Meeting Summary
The City Council approved several key items, including service agreements with a new reporting requirement for partner organizations and a specific use permit for a medical marijuana dispensary. A significant portion of the meeting was dedicated to a public hearing and discussion regarding proposed ordinances for home sharing and short-term rentals, with the council ultimately deciding to advance only the home sharing portion for immediate consideration. The Stillwater Economic Development Authority (SEDA) and Stillwater Utilities Authority (SUA) also held meetings, approving contracts and discussing a recycling program study.
Key Decisions & Votes
Service Agreements with Yearly Reporting Requirement
00:05:30Service agreements for fiscal year 2020 were approved, contingent upon adding a requirement for a yearly report with a fashioned template covering financial and operational aspects from partner organizations like Henderson Golf, Lake McMurtry, and Stillwater Area Sports Association.
Medical Marijuana Dispensary Specific Use Permit
01:07:30A specific use permit for a medical marijuana dispensary at 911 North Perkins Road was approved, following a unanimous recommendation from the Planning Commission.
Citywide Janitorial Services Bid
01:10:00The bid recommendation for citywide janitorial services was approved, awarding the contract to Alliance Maintenance Incorporated for $82,880 as the lowest bidder.
Stillwater Regional Airport North Apron Reconstruction Project Bid
01:13:00The bid recommendation for the Stillwater Regional Airport North Apron Reconstruction Project was approved, awarding the contract to Contact, whose significantly lower bid allowed for an expanded project scope.
Contract Amendment for Airport Professional Services
01:16:00Contract amendment number nine for professional services by LBR Inc., pertaining to the rehabilitating apron at the North portion project at Stillwater Regional Airport, was approved for $265,260.
Renewal of Five-Year Fuel Services Agreement with Phillips 66
01:18:00The renewal of a five-year agreement with Phillips 66 for fuel services at Stillwater Regional Airport was approved.
Grant Acceptance from Phillips 66 for Fuel Farm Upgrades
01:20:00A grant of $200,000 from Phillips 66 to cover the estimated cost of fuel farm upgrades, including security and access improvements at Stillwater Regional Airport, was accepted.
Budget Amendment for Airport Fuel Sales Revenue
01:22:00A budget amendment transferring $110,000 from the fuel sales revenue account to the fuel purchase expenditure account for Stillwater Regional Airport was approved to accommodate increased fuel sales.
Economic Development Contract with Chamber of Commerce
01:47:00The economic development contract with the Chamber of Commerce for fiscal year 2020 was approved, including additional funding for retail recruiting.
Destination Marketing Contract with Visit Stillwater
01:50:00The destination marketing contract with Visit Stillwater Inc. for the upcoming fiscal year was approved, with improved clarity and reporting requirements.
Utility Rate Study Professional Services Agreement
01:54:00Staff was authorized to negotiate a professional services agreement not to exceed $160,000 with Avant Energy to complete a utility rate study for electric, water, and wastewater, and the general manager was authorized to sign the agreement.
Electric Distribution Warehouse Fencing and Landscape Plan
02:22:00The electric distribution warehouse fencing and landscaping concept, including a 10-foot vinyl-coated fence with mesh netting and landscaping, was approved for competitive bidding, with funding from the electric rate stabilization fund.
Upcoming Community Events
Friday Food Trucks and Tunes
Live music from the Stillwater Community Band and a showing of E.T., with food trucks and a bounce house.
Land Run 100
Gravel bicycle race and ultramarathon in downtown Stillwater. Registration opens October 12th.
Financial Matters
Citywide Janitorial Services
Approved bid for janitorial services for 10 city facilities.
Stillwater Regional Airport North Apron Reconstruction
Approved bid for the first phase of airport apron expansion and rehabilitation, funded by airport improvement program grants.
Airport Professional Services (LBR Inc.)
Approved contract amendment for engineering and design services for the North apron project.
Phillips 66 Grant for Fuel Farm Upgrades
Accepted grant to cover estimated costs of fuel farm upgrades, security, and access improvements.
Airport Fuel Sales Revenue Budget Amendment
Approved transfer of funds to cover increased fuel purchase expenditures due to higher sales.
Economic Development Contract (Chamber of Commerce)
Approved contract with the Chamber of Commerce, including an additional $50,000 for retail recruiting.
Utility Rate Study
Authorized staff to negotiate a professional services agreement for a utility rate study, including a 10% contingency.
Electric Distribution Warehouse Fencing and Landscaping
Estimated cost for fencing and landscaping updates at the electric distribution warehouse, to be funded from the electric rate stabilization fund.
Sales Tax Collections (May 2019)
Sales tax collections were below projections by almost 1%.
Use Tax Collections (May 2019)
Use tax collections were above projections.
Public Comments
Public comments primarily focused on the proposed home sharing and short-term rental ordinances. Speakers shared experiences as hosts, concerns about impacts on residential neighborhoods (noise, parking, property maintenance, commercialization), and questions regarding the distinction between short-term and long-term rentals, as well as the role of overlay districts and HOAs.
Coming Up
Tabled
- Text amendment to Chapter 23 Land Development Code Appendix One Form-Based Code (postponed to August)
Deadlines
- July 1: Tax goes into effect for short-term rentals, requiring a permitting process to be in place.
Watch For
- Further discussion and potential ordinance for short-term rentals (non-owner occupied)
- Public announcement regarding ACT WorkKeys workforce initiative
- Stillwater 360 summer intern program report
- Updates on wastewater issues at Commerce Places industrial side
- Joint projects with Cushing economic developer and regional partnership revamp
Announcements
- Congratulations to Stillwater Airport Director Paul Prickel on his appointment as chairperson for the South-Central Chapter Academic Relations Committee for the American Association of Airport Executives.
- Residents who missed the transportation town hall meeting can still provide input online at Stillwater.org.
- FEMA is registering residents and businesses with flood or storm damage since May 17, 2019, for potential assistance. Registration is encouraged even for small damages to aid future planning.
- The City Council has implemented a 'no tie' summer meeting rule due to warm weather.
Agenda Summary
Consent Docket
Approval of routine administrative items.
Public Hearing: Text Amendment to Land Development Code (Home Sharing & Short-Term Rentals)
Discussion and public comment on proposed changes to allow and regulate home sharing and residential short-term rentals.
Ordinance Number 3435 (First Reading)
An ordinance amending chapter 23 land development code article 5 use categories of limitations to create division for Home Sharing and residential short-term rental section 23 - 115.1 definition section 23 - 115.2 permitted districts section 23 - one 15.3 Home Sharing license required compliance with the book level codes section 23 point 115 for application form section 23 - 115 five residential short-term rental requirements section 23 - 115 six suspension revocation denial section 23 - 115 seven covenants deed restrictions overlay requirements and section 23 - 115 eight penalty and declaring an emergency.
Public Hearing: Specific Use Permit for Medical Marijuana Dispensary (911 N Perkins Rd)
Public comment and consideration of a specific use permit for a medical marijuana dispensary.
Public Comment: Text Amendment to Chapter 23 Land Development Code Appendix One Form-Based Code
Public comment regarding a request for text amending chapter 23 land development code appendix one form-based code.
Approve Bid Recommendation for Citywide Janitorial Services
Consideration of bids for janitorial services for city facilities.
Approve Bid Recommendation for Stillwater Regional Airport North Apron Reconstruction Project
Consideration of bids for the airport apron reconstruction project.
Approve Contract Amendment Number Nine for Professional Services by LBR Inc.
Consideration of a contract amendment for engineering and design services at the airport.
Approve Renewal of a Five-Year Agreement with Phillips 66 for Fuel Services at Stillwater Regional Airport
Consideration of renewing the fuel supply agreement for the airport.
Accept a Grant from Phillips 66 in the Amount of $200,000
Consideration of accepting a grant for fuel farm upgrades at the airport.
Approve Budget Amendment Transferring $110,000 from Fuel Sales Revenue Account
Consideration of a budget amendment for airport fuel purchases.
Land Run 100 Economic Impact Study
Presentation on the economic impact of the Land Run 100 event.
Chamber of Commerce Quarterly Report
Presentation of the Chamber of Commerce's quarterly activities and economic development efforts.
Economic Development Contract with Chamber of Commerce FY20
Consideration of the economic development contract with the Chamber of Commerce for the upcoming fiscal year.
Destination Marketing Contract with Visit Stillwater
Consideration of the destination marketing contract with Visit Stillwater Inc.
Authorized Staff to Negotiate Professional Services Agreement with Avant Energy
Authorization for staff to negotiate an agreement for a utility rate study.
Presentation of Findings and Options from New Gen Strategies and Solutions LLC on the Recycling Program
Presentation of a study on the city's recycling program, including alternative scenarios for processing.
Electric Distribution Warehouse Fencing and Landscape Plan
Presentation and consideration of proposed fencing and landscaping updates for the electric distribution warehouse.