Meeting Summary
The Stillwater City Council meeting on April 17th addressed several key issues, including the approval of the consent docket with some items removed for separate discussion. A significant portion of the meeting was dedicated to public comment and deliberation regarding the future management of the multi-arts center, ultimately resulting in a decision to contract with Oklahoma State University. The council also discussed and approved a resolution for the North Perkins Road improvements and addressed amendments to the recyclable materials processing services agreement.
Key Decisions & Votes
Consent Docket Approval (excluding items A and K)
00:20:10The consent docket was approved with items A and K removed for separate discussion and vote.
Approval of Consent Docket Item A (Cost-sharing with Friends of Stillwater Community Center)
00:26:00Item A, regarding a cost-sharing agreement with the Friends of the Stillwater Community Center for a $43,000 project, was approved.
Denial of Consent Docket Item K (Final Replat of North Tower Park Section 5)
00:36:00Item K, concerning the final replat of Lot 36 Block 1 and Lot 14 Block 2 of North Tower Park Section 5, was denied due to concerns about water pressure not meeting city standards.
Postponement of Specific Use Permit for Food Services (Bobby and Joyce Douglas)
00:37:30A request from Bobby and Joyce Douglas for a specific use permit for Food Services in the office district was postponed to May 15th.
Closing a Portion of a General Utility Easement (Stillwater Medical Center)
00:41:00A request from Stillwater Medical Center to close a portion of a general utility easement at 121 West 6th Avenue for a calming garden was approved.
Closing of North 120 ft of Duncan Street Right-of-Way (Church of Christ)
00:47:00The request for closing the North 120 feet of the right-of-way of Duncan Street adjacent to the Church of Christ was approved, with assurances that emergency access would be maintained.
Approval of Professional Service Agreement for North Perkins Road Improvements
01:13:00A professional service agreement for the final design and environmental clearance for the North Perkins Road improvements from McElroy to Lakeview was approved, with an additional $86,500 allocated from the Transportation sales tax fund.
Operation of the Multi-Arts Center
01:46:00The council voted to enter into a contract with Oklahoma State University for the operation and management of the multi-arts center.
Resolution Authorizing Amended Project Agreement with ODOT (US 177 Widening)
01:54:00Resolution number CC-2017-6, authorizing an amended project agreement with ODOT to widen and resurface US 177 from McElroy Road to Lakeview Road, was approved.
Ordinance Amending PUD and Rezoning (Arbor Circle)
01:55:00Ordinance number 3363, amending a planned unit development and rezoning land at one Arbor Circle and 55 to 99 Arbor Circle from office to residential, was advanced to its second reading.
Ordinance Rezoning Land (North Duck Street)
01:56:00Ordinance number 3362, rezoning land at 821 North Duck Street from office and residential to commercial general district, was adopted.
Amendment to Recyclable Materials Processing Services Agreement and Rate Increase
02:10:00Amendments to the recyclable materials processing services agreement and an associated rate increase to the residential waste collection rate structure were approved.
Resolution Amending Residential Waste Collection Rate Structure
02:11:00Resolution number SU-2017-4, amending the city's residential waste collection rate structure, was approved.
Upcoming Community Events
First Friday's Food Trucks and Tunes
6:00 PM to 10:00 PM at the intersection of 8th Avenue and Duncan Street, featuring live music by Good Company and the Valian Band.
Friends of the Library Spring Book Sale
Thousands of books, DVDs, and audios available at a discounted rate. Proceeds support library programs and services.
Annual Stillwater Trash Off
9:00 AM to noon. Volunteers should RSVP by April 21st. Work gloves, safety vests, and trash bags will be provided.
40th Annual Stillwater Arts Festival
Saturday 10:00 AM, Sunday 11:00 AM to 5:00 PM. Features live entertainment, artist demonstrations, and children's activities. More details on stillwater.org.
Counselor Office Hours
11:30 AM to 1:00 PM at Midian Technology Center in the Skywalk area.
Financial Matters
North Perkins Road Improvements Project
Budget amendment from the Transportation sales tax fund for the final design and environmental clearance of the North Perkins Road improvements.
Community Development Block Grant (CDBG) Project Selection
Discussion on project selection for the 2017 CDBG, with preliminary allocation of $977,500 and a required 1:1 match. Projects considered include ADA accessible sidewalks, Strickland Park improvements, and water line replacements.
Recyclable Materials Processing Charge Increase
Increase in processing charge from $20/ton to $29.33-$70/ton depending on residual percentage, plus an automatic escalator up to 3% annually based on CPI. Residential waste collection rate to increase by $1.35/month for a 96-gallon cart.
Public Comments
Public comments were primarily focused on two main topics: the proposed management of the multi-arts center and the city's operating budget. Several individuals spoke in favor of the OSU proposal for the multi-arts center, highlighting potential for collaboration and increased resources. Others advocated for the continued management by the Friends of Multi-Arts, emphasizing community-based operation and historical involvement. Concerns were also raised regarding the city's budget, particularly the lack of capital for street maintenance and the difficulty in understanding financial reports.
Coming Up
Tabled
- Specific Use Permit for Food Services (Bobby and Joyce Douglas) - moved to May 15th
- Community Development Block Grant (CDBG) Project Selection - decision postponed to a later meeting once final funding numbers are available
Deadlines
- Stillwater Trash Off RSVP by April 21st
Watch For
- Preliminary site plans and space allocation drawings for Block 34 from architect Gary Sparks
- Further discussion on the proposed city of Stillwater operating budget for fiscal year 2017-18
- Second reading of ordinance number 3363 (Arbor Circle rezoning)
Announcements
- The City of Stillwater has been awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association for the 35th consecutive year.
Agenda Summary
Consent Docket
Routine administrative and operational items.
Item A (Removed from Consent Docket): Cost-sharing with Friends of Stillwater Community Center
Proposal for the city to enter into a cost-sharing agreement with the Friends of the Stillwater Community Center for a $43,000 project.
Item K (Removed from Consent Docket): Acceptance of the final replat of Lot 36 Block 1 and Lot 14 Block 2 of North Tower Park Section 5
Request for acceptance of a final replat related to a development in North Tower Park Section 5.
Public Hearing: Specific Use Permit for Food Services (Bobby and Joyce Douglas)
Receive public comment regarding a request for a specific use permit for Food Services in the office district.
Public Hearing: Closing a Portion of a General Utility Easement (Stillwater Medical Center)
Receive public comment regarding a request from Stillwater Medical Center for closing a portion of a general utility easement at 121 West 6th Avenue.
Public Hearing: Closing of the North 120 ft of the Right-of-Way of Duncan Street
Receive public comment regarding a request for closing the North 120 feet of the right-of-way of Duncan Street adjacent to properties at 821 North Duncan Street, 823 North Duncan Street, and 821 North Husband Street.
Public Hearing: Project Selection for the 2017 Community Development Block Grant (CDBG)
Receive public comment regarding project selection for the 2017 Community Development Block Grant.
Public Hearing: Proposed City of Stillwater Operating Budget for Fiscal Year 2017-18
Receive public comment regarding the proposed city of Stillwater operating budget for fiscal year 2017-18.
Approval of Professional Service Agreement for North Perkins Road Improvements
Approval of a professional service agreement for the final design and environmental clearance required for the North Perkins Road improvements from McElroy to Lakeview.
Consider Proposals for Operation of the Multi-Arts Center
Consider proposals from the Friends of Multi-Arts and Oklahoma State University for the operation of the multi-arts center.
Presentation of Information to Facilitate Council's Initiatives for Block 34
Discussion and direction regarding the development of Block 34, including the engagement of an architect for preliminary site plans.
Resolution Number CC-2017-6: Amended Project Agreement with ODOT (US 177 Widening)
A resolution authorizing the execution of an amended project agreement with the Oklahoma Department of Transportation to widen and resurface US 177 from McElroy Road extending North 1 mile to Lakeview Road.
Ordinance Number 3363 (First Reading): Amending a Planned Unit Development and Rezoning Tracks of Land at Arbor Circle
An ordinance amending a planned unit development and rezoning tracks of land located at one Arbor Circle and 55 to 99 Arbor Circle from O Office to RT Residential One and Two Family District.
Ordinance Number 3362 (Second Reading): Rezoning Land at 821 North Duck Street
An ordinance rezoning a tract of land located at 821 North Duck Street from O Office District and RT Residential 1 and 2 Family District to CG Commercial General District.
Executive Session
To discuss labor negotiations with the Fraternal Order of Police Lodge number 102.
Proposed Amendment to the Recyclable Materials Processing Services Agreement and Associated Rate Increase
Discussion and approval of amendments to the recyclable materials processing services agreement and an associated rate increase to the Residential Waste construction rate completion rate structure.
Resolution Number SU-2017-4: Amending the City of Stillwater Residential Waste Collection Rate Structure
A resolution amending the city of Stillwater residential waste collection rate structure.