Meeting Summary
The Stillwater City Council approved a specific use permit for a medical marijuana dispensary and postponed another item. They also heard a detailed report on the successful "Merry Main Street" holiday event, which generated positive community feedback and significant sales for vendors. Additionally, the council addressed an appeal for a property cleanup order, granting the owner an extension.
Key Decisions & Votes
Specific Use Permit for Medical Marijuana Dispensary
08:18The council approved a specific use permit for Dub Way Dispensary at 210 North Hoke, despite some concerns about potential form-based code requirements and lack of planned exterior improvements.
Postponement of Public Hearing Item 6b
09:00Item 6b, a public hearing, was postponed to the March 2, 2020 Council meeting due to a staff request.
Appeal of Cleanup Order for 1010 and 1012 South Main Street
09:20The council upheld the cleanup order for Rex Hays's property but granted an extension until April 30, 2020, for the property owner to remove junk and debris.
Purchase of Two Vehicles for Utility Billing Services
25:30The council approved the purchase of two vehicles for the utility and billing services meter reading division, along with a budget amendment to appropriate funds from meter refund collections.
Utilization of Meridian Technology Center for Training
27:20Staff was authorized to continue utilizing Meridian Technology Center for future training needs in the current fiscal year, allowing for potential spending beyond the $50,000 administrative limit with available budgeted funds.
Appointment to Citizen Transportation Projects Committee
57:00Eighteen applicants were appointed to the Citizen Transportation Projects Committee, a task force to vet specific projects including the Husband Street bike corridor, the new 51 widening project, and Sangre Road from 26th to 6th.
Professional Service Agreement for Water Treatment Plant Evaluation
59:00The Stillwater Utilities Authority approved a professional service agreement with Carollo Engineers for $344,668 to evaluate the residual management and recycle system at the water treatment plant, with total project expenditures authorized at $380,000.
Upcoming Community Events
Merry Main Street
A vibrant holiday downtown event featuring geodesic domes, retail vendors, community activities, and entertainment. It was highly successful in its first year, generating significant sales and positive community engagement.
Stillwater Police Department Promotion Ceremony
Police will be holding a ceremony to promote two officers in the council room. The public is invited to attend.
Financial Matters
Merry Main Street Budget
Total funds available for Merry Main Street, including city funds and donations. Total use of funds was $108,000, leaving a balance of $42,000. Significant one-time costs for domes and banners will not recur next year.
Vehicle Purchase for Utility Billing
Funds appropriated from electronic meter reading device refunds to purchase two vehicles for the utility and billing services meter reading division.
Meridian Technology Center Training
Authorization to exceed the $50,000 administrative limit for training services with Meridian Technology Center, utilizing available budgeted funds.
Water Treatment Plant Residuals Evaluation
Total project expenditures, including a 10% contingency, for a professional service agreement with Carollo Engineers to evaluate the residual management and recycle system at the water treatment plant, funded from the water capital fund.
Public Comments
Steve Carpenter spoke about the proposed bike corridor on Husband Avenue, urging the council to consider the overall best use of the avenue and protect local businesses. Rex Hays appealed a cleanup order for his property, citing personal difficulties and past issues with city services, requesting more time for cleanup.
Coming Up
Tabled
- Airport Authority appointments
- Public Housing Authority appointments
Deadlines
- April 30, 2020: Deadline for Rex Hays to clean up his property at 1010 and 1012 South Main Street.
Watch For
- March 2, 2020 Council meeting: Postponed public hearing item 6b.
- Planning Commission meeting tomorrow: Preliminary plat for Skyline East development.
- Future City Council meetings: Final plat for Skyline East development for acceptance of dedications.
- Future Merry Main Street planning: Expansion of events, revised hours, different layout for Block 34, more lighting, designated eating areas, and enhanced data tracking.
Announcements
- City employee Tegan Greenfield recognized for exhibiting city standards in action by helping a fallen woman.
- Stillwater Fire Department's Stephen Marshall named 2019 Firefighter EMT of the Year.
- 2020 Census: Stillwater Public Library offers equipment and staff assistance for completion.
- Stillwater Police Department celebrated new recruit officers Damian Nice Winger and Laura De Leon.
- Rain barrels are on sale for pickup through the City of Stillwater, capturing water for future use and saving money on water bills.
- Vacancies available on City committees and boards, including the audit committee and Board of Adjustment.
Agenda Summary
Consent Docket
Approval of meeting minutes and a budget amendment related to an insurance consulting contract.
Public Comment on Items Not Scheduled for Public Hearings
Opportunity for citizens to comment on non-public hearing agenda items.
Specific Use Permit for Medical Marijuana Dispensary (CC-20-23)
Request for a specific use permit for Dub Way Dispensary at 210 North Hoke.
Public Hearing Item 6b
A public hearing item requested to be postponed by staff.
Appeal from Rex Hays of Cleanup Order (1010 and 1012 South Main Street)
Consideration of an appeal from Rex Hays regarding a cleanup order for his property.
Purchase of Two Vehicles for Utility Billing Service Meter Reading Division (CC-20-18)
Approval to purchase two vehicles and an associated budget amendment.
Utilizing Meridian Technology Center for Future Training Needs (CC-20-22)
Authorization for staff to continue using Meridian Technology Center for training, potentially exceeding the administrative spending limit.
Follow-up Report on Merry Main Street Event
Presentation and discussion of the outcomes and future plans for the Merry Main Street holiday event.
Ordinance 3448: Rezoning 1798 North Main Street
First reading of an ordinance rezoning property from RT to RSS (Small Lots Single-Family Residential District).
Reports from Officers and Boards
Updates and announcements from city officials and board members.
Appointments to Boards and Committees
Consideration of appointments to the Airport Authority, Public Housing Authority, and Citizens Transportation Projects Committee.
Executive Session
Confidential communication regarding the employment, appointment, promotion, demotion, disciplining, or resignation of Stillwater city manager and city attorney.
SUA Consent Docket
Approval of regular meeting minutes from January 13th for the Stillwater Utilities Authority.
SUA General Orders: Professional Service Agreement with Carollo Engineers (SUA-20-2)
Approval of a professional service agreement for evaluation of the residual management and recycle system at the water treatment plant and associated budget amendment.