July 9, 2019 City Council Meeting

The stormwater drainage project located at 12th Avenue and Duncan Street was selected for the 2019 CDBG, accepting a grant allocation of $150,459 and approving budget amendments for an additional match from the transportation half-cent account.

The Stillwater History Museum quarterly report was approved, with a special acknowledgment for Amy Rock's last meeting as she moves to Wyandotte, Kansas.

The request from Block 34 Trust to secure funding and guide the final engineering design of an outdoor stage, based on the recommended concept, was approved. This also included approval for the construction of related systems and landscaping, with private funding.

Authorization was granted to remove concrete alleyways, fill, grade, sod, and irrigate to improve user mobility and aesthetics at Block 34, prior to the November pop-up shops event.

The plan and preliminary sketch from Mural Design for the Block 34 southwest corner wind turbine fence, featuring a mural by artists Yotaka Fields and Puya Jahan Chahee, was approved.

Approval was given for budget carryforwards from the fiscal year 2019 budget to the fiscal year 2020 budget to continue incomplete projects and account for unreceived revenues.

A bid recommendation for annual landscaping of city facilities was approved, awarding the contract to Thrive Landscape and Irrigation for $58,500.

The city manager was authorized to issue a Request for Proposal (RFP) soliciting development projects for the adaptive reuse of Boomer Lake Station and two adjoining parcels.

Resolution CC-2019-10, regarding the commitment of leverage for the Oklahoma Department of Commerce 2019 Community Development Block Grant state small cities programs, was adopted.

Resolution CC-2019-12, establishing an anti-discrimination policy with regard to access to city employment, city services, and city facilities, was adopted.

Ordinance number 3435, the short-term rental ordinance with modifications, was adopted on its second reading, and an emergency declaration was also approved for its immediate effect.

Expenditures from the electric rate stabilization fund were authorized for the purchase of twelve uninterruptible power supply systems for traffic signals from Gaydos Sales Company for $122,034.

Vehicle purchases for the electric utility were approved, authorizing expenditures from the electric rate stabilization fund up to $537,570 for the replacement of seven vehicles.

2019 Community Development Block Grant

Grant allocation accepted for the stormwater drainage project at 12th Avenue and Duncan Street, requiring a one-to-one match.

Budget Carryforwards

Approval of budget balances from FY19 to FY20 for incomplete projects and anticipated revenues, with no cash balance impact.

Annual Landscaping Contract

Contract awarded to Thrive Landscape and Irrigation for annual landscaping of city facilities.

Uninterruptible Power Supply Systems

Expenditures authorized from the electric rate stabilization fund for 12 UPS systems for traffic signals.

Electric Utility Vehicle Purchases

Expenditures authorized from the electric rate stabilization fund for the replacement of seven electric utility vehicles.

June Sales Tax Apportionment

Stillwater's June sales tax apportionment is up 3.44% from last year, exceeding projections by 4.11%.

Consent Docket

Approval of regular minutes of meetings, bid recommendation for safety supply for pavement markings, and a budget amendment for grant funding from the Department of Library.

Stillwater History Museum Quarterly Report

Review and approval of the quarterly report for the Stillwater History Museum.

Public Comment on Items Not Scheduled for Public Hearings

Opportunity for public comment on items not part of scheduled public hearings.

Public Hearing: 2019 Community Development Block Grant Project Selection

Receive public comment and consider acceptance of the stormwater drainage project at 12th Avenue and Duncan Street for the 2019 CDBG.

Progress Report on Demolition Order for 416 West Maple Street

Receive an update on the demolition progress for properties at 416 West Maple Street.

Block 34 Outdoor Stage Design and Funding

Approve request from Block 34 Trust to secure funding and guide final engineering design of an outdoor stage for the recommended concept.

Block 34 Alleyway Removal and Site Improvement

Authorize the removal of concrete alleyways and fill, grade, sod, and irrigate to improve user mobility and aesthetics at Block 34.

Block 34 Wind Turbine Fence Design

Approve plan and preliminary sketch from Mural Design for the Block 34 southwest corner wind turbine fence.

Budget Carryforwards from FY19 to FY20

Approval of budget carryforwards from the fiscal year 2019 budget to the fiscal year 2020 budget.

Annual Landscaping of City Facilities Bid Recommendation

Approve bid recommendation for annual landscaping of city facilities.

RFP for Boomer Lake Station Adaptive Reuse

Authorize city manager to issue a Request for Proposal (RFP) soliciting development projects for the adaptive reuse of Boomer Lake Station and two adjoining parcels.

Resolution CC-2019-10: CDBG Leverage Commitment

A resolution regarding commitment of leverage for the Oklahoma Department of Commerce 2019 Community Development Block Grant state small cities programs.

Resolution CC-2019-12: Anti-Discrimination Policy

A resolution establishing an anti-discrimination policy with regard to access to city employment, city services, and city facilities.

Ordinance Number 3435: Short-Term Rental Ordinance (Second Reading)

Second reading and adoption of the short-term rental ordinance with modifications.

Appointments to Library Board

Appointment of a new member to the library board due to a resignation.

Executive Session

Confidential communication regarding the employment, appointment, promotion, demotion, disciplining, or resignation of the city manager and city attorney.

SUA Consent Docket

Approval of minutes and a bid recommendation for water treatment plant chemical purchases.

SUA: Purchase of Uninterruptible Power Supply Systems for Traffic Signals

Authorize expenditures from the electric rate stabilization fund for the purchase of twelve UPS systems for traffic signals.

SUA: Vehicle Purchases for Electric Utility

Approve vehicle purchases for the electric utility and authorize expenditures from the electric rate stabilization fund.