Meeting Summary
The Stillwater City Council held its final meeting of 2018, approving the consent docket and hearing a presentation on the Main Street America program. Key financial reports, including the comprehensive annual financial report (CAFR), were approved, and discussions were held regarding the city's capital improvement plan and a proposed moratorium on certain form-based code requirements. The meeting concluded with various announcements and the reappointment of two members to the Stillwater Medical Center Trust Authority.
Key Decisions & Votes
Consent Docket
00:00:50The consent docket, containing routine administrative items, was approved by a 4-0 vote.
Professional Services Firm for North Perkins Road Improvement Project
00:15:30Pinnacle was approved as the professional services firm to acquire right-of-way for the North Perkins Road improvement project, from Hall of Fame to just north of Lake View, which will be widened to five lanes.
Fiscal Year 2018 Comprehensive Annual Financial Report (CAFR)
00:35:50The Fiscal Year 2018 Comprehensive Annual Financial Report (CAFR) was approved, receiving an unmodified (clean) opinion from the independent auditors.
Fiscal Year 2018 Single Audit Report
00:36:30The Fiscal Year 2018 Single Audit Report, testing compliance with federal grant agreements, was approved with an unmodified (clean) opinion.
Main Street Program Participation
00:43:00Resolution CC-2018-26, authorizing participation in the Main Street program and designating the city manager to submit an application, was adopted.
Temporary Moratorium on Public Realm Requirements (Form-Based Code)
01:09:00A resolution establishing a temporary moratorium on certain public realm requirements within the form-based code district was discussed extensively. The council decided to table the resolution to allow staff to refine the scope of the moratorium, focusing on curb-to-curb street improvements and parking requirements, potentially for a three-month period, and to consider specific street profiles.
Ordinance 3427 (Rural Water Advisory Board)
01:09:40Ordinance 3427, amending the city code regarding the Rural Water Advisory Board's membership, quorum, officers, and meetings, was adopted on its second reading.
Stillwater Medical Center Trust Authority Appointments
01:14:00Calvin Anthony and Lowell Bartow were reappointed to new terms on the Stillwater Medical Center Trust Authority.
Upcoming Community Events
Downtown Stillwater Christmas Event
A new Christmas event organized by downtown merchants, featuring a tree lighting, received positive community feedback and generated approximately $1,200 in sales for local businesses.
Horse-Drawn Carriage Rides
The last free downtown horse-drawn carriage rides of the season will be held from 10 a.m. to 6 p.m., starting at Block 34.
Wreaths Across America
A successful event recognizing veterans buried in Fairlawn Cemetery and placing wreaths on their graves.
Financial Matters
North Perkins Road Improvement Project
Allocation of funds for right-of-way acquisition for the widening of North Perkins Road to five lanes between Hall of Fame and Lake View.
Fiscal Year 2018 Comprehensive Annual Financial Report (CAFR)
Presentation and approval of the city's comprehensive financial report for the fiscal year ending June 30, 2018, which received a clean audit opinion.
Fiscal Year 2018 Single Audit Report
Presentation and approval of the audit report for federal funds expenditure, which found no material weaknesses or non-compliance.
Fiscal Year 20 Budget Input Opportunities
Introduction of new tools and initiatives, including 'Balancing Act' and 'Flash Vote,' to increase citizen engagement and understanding of the city's budget and financial processes.
Five-Year Capital Needs Assessment
Update on the ongoing process to develop a structured capital improvement plan for evaluating and funding city assets, moving from a reactive to a proactive approach.
Public Comments
Chris Peters spoke about the success of a new downtown Christmas event and advocated for the return of a Main Street America program to downtown Stillwater, highlighting its potential for economic revitalization through a four-point approach.
Coming Up
Tabled
- Resolution establishing a temporary moratorium on public realm requirements within the form-based code district (to be refined and brought back for discussion)
Deadlines
- Alarm permit renewals/registrations: February 28, 2019
- Rural Fire Service contract renewals/applications: 2019
Watch For
- Draft scooter ordinance (expected by second meeting in January)
- Changes to bicycle ordinance (rules of the road)
- Rollout of the Popular Financial Report to the public (January/February timeframe)
- Further development and implementation of the Capital Improvement Plan methodology
Announcements
- Stillwater Police Department reminds property and business owners to renew or register alarm permits by February 28, 2019.
- The city has various job openings posted on Stillwater.org under the employment quick link.
- The last free downtown horse-drawn carriage rides will be this Saturday from 10 a.m. to 6 p.m., starting at Block 34.
- Stillwater residents are encouraged to recycle cardboard boxes, flattened wrapping paper, rigid plastics (labeled #1, #2, #5 only), metal cans, and aluminum cans.
- Residents are encouraged to use the new online simulation tool 'Balancing Act' at Stillwater.org/budget to explore the city's budget and tax receipts.
- The Fire Department encourages residents outside city limits to renew or apply for a 2019 Rural Fire Service contract to cap response fees at $2,000 per incident.
- The Mayor wished everyone a safe and blessed holiday period.
Agenda Summary
Consent Docket
Approval of routine administrative items.
Public Comment on Agenda Items Not Scheduled for Public Hearing
Chris Peters spoke regarding the Main Street program and a recent downtown Christmas event.
Western Payne County Ambulance Trust Authority Annual Report
Presentation of the annual report by the Chair, Elaine Ackerson, highlighting efforts to increase AED placement and first responder training in outlying areas.
Approve Professional Services Firm to Acquire Right-of-Way for North Perkins Road Improvement Project and Allocation of Funds (CC 18 - 139)
Selection of a firm to acquire necessary right-of-way for the Perkins Road widening project.
Introduction of the Fiscal Year 20 Budget Input Opportunities (CC 18 - 142)
Presentation by the Chief Financial Officer and Finance Director on new initiatives to engage citizens in the budget process, including 'Balancing Act' and 'Flash Vote'.
Fiscal Year 2018 Comprehensive Annual Financial Report (CAFR) and Single Audit Report
Presentation and approval of the city's audited financial reports for FY2018.
Update on the Assessment of City Stillwater's Five-Year Capital Needs (CC 18 - 141)
Update on the development of a structured Capital Improvement Plan methodology for long-range asset management.
Resolution CC - 2018 - 26: A Resolution of the City of Stillwater, Oklahoma, Authorizing Participation in the Main Street Program and Designating the City Manager to Submit an Application
Formal adoption of participation in the Main Street program.
Resolution CC - 2018 - 27: A Resolution Establishing a Temporary Moratorium on the Application of Public Realm Requirements on Certain New and Redeveloped Projects Located Within the Form-Based Code District as Defined by Chapter 23 Stillwater City Code
Discussion on a temporary moratorium to re-evaluate public realm requirements in the form-based code district to encourage small-scale development.
Ordinance 3427: An Ordinance Amending Chapter 2 of the Stillwater City Code, Title an Administration, Article 3 Authorities, Boards, Commissions, Trusts, Division 9 Rural Water Advisory Board, Section 2 - 349 Membership, Section 2 - 350 Quorum and Section 2 - 351 Officers, Meetings, Providing for Severability and Declaring an Emergency
Second reading and adoption of an ordinance modifying the Rural Water Advisory Board structure.
Reports from Officers and Boards
Updates on the scooter ordinance, job openings, community events, recycling, and rural fire service contracts.
Appointments for the Stillwater Medical Center Trust Authority
Reappointment of two board members to the Stillwater Medical Center Trust Authority.