Meeting Summary
The Stillwater City Council approved several key items, including the purchase of new police vehicles and contracts for pavement management projects. A significant portion of the meeting was dedicated to public hearings and discussions regarding a medical marijuana dispensary, rezoning for single-family homes, and a text amendment to the form-based code, which generated considerable debate about public realm improvements and financing. The Economic Development Authority also provided a comprehensive quarterly update, highlighting workforce development and entrepreneurial initiatives.
Key Decisions & Votes
Medical Marijuana Dispensary Specific Use Permit
00:20:20A specific use permit was approved for Stillwater Weed LLC to operate a medical marijuana dispensary at 4626 West 6th Avenue, despite council frustration over state law limiting local input.
Rezoning for Single-Family Residential
00:30:50A map amendment was approved to rezone property at 821 North Main Street from multi-family to small lot single-family residential, facilitating the development of single-family homes.
Specific Use Permit for Single-Family Structure in RTM District
00:38:00A specific use permit was approved for Windell Family Trust and Perry Homes LLC to allow the construction of a single-family structure and a duplex at 423 South Duncan Street, despite concerns about the definition of 'single-family' and lack of sprinklers.
Text Amendment to Form-Based Code
01:19:00A motion was approved to accept the Planning Commission's recommendation for text amendments to the form-based code, including changes to height requirements and prohibiting standalone apartment buildings, with the understanding that the ordinance will be held until public realm and utility master plans, along with financing mechanisms, are in place.
Purchase of Police Patrol Vehicles
01:21:00The purchase of eight new patrol vehicles for the police department was approved at a total cost of $201,520 from John Vance Auto.
Pavement Management Program Contract (High-Density Mineral Bond)
01:24:00The bid from Vance Brothers Inc. was rejected, and the contract for the preventive maintenance technique of high-density mineral bond for FY19 pavement projects was awarded to Andale Construction for an amount not to exceed $340,000.
Pavement Management Program Contract (Thin Surface Overlay)
01:26:00The bid contract for the thin surface overlay for FY19 pavement management projects was awarded to Vance Brothers in an amount not to exceed $470,000.
Capital Improvement Plan Direction
01:57:00Staff was directed to begin the process of selecting a consultant for the 6th Avenue active transportation corridor study, accept staff's recommendation for conceptual estimates, and add the Kameoka Trail to the FY20 pavement management and transportation list.
Oklahoma Municipal Retirement Fund Trustee Vote
02:00:00Resolution 2019-13 was adopted, casting votes for the Oklahoma Municipal Retirement Fund to fill an expiring at-large trustee term.
Water Utilities Data Backup and Networking Improvement
02:08:00A professional services task order with CH2M Hill was approved, along with total project expenditures of $64,000, for improving data backup and networking for the water utilities engineering SCADA systems.
Upcoming Community Events
Lemonade Day Stillwater
First-ever Lemonade Day in Oklahoma, with 100 licenses initially purchased and 37 stands set up. Gross sales of $2,500 and $386 donated to charities. Will be held again on May 2, 2020.
Stillwater 360
Second year of a leadership program for interns, with 13 participants this year. Focuses on community involvement and leadership development.
The Gathering Place Luncheon
Rodrigo Rojas, Director of Community Relations for The Gathering Place, will speak about public-private partnerships and community development.
Financial Matters
Police Patrol Vehicles
Approved purchase of eight new patrol vehicles for the police department.
Pavement Management - High-Density Mineral Bond
Contract awarded to Andale Construction for preventive maintenance on residential streets.
Pavement Management - Thin Surface Overlay
Contract awarded to Vance Brothers for thin surface overlays on various streets.
Water Utilities Data Backup and Networking
Approved expenditures for professional services to improve SCADA data backup and networking.
Public Comments
Public comments were received on transportation items, a medical marijuana dispensary, and rezoning requests. Concerns were raised about the prioritization of road projects versus active transportation, the impact of state law on local decision-making for dispensaries, and the definition of single-family homes in multi-family zones. There was also extensive discussion regarding the form-based code, particularly concerning public realm improvements and financing.
Coming Up
Tabled
- Resolution 2019-14: Interlocal agreement with Payne County for routine maintenance of perimeter roads adjacent to city limits (postponed until 8/19)
Deadlines
- ODOT 6th Avenue consultant selection by December 1st for design work
- Safe Routes to School grant applications (Fall/Spring cycle)
Watch For
- Ordinance for form-based code text amendments (pending public realm and financing plans)
- Public realm master plan development
- Utility master plan development
- Specific financing mechanisms for public realm improvements
- Construction start for 4th Avenue/Hester Street reconstruction (Q1 2020)
- Husband Street/Perkins Road corridor public input and design (September onwards)
- Work Ready Communities public unveiling process
Announcements
- Assistant City Manager Melissa Reams filling in.
- Stillwater Regional Airport seeking Airport Ambassadors.
- City received 37th consecutive Certificate of Achievement for Excellence in Financial Reporting.
- Stillwater Emergency Management received valuable information from Flash Vote survey on emergency preparedness.
- Stacy Delano named Director of Stillwater Public Library.
- Residents can now report dilapidated structures online to code enforcement.
Agenda Summary
Consent Docket
Approval of various ministerial items, including minutes and easement acceptances.
Public Comment on Items Not Scheduled for Public Hearing
Comments received on transportation items, particularly regarding the Capital Improvement Plan and Sanger Road.
Specific Use Permit for Medical Marijuana Dispensary (CC-19-117)
Request from Stillwater Weed LLC for a specific use permit to operate a medical marijuana dispensary at 4626 West 6th Avenue.
Map Amendment to Rezone Property (CC-19-118)
Request from A Stick LLC to rezone property at 821 North Main Street from RTM to RSS for small lot single-family residential development.
Specific Use Permit for Single-Family Structure in RTM District (CC-19-116)
Request from Windell Family Trust and Perry Homes LLC for a specific use permit to allow construction of a single-family structure and duplex at 423 South Duncan Street.
Text Amendment to Form-Based Code (CC-19-120)
Discussion and public comment regarding proposed text amendments to the form-based code, focusing on simplifying requirements and addressing public realm financing.
Purchase of Patrol Vehicles for Police Department
Approval to purchase eight new patrol vehicles for the police department from John Vance Auto.
Pavement Management Program Contract (High-Density Mineral Bond)
Recommendation to reject Vance Brothers Inc. bid and award contract to Andale Construction for FY19 pavement projects.
Pavement Management Program Contract (Thin Surface Overlay)
Recommendation to award bid contract to Vance Brothers for FY19 pavement management program projects.
Capital Improvement Plan Update and Direction
Update on current projects, pavement management, public input summary, and discussion of capital improvement options for streets.
Resolution 2019-13: Oklahoma Municipal Retirement Fund Trustee Vote
Resolution casting votes for the Oklahoma Municipal Retirement Fund to fill an expiring trustee term.
Resolution 2019-14: Interlocal Agreement with Payne County
Resolution authorizing and approving an interlocal agreement with Payne County for routine maintenance of perimeter roads.
Reports from Officers and Boards
Various announcements and updates from city staff and board members.
Appointments to Boards and Commissions
Reappointments to the Board of Drainage Appeals and Airport Authority.
Stillwater Utilities Authority Consent Docket
Approval of various ministerial items for the SUA.
Professional Services Task Order with CH2M Hill
Approval of a task order and expenditures for improving data backup and networking for water utilities engineering.
Stillwater Economic Development Authority Consent Docket
Approval of various ministerial items for the SEDA.
Chamber of Commerce Quarterly Economic Development Report
Presentation on RFP activity, entrepreneurship efforts, workforce development, and upcoming events.