pavement management program includes $1.3 million for preventative maintenance, rehabilitation, and reconstruction, with an additional $1.1 million for spot repairs and crack sealing.
Alarm Permits
Property and business owners are reminded to renew or register new alarm permits by February 28th, 2017, with a $6 annual fee and a $25 late fee for registrations after March 1st.
Coming Up
Tabled
- Item E from the consent docket
- Map Amendment for 707 S. Western (Item B from public hearings)
Deadlines
- Alarm permit renewal by February 28th, 2017
- Dancing with Daddy tickets purchase by February 9th
Watch For
- Decision on Lakeside Golf Course management proposals in early February
- Comprehensive Economic Development policy development
- Downtown Development plan study session on January 30th
- Report on infrastructure management next month
- Bonding strategy for long-term city needs and proposed budget in March
- New strategic initiatives from the council
Announcements
- Stillwater Fire Department received a donation from members of the Pi Kappa Alpha fraternity for smoke detectors.
- The city's marketing director, Sherry Fletcher, compiled a list of council achievements over the last year, which will be posted to the website.
Agenda Summary
Pledge of Allegiance
Macy Tharp, an eighth-grader at Stillwater Junior High, led the Pledge of Allegiance.
Recognition of Councilor Miguel Nara
Councilor Miguel Nara was recognized for his three years of service on the Stillwater City Council.
Consent Docket
Approval of routine items, with item E removed for future discussion.
Swearing-in of Dr. John Wedlake
Dr. John Wedlake was sworn in as City of Stillwater Counselor office number three.
Election of Vice Mayor
Pat Darlington was re-elected as Vice Mayor.
Public Hearing: Closing of Utility Easement on West Liberty (CC-17-6)
Request to vacate a portion of a utility easement where a house was encroaching.
Public Hearing: Map Amendment for 707 S. Western (Item B)
Request for a map amendment for property at 707 S. Western.
General Orders: Donation of Land from John and Nancy Patton
Acceptance of land donation for a 'Welcome to Stillwater' area at 6th and Western.
General Orders: Multi-Arts Annual Report
Presentation of the annual report by Mike Smolan, president of the Friends of Multi-Arts Center.
General Orders: Proposals on Management of Lakeside Golf Course
Presentations from Henderson Golf and Orion Management regarding proposals for managing Lakeside Golf Course.
General Orders: Development Agreement for Wesley Foundation (CC-17-7)
Approval of a development agreement for property at 823 West University.
General Orders: Proposed Audit Standards for Third-Party Facilities Program Agreement (CC-17-10)
Discussion and approval of new audit standards and reporting requirements for service level agreements.
General Orders: Fiscal 2017 Revised Pavement Management Program (CC-17-8)
Presentation and approval of the revised budget for the pavement management program.
Ordinances: Ordinance Number 3356 (Rezoning)
Second reading and adoption of an ordinance rezoning land at 2215 East 6th Avenue.
Reports from Officers and Boards
City Manager and General Counsel reports, including an update on the Strategic Plan.
Appointments
Appointment of a student representative to Sister City's Council, a councilor to the Stillwater Medical Center Trust nominating committee, a subcommittee for board and committee recommendations, and an alternate municipal judge.