Meeting Summary
The Stillwater City Council held its May 7, 2018 meeting, which included several proclamations, approval of a specific use permit for an electronic sign, and adoption of the fiscal year 2018-19 operating budget. Key discussions also revolved around proposed changes to water pressure requirements and the sale of stock received during bankruptcy proceedings.
Key Decisions & Votes
Specific Use Permit for Electronic Sign
00:19:00A specific use permit was approved for Stillwater First United Methodist Church at 400 West 7th Avenue to allow an electronic sign in the O Office district. The sign meets all city requirements.
Proposed Changes to Water Pressure Requirements
00:22:00Resolution 2018-9 was approved, modifying city standards to allow individual private booster pump assemblies as an alternative method for new water services to meet minimum operating pressure requirements when public improvements are not feasible.
Adoption of FY 2018-19 Operating Budget
00:26:00Resolution CC-2018-6, adopting the operating budget for fiscal year 2018-19, was approved by the City Council.
Sale of Armstrong World Industries Inc. Common Stock
00:27:00Resolution CC-2018-7 was approved, authorizing the sale of 1,350 shares of Armstrong World Industries Inc. common stock, which will cover an outstanding utility bill and result in a gain on sale.
Sale of Quad/Graphics Incorporated Common Stock
00:27:00Resolution CC-2018-8 was approved, authorizing the sale of 58 shares of Quad/Graphics Incorporated common stock. This sale will not cover the full outstanding utility bill.
Water 2040 Update and Finished Water Pump Station Project
00:46:00Staff recommendations were approved to modify the Water 2040 implementation plan to incorporate a new finished water pump station project at the water treatment plant, authorize $15.1 million for the project, and execute a professional services agreement with CH2M for design and construction services not to exceed $2.576 million.
Designation of Surplus Funds for General Fund Transfer
01:00:00A transfer of $12,376,556 from the Stillwater Utilities Authority (SUA) surplus revenue to the general fund for fiscal year 2019 was approved.
Adoption of SUA Operating Budget for FY 2018-19
01:03:00Resolution 2018-2, adopting the operating budget for the Stillwater Utilities Authority for fiscal year 2018-19, was approved.
Adoption of SEDA Operating Budget for FY 2018-19
01:06:00Resolution SEDA-18-01, adopting the operating budget for the Stillwater Economic Development Authority for fiscal year 2018-19, was approved.
Adoption of SPWA Operating Budget for FY 2018-19
01:08:00Resolution SPWA-18-01, adopting the operating budget for the Stillwater Public Works Authority for fiscal year 2018-19, was approved.
Upcoming Community Events
Cool Classic Summer Concert Series
The Sheerar History Museum is seeking sponsors for its 12th annual free concert series.
Oklahoma Wondertorium Collaboration
The Sheerar History Museum collaborated with the Oklahoma Wondertorium to provide a program on Oklahoma's beginnings to over 550 third-grade students.
Children's Exploration Series
The Sheerar History Museum continues its children's exploration series.
OSU Student Move-Out Special
Free drop-offs for electronics and bulk items at the Convenience Collection Center (807 South Perkins Road) for OSU students with a valid ID.
Financial Matters
Sale of Armstrong World Industries Inc. Stock
Sale of 1,350 shares of stock to cover an outstanding utility bill of approximately $49,000, with remaining funds going to gain on sale of an asset.
Sale of Quad/Graphics Incorporated Stock
Sale of 58 shares of stock, which will not cover the outstanding utility bill of over $90,000.
Water 2040 Finished Water Pump Station Project
Estimated cost for a new finished water pump station at the water treatment plant, requiring an additional loan from OWRB.
General Fund Transfer from SUA
Transfer of surplus revenue from the Stillwater Utilities Authority to the general fund for fiscal year 2019.
Public Comments
One public comment was received regarding the specific use permit for the electronic sign at Stillwater First United Methodist Church, with the speaker representing the church and offering to answer questions.
Coming Up
Deadlines
- OSU Student Move-Out Special: May 1st - June 30th
Watch For
- Discussion and potential nomination for Council Seat #1 vacancy at the next meeting
- Re-evaluation of Water 2040 Package C in 2020
- Review and update of the cost of service study for water and sewer rates this calendar year
Announcements
- May 2018 proclaimed as National Motorcycle Safety Awareness Month.
- May 2018 proclaimed as Community Action Month.
- May 6-12, 2018 proclaimed as Drinking Water Week.
- May 2018 proclaimed as Building Safety Month.
- Construction and road closures along South Western Road and 32nd Avenue to Sanger Road for water line installation as part of the Water 2040 program.
- Reminder to stay aware of severe weather and use the 'Be Informed Stillwater' emergency alert system.
- Stillwater Electric Utility earned a Platinum designation on the American Public Power Association's reliable public power providers list.
- New employees welcomed: Jordan Philpott (Operations), James Beale (Waste Management), Gage McCartney (Fire Department Recruit), Seth Davis (Fire Department Recruit).
Agenda Summary
Proclamations
Reading and presentation of proclamations for National Motorcycle Safety Awareness Month, Community Action Month, Drinking Water Week, and Building Safety Month.
Consent Docket
Approval of routine administrative items, with one item removed for separate discussion.
Item A (Removed from Consent Docket)
Discussion and acceptance of the quarterly report from the Sheerar History Museum.
Public Comment on Specific Use Permit (CC-18-48)
Receive public comment regarding a request for a specific use permit from Stillwater First United Methodist Church to allow an electronic sign.
General Orders: Proposed Changes to City Standards (CC-18-50)
Discussion of proposed changes to city standards allowing individual private booster pump assemblies as an alternative for meeting minimum operating pressure requirements.
Resolution CC-2018-6: Adopting FY 2018-19 Operating Budget
Resolution adopting the operating budget for the City of Stillwater for fiscal year 2018-19.
Resolution CC-2018-7: Authorizing Sale of Armstrong World Industries Inc. Stock
Resolution authorizing the sale of Armstrong World Industries Inc. common stock received during bankruptcy proceedings.
Resolution CC-2018-8: Authorizing Sale of Quad/Graphics Incorporated Stock
Resolution authorizing the sale of Quad/Graphics Incorporated common stock received during bankruptcy proceedings.
Resolution CC-2018-9: Adopting Amendments to Design and Construction Standards
Resolution adopting amendments to the city's design and construction standards regarding water pressure requirements.
Reports from Officers and Board
Updates and announcements from city staff and board members.
Appointments: Library Board
Reappointment of Robin Cornwell and Kathy Albright to new terms on the Library Board.
Appointments: Stillwater Regional Airport Authority
Nomination of Chuck Fleischer for reappointment and Joe Weaver to fill a vacant spot on the Airport Authority board.
Discuss Process for Appointment to Fill Unexpired Term of Council Seat #1
Discussion regarding the process for appointing a new council member to fill the vacant seat, including public input and future agenda items.
Executive Session
Executive session for confidential communication regarding workers' compensation claims, economic development matters, and labor negotiations.
SUA Consent Docket
Approval of routine administrative items for the Stillwater Utilities Authority.
SUA Water 2040 Update and Authorization for New Finished Water Pump Station Project (SUA-18-15)
Update on the Water 2040 program and authorization for a new finished water pump station project at the water treatment plant.
SUA Designation of Surplus Funds in FY 2019 General Fund Transfer (SUA-18-16)
Designation of surplus funds from the Stillwater Utilities Authority for transfer to the general fund for fiscal year 2019.
SUA Resolution 2018-2: Adopting FY 2018-19 Operating Budget
Resolution adopting the operating budget for the Stillwater Utilities Authority for fiscal year 2018-19.
SEDA Consent Docket
Approval of routine administrative items for the Stillwater Economic Development Authority.
SEDA Resolution SEDA-18-01: Adopting FY 2018-19 Operating Budget
Resolution adopting the operating budget for the Stillwater Economic Development Authority for fiscal year 2018-19.
SPWA Consent Docket
Approval of routine administrative items for the Stillwater Public Works Authority.
SPWA Resolution SPWA-18-01: Adopting FY 2018-19 Operating Budget
Resolution adopting the operating budget for the Stillwater Public Works Authority for fiscal year 2018-19.