Meeting Summary
The Stillwater City Council approved several key items, including a new lease agreement for Tiny Paws, an electric easement, and the submission of an electric emergency management performance grant. They also discussed and provided direction on the Homebuyer Assistance Program, aiming to expand its reach and incorporate a home repair component. Additionally, the council addressed a bid recommendation for geodesic domes for the 'Merry Main Street' event and heard a presentation on a tourism study for Stillwater.
Key Decisions & Votes
Consent Docket
01:14:00Approved minutes from the last meeting, a new lease agreement with Tiny Paws, acceptance of an electric easement, and submission of an electric emergency management performance grant.
Geodesic Domes for Merry Main Street
08:10:00Awarded the bid to Pacific Domes for $70,182.50 for five geodesic dome tents to be used for the 'Merry Main Street' holiday event.
Homebuyer Assistance Program
25:00:00Council provided direction to staff to continue developing the Homebuyer Assistance Program, expanding it to include first-time homebuyers within city limits without income limitations, and an owner-occupied remodel/rehab component.
Interlocal Agreement with Payne County
29:50:00Adopted Resolution 2019-14, authorizing an interlocal agreement with Payne County for routine maintenance of perimeter roads adjacent to city limits.
Temporary Moratorium on Public Realm Requirements
31:00:00Adopted Resolution 2019-15, establishing a temporary moratorium on public realm requirements for certain new and redeveloped projects within the form-based code district.
Rezoning 821 North Main Street
32:00:00Advanced Ordinance 3438, rezoning 821 North Main Street from RTM to RSS (small lot single-family residential district), to its second reading.
Amendment to Form-Based Code
33:00:00Advanced Ordinance 3439, amending the Stillwater City Code regarding form-based codes, to its second reading to allow for public comment and further discussion.
Key Performance Measures Task Force Appointments
47:00:00Appointed eight individuals (Alicia Johnson, Alan Young, Stephanie Jones, Joy Cawood, Dora Bush, Alicia Marie, Geoffrey Dillon, and Mary McGowan) to the Key Performance Measures Task Force.
Seda Consent Docket
50:00:00Approved the regular minutes from the August 5th meeting for the Stillwater Economic Development Authority.
Bocce Ball Courts and Pavilion on Block 34
01:25:00Approved the idea of bocce courts within a pavilion on Block 34, with the specific location to be determined based on a more comprehensive site planning review, integrating with the Market Hall concept and design cohesion.
Sua Consent Docket
01:27:00Approved the regular minutes from the August 5th meeting for the Stillwater Utilities Authority.
Emergency Purchase for Industrial Substation Transformer
01:36:00Approved the emergency purchase of an electric substation transformer from Pennsylvania Transformer for $585,589 and authorized related expenditures up to $673,427 from the electric rate stabilization fund, along with engineering design services for $223,315.
Wastewater Treatment Plant Improvements Bid
01:48:00Awarded the bid for Wastewater Treatment Plant miscellaneous improvements projects to BRB Contractors Inc. for $2.416 million, authorizing the construction contract and services for construction inspection.
Financial Matters
Geodesic Domes for Merry Main Street
Awarded bid to Pacific Domes for five geodesic dome tents.
Emergency Industrial Substation Transformer
Emergency purchase of an electric substation transformer from Pennsylvania Transformer.
Engineering Design for Industrial Substation Transformer
Professional services agreement with Burns and McDonnell for engineering design and procurement support.
Wastewater Treatment Plant Improvements
Awarded bid to BRB Contractors Inc. for miscellaneous improvements projects.
Public Comments
Stephanie Hesser, Executive Director for Stillwater Habitat for Humanity, spoke in favor of reinstituting the Homebuyer Assistance Program. She highlighted the positive impact of such programs on low-income families, the economic benefits of Habitat's work in Stillwater, and the potential for a home repair component.
Coming Up
Deadlines
- Online voting for State Farm grant for Strickland Park accessible shelter and restroom ends Friday.
Watch For
- Further development and site planning for the Block 34 bocce courts and pavilion.
- More information on the 2020 Census and its importance for Stillwater.
- Second reading and potential changes to Ordinance 3439 (Form-Based Code amendment) on September 16th.
Announcements
- Online voting is open for a State Farm grant to fund a fully accessible shelter and restroom in Strickland Park. Voting is open until Friday, with up to 10 votes per day per person.
- The city is assisting Westwood School with inspections and addressing delays due to rain.
- Demolition of buildings on Beck Street (between Maple and Elm) is scheduled for tomorrow or Wednesday.
- Drivers are urged to remain cautious and alert due to the start of the school year, with more pedestrians and school buses.
- The 2020 Census influences resources and services in Stillwater; residents are encouraged to participate.
- Lori Gale received certification through the Oklahoma Municipal Court Clerk's Association.
- Stillwater Emergency Management completed upgrades to its radar room, fully funded by state and federal grants.
- The city launched 'Speak Up Stillwater,' an online platform for citizen input on various projects, including the Husband Street bicycle corridor, form-based code, Strickland Park play area, and community gathering place.
- Mayor Darlington expressed concerns about gun violence and the city's limited ability to regulate firearms, encouraging community dialogue on social cohesion and violence prevention.
Agenda Summary
Consent Docket
Approval of minutes from last meeting, new lease agreement with Tiny Paws, acceptance of an electric easement, and submission of an electric emergency management performance grant.
Public Comment on Items Not Scheduled for Public Hearing
Opportunity for citizens to speak on topics not on the public hearing agenda.
Approved Bid Recommendation for Geodesic Domes for the Merry Main Street Event
Consideration of a bid for geodesic domes for the upcoming holiday event.
Homebuyers Assistant Program Review and Request for Council Direction
Review of the proposed Homebuyer Assistance Program and seeking council's guidance on its development.
Resolution 2019-14: Interlocal Agreement with Payne County
Resolution authorizing and approving an interlocal agreement with Payne County for routine maintenance of perimeter roads adjacent to city limits.
Resolution 2019-15: Temporary Moratorium on Public Realm Requirements
Resolution establishing a temporary moratorium on the application of public realm requirements on certain new and redeveloped projects within the form-based code district.
Ordinance 3438: Rezoning 821 North Main Street
Ordinance rezoning a tract of land at 821 North Main Street from RTM to RSS (small lot single-family residential district).
Ordinance 3439: Amendment to Form-Based Code
Ordinance amending the Stillwater City Code by amending chapter 23 land development code to delete and create new appendix one form-based codes.
Reports from Officers and Boards
Updates and reports from city officials and boards.
Executive Session
Request for executive session pursuant to 25 OS subsection 307 B for confidential communication regarding ongoing and potential litigation.
Seda Consent Docket
Approval of regular minutes from August 5th for the Stillwater Economic Development Authority.
Presentation by OSU School of Hospitality and Tourism Management on a Tourism Study of Stillwater
Presentation of a tourism study conducted for the city of Stillwater by OSU.
Request from Block 34 Trust Authority to Approve Updated Design and Location of Bocce Ball Courts on the Block
Request to approve a revised plan for bocce ball courts and a pavilion on Block 34.
Sua Consent Docket
Approval of regular minutes from August 5th for the Stillwater Utilities Authority.
Utility Rates Study Presentation from Avant Energy
Presentation on the ongoing utility rates study for electric, water, and wastewater services.
Emergency Purchase for Industrial Substation Transformer
Consideration of an emergency purchase for an industrial substation transformer for Stillwater Electric Utility.
Review of 2011 Marketing Agreement with Service Line Warranties of America and Request for Guidance
Review of the marketing agreement with Service Line Warranties of America and seeking council guidance on its continuation.
Bid Recommendation for WWTP Miscellaneous Improvements Projects
Bid recommendation for various improvements at the Wastewater Treatment Plant, including digester lid and gas piping, roofing, security fencing, and aeration basin access.