September 11, 2018 City Council Meeting

The Council approved an addendum to the lease agreement between the City of Stillwater and Our Daily Bread, allowing them to pursue a garden project at their service building.

The Council approved the closing of an unnamed right-of-way in the third section of Teal Ridge Estates, as recommended by staff due to a new street right-of-way in a preliminary plat.

The Council approved applying development services fees where none currently exist and directed staff to prepare a resolution for the next meeting. This aims to address a gap between revenues and expenditures in the department.

Ordinance 3417, which amends the definition of itinerant merchants to include rentals, was advanced to its second reading. This change is related to the regulation of electric scooters.

Ordinance 3418, which revises definitions and regulations for various personal mobility devices including electric scooters, was advanced to its second reading. It clarifies where scooters can be operated, particularly restricting them from sidewalks in central business districts.

Ordinance 3414, adopting the 2015 International Building Codes and related standards, was adopted as amended. The amendment removed a specific energy efficiency section, deferring to state-adopted standards.

Ordinance 3415, adopting the 2015 International Fire Code and amending related sections of the land development code, was adopted.

The Utilities Authority approved a contract recommendation with Aclara Technologies LLC for an AMI project, authorizing expenditures up to $4,116,000 from the electric rate stabilization fund and $4,823,000 from the water capital fund, plus a 10% contingency for each.

The Economic Development Authority approved staff's recommendation to proceed with a Request for Qualifications (RFQ) for tourism development services, aiming to re-evaluate and define the best approach for measuring return on investment.

The Economic Development Authority approved extending the contract with Visit Stillwater through June 30, 2019, at the original budget amount of $720,000, to align with their fiscal year and allow time for the RFQ process.

Development Services Fees

New fees are being applied where none currently exist to address a significant gap between revenues and expenditures in the Development Services Department. The impact will be re-evaluated in six months.

Advanced Meter Infrastructure (AMI) Project

Total estimated cost for replacing electric and water meters, installing a new communication network, and related software. Funds will come from the electric rate stabilization fund ($4,116,000) and the water capital fund ($4,823,000), each with a 10% contingency.

Sales Tax Collection (June 2018 transactions)

Collected in August 2018, representing an 8.35% increase from August 2017.

Hotel Tax Collection

Discussion on hotel tax collection, noting that while it has increased slightly each year, the contract with Visit Stillwater has historically exceeded the generated hotel tax. Liens are filed for properties in arrears, ensuring collection.

Visit Stillwater Contract Extension

The contract with Visit Stillwater was extended through June 30, 2019, at the original annual budget amount.

Recognition of Six Young Men for Bravery

Recognition of Zak Willis, Zak Plumb, Palmateer Thomas, Korbel Jake, DeWolf Jack, Berry, and Nate Kelly for rescuing a woman during a flood.

Consent Docket

Approval of routine administrative items.

Item C from Consent Docket: Approve Addendum of Lease Agreement between the City of Stillwater and Our Daily Bread

Approval of an addendum to the lease agreement for Our Daily Bread.

Public Comment on Agenda Items Not Scheduled for Public Hearing

Opportunity for citizens to comment on agenda items.

Public Hearing: Request for the Closing of an Unnamed Right-of-Way at Teal Ridge Estates Third Section

Public hearing and decision regarding the closing of a right-of-way.

Establish Certain Fees in Development Services

Discussion and decision on establishing new fees in the Development Services department.

Appointment Process for the Stillwater Reinvestment Plan Implementation Policy Committee

Discussion on the process for appointing members to the committee for the Stillwater Reinvestment Plan.

Ordinance Number 3417: Amending City Code Chapter 12 (Businesses) Regarding Itinerant Merchants

First reading of an ordinance to amend the definition of itinerant merchants to include rentals.

Ordinance Number 3418: Amending City Code Chapter 29 (Motor Vehicles and Traffic) Regarding Personal Conveyances

First reading of an ordinance to revise definitions and regulations for bicycles, electric-assisted bicycles, motorized scooters, and other personal conveyances.

Ordinance Number 3414: Amending City Code Chapter 10 (Building and Building Regulations) Adopting 2015 Building Codes

Second reading and adoption of an ordinance to update the city's building codes to the 2015 International Building Codes.

Ordinance Number 3415: Amending City Code Chapter 20 (Fire Prevention and Protection) Adopting 2015 International Fire Code

Second reading and adoption of an ordinance to update the city's fire code to the 2015 International Fire Code.

Reports from Officers and Boards

Updates from city officials and boards.

Appointments: Western Payne County Ambulance Authority

Appointment of a member to the Western Payne County Ambulance Authority.

Executive Session

Executive session for confidential communication regarding a pending investigation.

SUA Item 5a: Contract Recommendation for the Advanced Meter Infrastructure Project with Aclara Technologies LLC

Approval of a contract for the Advanced Meter Infrastructure project.

SUA Item 6: Reports from Officers and Boards

Updates from SUA officers and boards.

SEDA Item 3a: Chamber of Commerce Quarterly Reports

Presentation of quarterly reports from the Chamber of Commerce.

SEDA Item 3b: Request for Qualifications for Tourism Development

Discussion and decision on initiating a Request for Qualifications for tourism development services.

SEDA Item 3c: Extension of Contract with Visit Stillwater

Decision on extending the contract with Visit Stillwater.

SEDA Item 4: Reports from Officers and Boards

Updates from SEDA officers and boards.