Meeting Summary
The City Council approved several key financial expenditures, including contracts for construction inspection and testing services for the Delta taxiway, and a significant contract for the 32nd Avenue booster pump station and transmission main project. They also approved annual software support for the electric utility and a contract extension for tree trimming services. A resolution authorizing signatories for city funds was adopted, and an ordinance related to hotel room tax was amended.
Key Decisions & Votes
Delta Taxiway Construction Inspection and Testing
Allocation of $155,000 from a previously approved grant budget for construction inspection and testing, and construction management services for the Delta taxiway project. The mayor was authorized to sign contracts with EST and an intergovernmental agreement with OSU.
Annual Resolution for Depositor Signatories
Resolution CC-2019-8 authorizing specific individuals within the finance department and city manager's office to execute documents related to city funds.
Ordinance Closing Electric Easement
Ordinance number 3436, closing the South 5 feet of a 10-foot electric easement on property at 423 South Gray Street.
Amendment to Hotel Room Tax Ordinance
Ordinance number 3437, amending Chapter 39 (Taxation) of the Stillwater City Code, specifically Article 4 (Hotel Room Tax) sections 39-271 (Definitions) and 273 (Tax Levied), adopting state language for types of rooms under the tax, and declaring an emergency.
Futura Software Support Agreement
Approval of fiscal year 20 expenditure request for the annual software support agreement with Futura in the amount of $82,236, including a 10% contingency, for the electric utility's communication and OMS system.
32nd Avenue Booster Pump Station and Transmission Main Project
Awarded the bid to BRB Contractors Inc. for $7.25 million, authorized staff to execute the construction contract, procure services for construction inspection (not to exceed $126,000), and authorized total project expenditures of $8.126 million (including inspection and 10% contingency) for the Water 2040 project.
Davies Tree Trimming Contract Extension
Approved a one-year extension of the Davies Tree Surgery contract for high-voltage line clearance tree trimming and removal services, with expenditures not to exceed $1,270,680.
Solid Waste Cost of Service and Rate Design Study
Approved an amendment to the professional consulting services contract with NewGen Strategies and Solutions LLC to include a solid waste cost of service and rate design study addendum, not to exceed $55,250.
Natural Gas Pipeline Infrastructure Expenditure
Approved fiscal year 20 expenditure with Oklahoma Natural Gas (ONG) for natural gas pipeline infrastructure, specifically the lateral from the Enable high-pressure gas line to the Stillwater Energy Center, not to exceed $200,000.
Reappointment to Library Trust Board
Reappointment of Sandeep Neighbor to the Library Trust Board for another term.
Upcoming Community Events
Transportation Town Hall Meeting
5:30 PM, in the City Council room. Residents are encouraged to provide recommendations and learn about Stillwater's transportation system.
Financial Matters
Delta Taxiway Construction Inspection and Testing
Funding from a previously approved grant for construction inspection and management services.
Futura Software Support Agreement
Annual expenditure for software support for the electric utility, including a 10% contingency.
32nd Avenue Booster Pump Station and Transmission Main Project
Total project expenditures, including construction contract ($7.25 million), construction inspection ($126,000), and a 10% contingency, for a Water 2040 project.
Davies Tree Trimming Contract Extension
Maximum expenditure for a one-year extension of the tree trimming contract, including base services, disposal fees, and emergency work.
Solid Waste Cost of Service and Rate Design Study
Amendment to existing contract with NewGen Strategies and Solutions LLC for an additional study.
Natural Gas Pipeline Infrastructure
Expenditure limit for natural gas pipeline infrastructure services with Oklahoma Natural Gas (ONG).
Coming Up
Tabled
- Item to declare an immediate emergency and authorize the city manager to award and execute a contract to replace the drainage culvert under Richland Road at the Perkins Road intersection (pulled until June 17th meeting or special meeting).
Watch For
- Future bidding for tree trimming services after the final renewal of the Davies contract.
Announcements
- The city is hiring for several positions: Civil Engineer, Engineering Technician, Multimedia Specialist, Water Engineering Technician, and Jailer. Interested individuals can apply on the city's website.
- Residents who experienced property or home damage during recent flooding are encouraged to fill out disaster assessments on damaged.ok.gov to help the state collect data for FEMA dollars.
- Katherine Shropshire has joined the city of Stillwater as a new GIS Technician with Electric.
Agenda Summary
General Orders - Delta Taxiway Construction Inspection and Testing
Request to allocate $155,000 for construction inspection and testing and construction management services for the Delta taxiway project and authorize the mayor to sign contracts.
General Orders - Drainage Culvert Replacement under Richland Road
Declare an immediate emergency and authorize the city manager to award and execute a contract to replace the drainage culvert under Richland Road at the Perkins Road intersection.
Resolution CC-2019-8
Annual resolution authorizing signatories for depositors within the finance department and city manager's office.
Ordinance No. 3436
Ordinance closing the South 5 feet of a 10-foot electric easement on property addressed as 423 South Gray Street.
Ordinance No. 3437
Ordinance amending Chapter 39 (Taxation) of the Stillwater City Code by amending Article 4 (Hotel Room Tax) sections 39-271 (Definitions) and 273 (Tax Levied), and declaring an emergency.
Reports from Officers and Boards - Executive Session Request
Request for an executive session concerning a pending claim involving A-Tech Paving.
Appointments - Reappointment to Library Trust Board
Reappointment of Sandeep Neighbor to the Library Trust Board.
SUA Consent Docket
Approval of special meeting minutes from May 20, 2019, FY20 sole source purchase agreement with Wärtsilä, FY20 expenditure request for wholesale power purchase from GRDA, and FY20 expenditure for natural gas interstate firm and interactable transportation service agreement with Enable.
SUA General Orders - Futura Software Support Agreement
Approve the fiscal year 20 expenditure request for annual software support agreement with Futura in the amount of $82,236.
SUA General Orders - 32nd Avenue Booster Pump Station and Transmission Main Project
Approve bid recommendation for the 32nd Avenue booster pump station and transmission main project, including awarding the bid, executing the contract, and authorizing expenditures.
SUA General Orders - Davies Tree Trimming Contract Extension
Approve fiscal year 20 contract extension with Davies Tree Surgery for high-voltage line clearance tree trimming and tree removal services.
SUA General Orders - Solid Waste Assessment and Management Study Contract Amendment
Approve amendment to the professional consulting services for solid waste assessment and management study contract to include solid waste cost of service and rate design study addendum with NewGen Strategies and Solutions LLC.
SUA General Orders - Natural Gas Pipeline Infrastructure Expenditure
Approve fiscal year 20 expenditure with ONG for natural gas pipeline infrastructure called the lateral from the Enable high-pressure gas line to the Stillwater Energy Center.
SEDA Consent Docket
Approval of the consent docket.
SEDA Reports from Officers and Boards - Executive Session Item
Request to not have the executive session item listed on the agenda.