October 8, 2019 City Council Meeting

A specific use permit was approved for Shoaib Shaikh for a computer and electronic product manufacturing facility at 712 East Gate Street. This facility will serve as the new headquarters for his operations, doubling the current workspace.

A specific use permit was approved for Vertical Organics for a medical marijuana dispensary at 801 South Perkins. This will be their third dispensary, focusing on renovating older buildings.

A specific use permit was approved for Doctor's Orders LLC for a medical marijuana dispensary at 211 B Perkins unit 10. The co-founder, Howard Hendren, emphasized showcasing local growers and assisting with pain management.

The request to close 12.5 feet of right-of-way on each side of Southwest Street from 4th Avenue to 6th Avenue was approved. This will reduce the right-of-way from 100 feet to 75 feet, allowing adjacent property owners to reclaim the land.

An appeal of a Planning Commission denial for a short-term rental permit at 2117 East Crestwood Avenue was approved. The council focused on the property's suitability and the applicant's efforts to address drainage and parking concerns, rather than HOA covenants.

The Lakeview Landing LLC proposal for the Boomer Lake Station redevelopment was designated as the best proposal, and the city manager was authorized to negotiate a conditional development agreement. The project envisions a restaurant, brewpub, residential, and office space, integrating with Boomer Lake.

A three-year lease agreement with American Airlines for terminal space at Stillwater Regional Airport was approved. This agreement formalizes rental and landing fees, which were previously waived, and signifies American Airlines' continued commitment to commercial service in Stillwater.

A bid recommendation to award the FY18 Pavement Management Program Mill and Overlay projects to Haskell Lemon Construction Company for a contract not to exceed $1,620,000 was approved. This project includes work on Duck Street, Main Street, Jefferson, and Sangre Road.

Resolution 2019-18, prohibiting the flying of unmanned aircraft systems during certain public events on October 18th and 19th, 2019, was adopted. This is an annual measure for homecoming events.

Resolution 2019-19, authorizing the update of the city of Stillwater's multi-hazard mitigation plan, was adopted. The updated plan will be electronic, allowing for annual updates and a community-facing portal.

Resolution 2019-20, authorizing signatories for depositories, was adopted. This annual resolution includes changes due to the appointment of a new City Clerk.

Resolution 2019-22, declaring the intent to consider approval of a project plan and creation of a tax increment district for the Boomer Lake Station project, was adopted. This initiates the process for potentially using tax increment financing for the redevelopment.

Ordinance 3442, rezoning land at 717 West 7th Avenue, 713 West 7th Avenue, and 709 South Ramsey Street from small lot single-family residential to two-family and multi-family residential, was advanced to its second reading.

Ordinance 3440, amending Ordinance 3424 to approve corrections to the Stillwater Reinvestment Plan and Downtown Campus Link Project Plan, was adopted. The emergency clause was not voted on due to insufficient council members present.

Ordinance 3441, closing alley right-of-way on Block 34 between Duncan Street and Husband Street from 8th Avenue to 9th Avenue, and south from 8th Avenue to mid-block before 9th Avenue, was adopted.

A 30-member recycling task force was appointed, with the suggestion to hold an initial meeting to discuss the task force's vision and potentially form subcommittees to address specific recycling topics.

Teresa Qadhafi was appointed as the new City Clerk.

Hearing Protection for Police Department Special Operations Team

Budget amendment appropriating funds from drug seizure funds to cover the remaining cost of hearing protection for the SWAT team, after donations.

Stillwater Police Department Gun Range Projects

Budget amendment appropriating a refund check from Stillwater Building Center to continue gun range renovations and updates.

Lakeside Golf Course Clubhouse and On-Site Residence Roof Replacement

Budget amendment appropriating funds from the capital improvement plan for roof replacement due to storm damage and age.

Reconfiguration of Finance and Utility Billing Services Department

Budget amendment allocating funds from the capital fund for reconfiguring office spaces, including using existing cubicle parts, electrical work, and carpet replacement.

Strickland Park Construction Project

A CDBG project with multiple funding sources including $200,000 from smack students, over $6,000 from Rotary clubs, $50,000 from the Brown Foundation, and $25,000 from State Farm for a fully accessible shelter and restroom.

Boomer Lake Station Redevelopment

The proposed redevelopment by Lakeview Landing LLC is expected to bring significant private investment and put three city-owned properties back on the tax rolls, generating sales tax.

Lease Agreement with American Airlines

The new three-year lease agreement will generate revenue for the city through rental and landing fees, which were previously waived.

FY18 Pavement Management Program Mill and Overlay Projects

Awarding a contract for street improvements on Duck Street, Main Street, Jefferson, and Sangre Road, utilizing FY18 pavement management money.

September Sales and Use Tax Collection

Up 2.88% from last year, an increase of over $70,000 from September 2018, indicating strong local shopping.

Proclamation for Fire Prevention Week

Reading and acknowledging the proclamation for Fire Prevention Week, October 6-12, 2019, emphasizing home fire safety and escape plans.

Proclamation for Public Power Week

Reading and acknowledging the proclamation for Public Power Week, October 6-12, 2019, recognizing the Stillwater Electric Utility.

Consent Docket

Approval of various routine items, including minutes and budget amendments for grants, with specific items removed for individual discussion.

Stillwater History Museum at the Sheerar Quarterly Report

Acknowledgement of the quarterly report from the Stillwater History Museum, with an introduction of the new director and upcoming exhibits.

Budget Amendment for Police Department Special Operations Team Hearing Protection

Appropriating funds to purchase specialized hearing protection for the police department's special operations team, utilizing donations and drug seizure funds.

Budget Amendment for Stillwater Police Department Gun Range Projects

Appropriating funds from a refund check to continue renovations and updates at the police department's gun range.

Budget Amendment for Lakeside Golf Course Clubhouse and On-Site Residence Roof Replacement

Appropriating funds from the capital improvement plan for the replacement of leaky roofs at the Lakeside Golf Course clubhouse and residence.

Budget Amendment for Reconfiguration of Finance and Utility Billing Services Department

Allocating funds for the reconfiguration of office spaces in the finance and utility billing services department to accommodate new staff and improve workspaces.

Specific Use Permit for Computer Manufacturing Facility (712 East Gate Street)

Receive public comment and consider a request for a specific use permit for a computer and electronic product manufacturing facility.

Specific Use Permit for Medical Marijuana Dispensary (801 South Perkins)

Receive public comment and consider a request for a specific use permit for a medical marijuana dispensary.

Specific Use Permit for Medical Marijuana Dispensary (211 B Perkins unit 10)

Receive public comment and consider a request for a specific use permit for a medical marijuana dispensary.

Request to Close Right-of-Way on Southwest Street

Receive public comment and consider a request to close 12.5 feet of right-of-way on each side of Southwest Street from 4th Avenue to 6th Avenue.

Appeal of Planning Commission Denial of Short-Term Rental Permit (2117 East Crestwood Avenue)

Consider an appeal of the Planning Commission's denial of a short-term rental permit, with the applicant presenting evidence in support of the application.

Update on Strickland Park Construction Project

Receive an update on the progress and challenges of the Strickland Park construction project, including funding and design coordination.

Update on Block 34 Projects

Receive an update on the development of Block 34, including the installation of pathways, removal of overhead electrical infrastructure, and plans for 'Merry Main Street' events.

Boomer Lake Station Request for Proposal Selection

Review and select a proposal for the adaptive reuse of the decommissioned Boomer Lake Station, and authorize the city manager to negotiate a development agreement.

Approve Three-Year Lease Agreement with American Airlines

Approve a three-year lease agreement with American Airlines for terminal space at Stillwater Regional Airport, formalizing rental and landing fees.

Approve Bid Recommendation for FY18 Pavement Management Program Mill and Overlay Projects

Approve a bid recommendation to award the FY18 Pavement Management Program Mill and Overlay projects to Haskell Lemon Construction Company.

Resolution Prohibiting Unmanned Aircraft Systems During Public Events

Adopt Resolution 2019-18, prohibiting drone flying during certain public events on October 18th and 19th, 2019.

Resolution Authorizing Update of Multi-Hazard Mitigation Plan

Adopt Resolution 2019-19, authorizing the update of the city of Stillwater's multi-hazard mitigation plan to an electronic, annually updated format.

Resolution Authorizing Signatories for Depositories

Adopt Resolution 2019-20, authorizing signatories for depositories, including changes due to the appointment of a new City Clerk.

Resolution Declaring Intent for Boomer Lake Station Tax Increment District

Adopt Resolution 2019-22, declaring the intent to consider approval of a project plan and creation of a tax increment district for the Boomer Lake Station project.

Ordinance Rezoning Land on West 7th Avenue and South Ramsey Street (First Read)

Advance Ordinance 3442, rezoning land from small lot single-family residential to two-family and multi-family residential, to its second reading.

Ordinance Amending Stillwater Reinvestment Plan (Second Read)

Adopt Ordinance 3440, amending Ordinance 3424 to approve clerical corrections to the Stillwater Reinvestment Plan and Downtown Campus Link Project Plan.

Ordinance Closing Alley Right-of-Way on Block 34 (Second Read)

Adopt Ordinance 3441, closing alley right-of-way on Block 34.

Reports from Officers and Boards

Updates from the City Manager and Councilors, including community announcements and sales tax figures.

Appointment of Recycling Task Force

Nominate and appoint members to the newly formed recycling task force.

Appointment of City Clerk

Nominate and appoint Teresa Qadhafi as the new City Clerk.

Executive Session

Enter executive session for confidential communications regarding negotiations and potential litigation related to the North Park and Road project area, and for confidential communication regarding the employment of the City Manager or City Attorney.