Meeting Summary
The Stillwater City Council meeting included several proclamations for various awareness months, such as Special Olympics, Foster Care, Motorcycle Safety, and Bike Safety. Key decisions involved approving several specific use permits for medical marijuana dispensaries and a commercial grower facility. The council also discussed and approved a plan to renegotiate the contract with Visit Stillwater and establish a new Convention and Visitors Bureau board under the Stillwater Economic Development Authority to broaden tourism strategy.
Key Decisions & Votes
Consent Docket - Item E (Husband Bike Corridor Project)
00:20:00The council approved the contract for engineering services for the Husband Bike Corridor Project, emphasizing the need for public input and transparency throughout the design process. This project aims to enhance bicycle and pedestrian access along Husband Street.
Specific Use Permit - Medical Marijuana Dispensary (520 South Chardo Road)
00:30:00A specific use permit was approved for a medical marijuana dispensary at 520 South Chardo Road, meeting state requirements and parking accommodations.
Specific Use Permit - Dental Office (1439 Southwestern Road)
00:33:00A specific use permit was approved for a dental office at 1439 Southwestern Road, located in the Fountain Square development, with adequate parking.
Close Electrical Easement (423 South Gray Street)
00:36:00The request to close the south 5 feet of a 10-foot electrical easement at 423 South Gray Street was approved, as the electric utility only requires a 5-foot easement for street lights.
Specific Use Permit - Medical Marijuana Dispensary (3930 West 6th Avenue)
00:39:00A specific use permit was approved for a medical marijuana dispensary at 3930 West 6th Avenue, located in Kobe Plaza, meeting parking and signage requirements.
Specific Use Permit - Medical Marijuana Commercial Grower Facility (1930 North Chardo Road)
00:42:00A specific use permit was approved for a medical marijuana commercial grower facility at 1930 North Chardo Road, converting an existing warehouse space.
Destination Marketing Contract with Visit Stillwater
01:17:00The council directed staff to renegotiate a new contract with Visit Stillwater, with the expectation that the fee would be approximately 85% of the hotel tax collections for the fiscal year.
Establishment of Convention and Visitors Board
01:18:00The council directed staff to develop a resolution to incorporate a new Convention and Visitors Board under the Stillwater Economic Development Authority, to provide advice and strategy on visitor development.
Upcoming Community Events
Special Olympics Oklahoma Week
Proclaimed in Stillwater, urging citizens to support year-round sports training and athletic competition for individuals with intellectual disabilities.
Foster Care Month
Proclaimed in Stillwater, encouraging residents to consider fostering vulnerable children.
National Motorcycle Safety Awareness Month
Proclaimed in Stillwater, promoting motorcycle safety and awareness.
National Bike and Bicycle Safety Month / Bike to Work Week
Proclaimed in Stillwater, promoting bicycling as transportation and recreation, and bicycle safety. Includes Bike to Work Day on May 17th and a Ride of Silence on May 15th.
First Friday Food Trucks and Tunes
Block 34 in downtown Stillwater from 6 to 10 p.m., featuring food trucks, live music, and a Touch-a-Truck exhibit for children.
Financial Matters
Husband Bike Corridor Project (Phase 0)
Estimated cost for a small curb cut on the north side parking to improve ADA access.
Husband Bike Corridor Project (Phase 1)
Estimated cost for reconfiguring the parking lot, reversing traffic flow, and providing ramp access with a canopy.
Husband Bike Corridor Project (Phase 3)
Estimated cost for exterior elevator entrance and new stairs, as a future option for the Community Center.
Visit Stillwater Contract
Negotiation for a new contract with Visit Stillwater, with the fee set at approximately 85% of the hotel tax collections for the fiscal year.
Public Comments
Keith Reed from B-PAC thanked the council for their commitment to active transportation and discussed the Husband Bike Corridor Project, inviting council members to experience the proposed route by bike. Daryl Whitworth from Madden, a tourism marketing company, provided an overview of their digital marketing services for Visit Stillwater, highlighting their success in driving out-of-state visitors.
Coming Up
Deadlines
- June 10th: Town hall meeting on transportation issues at 5:30 PM
- June 29th: Free drop-offs for electronics and bulk items at the convenience collection Center for OSU students moving out.
Watch For
- Further reports and public involvement for the Husband Bike Corridor Project
- Development of a resolution for the new Convention and Visitors Board
- Negotiation of a new contract with Visit Stillwater
Announcements
- May 5th-11th is Drinking Water Week, encouraging awareness of the role of drinking water and the quality reports published by the city.
- The US Census Bureau recognized the Payne County Complete Count Committee as a proud partner for the 2020 census.
- Reminder to look for timed parking signs downtown and utilize free parking validation from merchants.
- Welcome to new city team members: Alexandra Corn (Police Dispatcher), Seemall Taski (Airport Operations Specialist), Megan Alexander (Airport Operations Specialist), Jason Tyler (Wastewater Treatment Plant Superintendent), and Madison Ball (Customer Service Representative).
Agenda Summary
Proclamation: Special Olympics Oklahoma Week
Proclamation for the week of May 12-18, 2019, recognizing the contributions of Special Olympics Oklahoma.
Proclamation: Foster Care Awareness Month
Proclamation declaring May 2019 as Foster Care Month.
Proclamation: Motorcycle Awareness Month
Proclamation declaring May 2019 as National Motorcycle Safety Awareness Month.
Proclamation: National Bike and Bicycle Safety Month
Proclamation for the week of May 11-17, 2019, as Bike to Work Week.
Consent Docket
Approval of routine administrative items.
Item E from Consent Docket: Husband Bike Corridor Project
Discussion and approval of a contract for engineering services for the Husband Bike Corridor Project.
Public Hearing: Specific Use Permit - Medical Marijuana Dispensary (520 South Chardo Road)
Request for a specific use permit to allow a medical marijuana dispensary in the CGT commercial general zoning district.
Public Hearing: Specific Use Permit - Dental Office (1439 Southwestern Road)
Request for a specific use permit to allow a health care and social assistance use (dental office) in the CS commercial shopping zone.
Public Hearing: Close Electrical Easement (423 South Gray Street)
Request to close the South 5 feet of a 10-foot electrical easement.
Public Hearing: Specific Use Permit - Medical Marijuana Dispensary (3930 West 6th Avenue)
Request for a specific use permit to allow a medical marijuana dispensary in the CG commercial general zoning district.
Public Hearing: Specific Use Permit - Medical Marijuana Commercial Grower Facility (1930 North Chardo Road)
Request for a specific use permit to allow a medical marijuana commercial grower facility in the IL light industrial zoning district.
Update on Prairie Arts Center Operations
Presentation by Dr. Rebecca Brina on the successful operations and community engagement of the Prairie Arts Center under OSU management.
Presentation of OSU Senior Design Project for Community Center South Entrance
Presentation by OSU students on proposed phased improvements for ADA accessibility and functionality at the Stillwater Community Center's south entrance.
Request for Qualification for Destination Marketing and Possible Selection of Firm
Discussion and decision regarding the future of destination marketing for fiscal year 2020, including renegotiating the contract with Visit Stillwater and establishing a new CVB board.
Appointments to Rural Water Advisory Board
Acceptance of appointments for J. Brice Campbell and Kent Bradley to the Rural Water Advisory Board.