May 21, 2019 City Council Meeting

The council approved the selection of Berbick Trahan and Company PA to perform the audit of the City of Stillwater and related trust authorities for the fiscal year ending June 30, 2019.

A commercial transportation fee waiver for St. Andrew's Episcopal Church was approved, as their new parking lot development was deemed to alleviate rather than burden the transportation system.

A contract with Meshek and Associates for professional services to update the city's Hazard Mitigation Plan was approved, along with an application for grant funds and a budget amendment.

The collective bargaining agreement between the City of Stillwater and the Fraternal Order of Police Lodge 102 for the 2019-2020 contract year was approved.

The City Manager was authorized to sign a revised contract related to the health insurance reinsurance contract with Acuris Nationwide.

A supplement to the contract with HW Lochner Inc. for inspection services at the Stillwater Regional Airport was approved, increasing hours and adding provisions for hotel and meals.

A budget amendment was approved to fund the Stillwater Regional Airport administrative staff office improvement project, utilizing a previously held deposit.

The 2019-2023 City Council Strategic Plan was approved, with a commitment to develop key performance indicators with a task force by July.

A proposal for holiday pop-up shops at Block 34 was approved, including setting aside up to $125,000 for a dedicated fund for the project.

Resolution CC-2019-7, adopting the operating budget for the City of Stillwater for fiscal year 2019-2020, was adopted.

Ordinance 3436, closing the South 5 feet of a 10-foot electric easement on property at 423 South Gray Street, was advanced to its second reading.

Ordinance 3437, cleaning up the definition of 'transient guest' for hotel tax purposes, was advanced to its second reading.

The first amendment to the Grand River Dam Authority purchase power and sale agreement was approved, clarifying language regarding payment charges and electric charging stations.

The bid recommendation for annual root control to Duke's Root Control Inc. and expenditures up to $50,000 for sanitary sewer chemical root control were approved.

Resolution SUA-2019-1, adopting the operating budget for the Stillwater Utilities Authority for fiscal year 2019-2020, was adopted.

The Block 34 sponsorship and naming rights policy was approved, establishing procedures and criteria for sponsorships and donations, with City Council retaining approval authority.

Resolution SEDA-2019-1, adopting the operating budget for the Stillwater Economic Development Authority for fiscal year 2019-2020, was adopted.

Resolution SPWA-2019-1, adopting the operating budget for the Stillwater Public Works Authority for fiscal year 2019-2020, was adopted.

Audit Services Contract

Approval of Berbick Trahan and Company PA for the city's audit for FY2019.

Commercial Transportation Fee Waiver

Waiver granted to St. Andrew's Episcopal Church for a parking lot development.

Hazard Mitigation Plan Update Contract

Contract with Meshek and Associates for the plan update, funded by grant funds and reallocated existing city funds.

Holiday Pop-Up Shops Funding

Dedicated fund created for the initial investment in the holiday pop-up shops project, utilizing contingency funds and Arts and Humanities funds.

Stillwater Utilities Authority Operating Budget

Adoption of the operating budget for the Stillwater Utilities Authority for FY2019-2020.

Stillwater Economic Development Authority Operating Budget

Adoption of the operating budget for the Stillwater Economic Development Authority for FY2019-2020.

Stillwater Public Works Authority Operating Budget

Adoption of the operating budget for the Stillwater Public Works Authority for FY2019-2020.

Sales Tax Collections (April 2019)

Sales tax collections were 3.44% below projections. Use tax collections were $183,879, 64% above projections.

Annual Route Control Expenditure

Approved for the application of sanitary sewer chemical root control.

Proclamation: Community Action Month

Proclamation recognizing the hard work and dedication of Central Oklahoma Community Action Agency.

Proclamation: ALS Awareness Week

Proclamation raising awareness for Amyotrophic Lateral Sclerosis (ALS).

Proclamation: Public Works Week

Proclamation recognizing the contributions of Public Works officials.

Presentation: Police Officer of the Year Award

Presentation of the Kiwanis Police Officer of the Year award to Officer Christopher Hummel.

Consent Docket

Approval of minutes from previous meetings, acceptance of a utility easement, authorization for the mayor to sign a grant for Payne County Youth Services shelter, and approval of a right-of-way agreement with Medela Gallery.

Public Comment on Agenda Items Not Scheduled for Public Hearing

Opportunity for public comment.

Postponement of Public Hearing

Motion to postpone a public hearing until June 17th.

Selection of Audit Firm

Approval of the selection of Berbick Trahan and Company PA to perform the audit for the city for FY2019.

Commercial Transportation Fee Waiver for St. Andrew's Episcopal Church

Approval of a waiver for an $857.85 transportation fee.

Contract with Meshek and Associates for Hazard Mitigation Plan Update

Approval of a contract for professional services to update the city's Hazard Mitigation Plan, grant application, and budget amendment.

Collective Bargaining Agreement with Fraternal Order of Police Lodge 102

Approval of the collective bargaining agreement for contract year 2019-2020.

Revised Health Insurance Reinsurance Contract with Acuris Nationwide

Authorization for the City Manager to sign the revised contract.

Supplement to Contract with HW Lochner Inc. for Airport Inspection Services

Approval of an increase to an existing contract for inspection services at Stillwater Regional Airport.

Budget Amendment for Stillwater Regional Airport Administrative Staff Office Improvement Project

Approval of a budget amendment to fund the office improvement project.

2019-2023 City Council Strategic Plan

Approval of the strategic plan, with a commitment to develop key performance indicators.

Holiday Pop-Up Shops at Block 34

Presentation and possible action on a proposal for holiday pop-up shops.

Resolution Adopting Operating Budget for Fiscal Year 2019-2020 (City of Stillwater)

Adoption of the city's operating budget.

Ordinance 3436: Closing Electric Easement

Ordinance closing the South 5 feet of a 10-foot electric easement at 423 South Gray Street.

Ordinance 3437: Transient Guest Definition

Ordinance cleaning up the definition of 'transient guest' for hotel tax purposes.

Appointments to Library Board

Nominations and approval of appointments to the Library Board.

Consent Docket (Stillwater Utilities Authority)

Approval of minutes and authorization for staff to execute a pole attachment licensing agreement.

Grand River Dam Authority Purchase Power and Sale Agreement First Amendment (SUA)

Approval of the first amendment to the agreement.

Bid Recommendations for Annual Route Control (SUA)

Approval of bid recommendation to Duke's Root Control Inc. and expenditures for sanitary sewer chemical root control.

Resolution Adopting Operating Budget for Fiscal Year 2019-2020 (SUA)

Adoption of the operating budget for the Stillwater Utilities Authority.

Consent Docket (Stillwater Economic Development Authority)

Approval of minutes.

Postponement of Chamber of Commerce Quarterly Report (SEDA)

Postponement of the report due to weather.

Block 34 Sponsorship and Naming Rights Policy (SEDA)

Presentation and possible action on the policy.

Resolution Adopting Operating Budget for Fiscal Year 2019-2020 (SEDA)

Adoption of the operating budget for the Stillwater Economic Development Authority.

Consent Item (Stillwater Public Works Authority)

Approval of special meeting minutes from May 2018.

Resolution Adopting Operating Budget for Fiscal Year 2019-2020 (SPWA)

Adoption of the operating budget for the Stillwater Public Works Authority.