Meeting Summary
The Stillwater City Council meeting covered a range of topics including acknowledgments for OSU Homecoming assistance, a proclamation for National Runaway Prevention Month, and a presentation on a $25,000 grant for an accessible playground. Key decisions included approving a specific use permit for a medical marijuana dispensary and re-establishing a homebuyer assistance program. The meeting also featured updates on city projects and a presentation on web-based tools for project status.
Key Decisions & Votes
Specific Use Permit for Medical Marijuana Dispensary
00:36:00A specific use permit was approved for Sacred Buds LLC to operate a medical marijuana dispensary at 721 South Main Street, with a vote of 3-2.
Homebuyer Assistance Program Policy Guidelines
00:44:00The policy guidelines for the Homebuyer Assistance Program were approved, authorizing staff to administer the program starting January 1, 2020. The program expands assistance to first-time homebuyers and includes a repair component.
Stillwater Public Library Oklahoma Historical Society Grant Application
01:15:00Authorization was granted for the Stillwater Public Library to apply for an Oklahoma Historical Society grant of $8,460 to fund a consultant for developing a five-year strategic plan for its archives.
Stillwater Public Library National Endowment for the Arts Big Read Grant Application
01:20:00Authorization was granted for the Stillwater Public Library to apply for a National Endowment for the Humanities Big Read grant of $15,000 to fund a community reading series featuring 'Station Eleven' by Emily St. John Mandel.
Budget Amendment for Stillwater Public Library Donations
01:25:00A budget amendment was approved to add $896 in donations to various library projects, reflecting a new monthly reporting process for donations.
Budget Amendment for SPD Training Reimbursement
01:28:00A budget amendment was approved to transfer federal grant reimbursement funds to the Stillwater Police Department's training, travel, lodging, and software upgrade accounts.
Stillwater Regional Airport Terminal Roof Replacement Bid
01:31:00The bid recommendation for the replacement of the Stillwater Regional Airport terminal roof was approved, awarding the bid to Capstone Roofing LLC for $99,110.
Resolution for FAA AIP Grant Application (Airport Apron & Fire Apparatus)
01:48:00Resolution 2019-25 was adopted, authorizing the submission of an application for federal grant funding to reconstruct the apron phase 2 south portion and replace primary airport rescue firefighting apparatus at Stillwater Regional Airport.
Ordinance 3444 Rezoning 1199 West Airport Road
01:57:00Ordinance 3444, rezoning a tract of land at 1199 West Airport Road from RSS small lot single-family residential to CG commercial general district, was adopted on second read.
Stillwater Utilities Authority Annual Financial Report
02:04:00The Audit Committee's recommendation to approve the Stillwater Utilities Authority annual financial report for the fiscal year ended June 30, 2019, was accepted.
SUA Budget Amendment for Waste Management Vehicles Payoff
02:07:00A budget amendment was approved to pay off the remaining balance of $501,085 to Bank of America for commercial waste management vehicles, using funds from a buyback agreement.
SUA Street Sweeper Purchase
02:10:00The trade-in of a non-operational street sweeper and the purchase of a new street sweeper from United Engines for $180,500, using an Oklahoma State purchasing contract, was approved.
SUA Emergency Generator for Water Treatment Plant
02:15:00The bid recommendation for the purchase and installation of an emergency generator at the water treatment plant was approved, awarding the bid to Crossland Heavy Contractors for $2.605 million.
Stillwater Economic Development Authority Tourism Advisory Committee Appointments
02:22:00The appointment of the citizen Tourism Advisory Committee was tabled until the December 16th meeting to allow more time for applications, extending the deadline to Friday, December 6th.
Upcoming Community Events
Candlelight Vigil for National Runaway Prevention Month
Part of the 'Shine the Light' campaign, encouraging green lights for November.
Mary Main Street Breakfast with Santa
Part of the 'Holidays in Stillwater' events.
Christmas Parade of Lights
Part of the 'Holidays in Stillwater' events.
Financial Matters
State Farm Neighborhood Assist Grant
Awarded to Maya's Promise for an accessible restroom and shelter at Strickland Park playground.
Oklahoma Historical Society Grant
Applied for by Stillwater Public Library to fund a consultant for a five-year strategic plan, with a 10% match from Friends of the Library.
National Endowment for the Humanities Big Read Grant
Applied for by Stillwater Public Library to fund a community-wide reading series.
Stillwater Public Library Donations
Budget amendment approved to reflect recent donations to various library projects.
SPD Training Reimbursement
Federal grant reimbursement funds transferred to SPD accounts for training and software upgrades.
Stillwater Regional Airport Terminal Roof Replacement
Bid awarded to Capstone Roofing LLC for the replacement of the terminal roof.
FAA AIP Grant for Airport Apron & Fire Apparatus
Resolution adopted to apply for federal grant funding for apron reconstruction (Phase 2) and replacement of a fire truck at the airport.
Stillwater Utilities Authority Annual Financial Report
The annual financial report for the fiscal year ended June 30, 2019, was approved with an unmodified opinion from external auditors.
Waste Management Vehicles Payoff
Budget amendment approved to pay off the remaining lease balance to Bank of America for commercial waste management vehicles using funds from a buyback agreement.
Street Sweeper Purchase
Approved the purchase of a new street sweeper from United Engines, with a trade-in value of $65,000 for the old machine.
Emergency Generator for Water Treatment Plant
Bid awarded to Crossland Heavy Contractors for the purchase and installation of an emergency generator, with 75% reimbursable through a grant.
Coming Up
Tabled
- Appointment of the citizen Tourism Advisory Committee (until December 16th SEDA meeting)
Deadlines
- December 2nd-4th: Filing period for Council Seat #3 election
- December 6th: Deadline for applications for the citizen Tourism Advisory Committee
- December: Rural Fire Service contract applications begin
Watch For
- Next budget cycle: Request for additional funds for the Homebuyer Assistance Program
- Future meetings: Report on the success/progress of the Homebuyer Assistance Program
- Future meetings: Presentation of the final Key Performance Indicators (KPIs)
- Not-too-distant future: Information piece explaining the process of project funding and implementation
Announcements
- Boy Scout Troop 802 led the Pledge of Allegiance.
- Rob Hill acknowledged agencies assisting with 2019 OSU Homecoming.
- Proclamation in recognition of National Runaway Prevention Month was read.
- State Farm presented a $25,000 Neighborhood Assist grant to Maya's Promise for Strickland Park.
- Council Seat #3 is up for election; filing period is December 2-4, 2019.
- New city hires were welcomed.
- Information on 'Holidays in Stillwater' events is available on the city website.
- A vacant seat is available on the Stillwater Planning Commission; applications are open.
- Rural Fire Service contract applications begin in December for residents outside city limits.
- Richard and Suzanne Burke commended Tony Smith's crew from Stillwater Church of Christ for their quick response and professionalism during a valve issue.
Agenda Summary
Proclamations and Presentations
Acknowledgement of agencies assisting with 2019 OSU Homecoming, proclamation for National Runaway Prevention Month, and State Farm Neighborhood Assist grant presentation.
Consent Docket
Minutes from meetings, easement acceptance, property acquisitions for Perkins Road transportation project, library trust report, and listing of city projects under construction.
Item D: Library Trust's Annual Report
Annual report from the Library Trust.
Item F: Listing of City Projects Currently Under Construction
Update on current city projects.
Public Comment on Items Not Scheduled for Public Hearing
Opportunity for public to comment on non-agenda items.
Public Hearing: Specific Use Permit for Medical Marijuana Dispensary at 721 South Main Street (CC-19-179)
Request from Sacred Buds LLC for a specific use permit.
Update on Dilapidated Property at 716 West 9th Avenue
Report on the demolition of dilapidated properties.
Request for Approval of Policy Guidelines for the Homebuyer Assistance Program (CC-19-181)
Approval of guidelines and authorization for staff to administer the program.
Presentation of Key Performance Indicators Developed by Citizens Task Force (CC-19-185)
Update on the progress of the KPI task force.
Authorize Application by Stillwater Public Library for Oklahoma Historical Society Grant (CC-19-184)
Application for a grant to provide a consultant for a five-year strategic plan.
Authorize Application by Stillwater Public Library for National Endowment for the Arts Big Read Grant
Application for a grant to fund a community reading series.
Approved Budget Amendments Reflecting Donations to the Stillwater Public Library
Approval of budget amendments for library donations.
Approve a Budget Amendment Transferring Reimbursement Funds from the Federal Grant Revenue Account to SPD Training Travel Lodging and Software Upgrades Accounts
Transfer of federal grant reimbursement funds to SPD accounts.
Approve Bid Recommendation for Replacement of Terminal Roof at Stillwater Regional Airport (CC-19-189)
Approval of bid for airport terminal roof replacement.
Presentation of Web Based Tools for Status and Details-on-Demand of City Projects
Demonstration of new online tools for tracking city projects.
Resolution 2019-25: Resolution Acknowledging City Council Authorization and Approval for the Submission of an Application for Federal Grant Funding to Reconstruct the Apron Phase 2 South Portion and Replace Primary Airport Rescue Firefighting Apparatus at Stillwater Regional Airport Through the FAA AIP Grant
Adoption of a resolution for FAA grant application.
Ordinance 3444: An Ordinance Rezoning a Tract of Land Addressed at 1199 West Airport Road from RSS Small Lot Single-Family Residential District to CG Commercial General District
Second reading and adoption of a rezoning ordinance.
Stillwater Utilities Authority Meeting - Consent Docket
Regular meeting minutes.
Stillwater Utilities Authority Meeting - Accept the Audit Committee Recommendations to Approve the Stillwater Utilities Authority Annual Financial Report for the Fiscal Year Ended June 30, 2019 (SUA-19-38)
Approval of the annual financial report.
Stillwater Utilities Authority Meeting - Approve a Budget Amendment to Pay Off a Remaining Balance Owed to Bank of America for Four Commercial and to Roll Off Waste Management Vehicles Included in the Buyback Grahame
Approval of budget amendment for waste management vehicle payoff.
Stillwater Utilities Authority Meeting - Approved the Trade-in of a Non-Operational Street Sweeper the Purchase of a New Street Sweeper from United Engines Using Oklahoma State Purchasing Contract SW 191 in the Amount of One Hundred Eighty Thousand Five Hundred Dollars and Authorizes General Manager to Sign Appropriate Documents
Approval of street sweeper trade-in and new purchase.
Stillwater Utilities Authority Meeting - Approve Bid Recommendations for Purchase and Installation of an Emergency Generator at the Water Treatment Plant
Approval of bid for emergency generator at water treatment plant.
Stillwater Economic Development Authority Meeting - Consent Docket
Regular meeting minutes.
Stillwater Economic Development Authority Meeting - Appointment of the Citizen Tourism Advisory Committee
Discussion and potential appointment of the tourism advisory committee.