Meeting Summary
The Stillwater City Council met on April 22, 2019, to discuss various city matters. Key discussions included the approval of the 2019 Pavement Management Plan and the concept for the City-County Perimeter Road Maintenance. The council also heard public comments regarding the five-year transportation plan and received updates on transportation project funding and the Stillwater Regional Airport emergency exercise.
Key Decisions & Votes
2019 Pavement Management Plan
01:29:40The council approved the 2019 Pavement Management Plan, which outlines strategies for maintaining and improving city streets, including new techniques like high-density mineral bond overlay and diamond grinding for concrete pavements.
City-County Perimeter Road Maintenance Concept
01:29:40The council approved the concept for a new agreement with the county regarding perimeter road maintenance, streamlining responsibilities and sharing expenses for improvements.
Ordinance Number 3434 (Hotel Room Tax)
01:31:00Ordinance Number 3434, related to the city's hotel room tax, was adopted on its second reading, amending various sections of the city code.
Upcoming Community Events
Lemonade Day
A program to teach youth entrepreneurship through lemonade stands, encouraging participants to spend, save, and share profits with local charities. Stillwater is the first city in Oklahoma to host this event.
Spring Household Hazardous Waste Collection Event
Residents can dispose of items like pesticides, herbicides, mixed fuels, oil-based paints, pool chemicals, and household cleaning products for free at the convenience collection center from 8 a.m. to 1 p.m.
Block Party at Block 34
A special block party to celebrate the completion of the wind turbine and recognize donors, OSU senior design students, and project partners. It will begin at 5:30 p.m. with a ribbon-cutting, free food, bocce ball, and a kids' craft table.
Financial Matters
Transportation Project Funding
An update on the status of transportation project funding, including the transportation fee fund, half-cent sales tax, and general fund allocations. The city has budgeted and allotted $25 million towards transportation over two fiscal years.
Fiscal Year 19 Adopted Budget
Amount allocated for transportation in the fiscal year 19 adopted budget.
Operations Side of Transportation (Maintenance)
Amount allocated for the operations side of transportation (maintenance) in the fiscal year 19 adopted budget.
Transportation Fee Fund Revenue (FY19)
Estimated revenue from the transportation fee fund in fiscal year 19.
Half-Cent Sales Tax Revenue (FY19)
Projected revenue from the half-cent sales tax in fiscal year 19.
Proposed Budget for Transportation Projects (FY20)
Proposed budget for transportation projects and stormwater in fiscal year 20, in addition to the $6 million approved in October.
Pavement Management Techniques
Discussion of cost-saving pavement management techniques: high-density mineral bond overlay at $3/sq yard (vs. $4.50/sq yard for micro-surface) and diamond grinding for concrete at $10/sq yard (vs. $12.80/sq yard for asphalt overlay).
Public Comments
Chris Peters commented on the five-year transportation plan, advocating for Option 3 of staff's recommendation. He expressed concerns about prioritizing vehicular traffic over active transportation and the potential for increased Western sprawl, suggesting a focus on three-lane roads and active transportation routes to schools.
Coming Up
Tabled
- Five-year capital plan
- Remaining four years of the pavement management plan
Deadlines
- May 1, 2019: Deadline for Police Officer of the Year nominations
Watch For
- Further discussion on the five-year transportation capital improvement plan
- Development of a public-facing transportation project status page on the city website
- Potential hiring of additional staff and interns for the engineering department to support planning and public engagement
- Engagement of a consultant for the 6th Avenue corridor to address alternative transportation and connectivity issues
Announcements
- Stillwater Regional Airport conducted a full-scale emergency planning exercise on Saturday, April 20th, involving staff, public safety, public health, and airline partners.
- The Stillwater Police Department and Kiwanis Clubs are seeking nominations for the Police Officer of the Year award.
- The 44th Avenue and Western Road to 32nd Avenue water line project is now complete, improving water service reliability in the southwest part of town.
- The Human Resources department oversaw 2029 job applications in fiscal year 2018; current job openings are available at stillwater.org/employment.
Agenda Summary
Proclamation: Lemonade Day
Reading of a proclamation declaring May 4, 2019, as Lemonade Day in Stillwater, recognizing the program's role in teaching youth entrepreneurship.
Consent Docket
Approval of routine administrative items on the consent docket.
Public Comment on Agenda Items Not Scheduled for Public Hearing
Opportunity for citizens to provide input on agenda items.
Update on Status of Transportation Project Funding (CC-19-51)
Presentation by the Chief Financial Officer on the city's transportation funding, including various funds and their allocations.
Review and Approval of Transportation Projects
Discussion and partial approval of the 2019 Pavement Management Plan and the concept for City-County Perimeter Road Maintenance. The broader five-year capital plan was tabled for future discussion.
Ordinance Number 3434: Hotel Room Tax
Second reading and adoption of an ordinance amending Chapter 39 of the Stillwater City Code related to the hotel room tax.
Reports from Officers and Boards
Updates and announcements from city officials and board members.
Executive Session
Request for an executive session to discuss labor negotiations with the Fraternal Order of Police Lodge number 102.