March 3, 2020 City Council Meeting

A specific use permit was approved for a medical marijuana growing facility at 2000 East RJ Avenue, despite a 3-2 vote.

A request to rezone property from agriculture to RSS small lot single-family residential and CG commercial general district was approved.

The bid to upgrade the AV gas system at Stillwater Regional Airport was rejected, and authorization was given to rebid the project with revised specifications.

A professional services agreement with Mead & Hunt for air service consulting services for Stillwater Regional Airport was approved.

Authorization was granted for the city manager to execute a Memorandum of Understanding with EcoAdapt for a climate vulnerability and adaptation planning workshop.

The Stillwater Public Library's request to accept up to $75,000 in funding from the Oklahoma Department of Libraries for the Oklahoma Virtual Library was approved.

A budget amendment reflecting a $1,417 increase in donation revenue and corresponding expenditure for the Stillwater Public Library was approved.

A budget amendment reflecting a $2,000 increase in federal grant revenue and expenditure for the Stillwater Public Library was approved to support book purchases for children.

Authorization was given for the city manager to enter into a contract for services with Vibrant Community Partners for a coaching engagement, not to exceed $80,000.

Resolution CC-2020-8, expressing commitment to renewable and clean energy and creating a citizen task force, was adopted.

Ordinance 3449, closing a 10-foot utility easement in Watson Heights Addition, was adopted on second reading.

A professional service agreement with Carollo Engineers Inc. for the design of two chloramine dosing stations was approved, with associated budget amendments.

Bid recommendations for electric utility tree trimming contracts were approved, awarding the contract to Davie Tree Surgery Company, contingent on FY21 budget approval.

Stillwater Public Library Grant Funding

Acceptance of funding from the Oklahoma Department of Libraries for the Oklahoma Virtual Library.

Stillwater Public Library Donation Revenue Increase

Budget amendment reflecting an increase in donation revenue and corresponding expenditure for adult projects and designated book purchases.

Stillwater Public Library Federal Grant Increase

Budget amendment reflecting an increase in federal grant revenue and expenditure to support the purchase of books for children in underserved populations.

Vibrant Community Partners Coaching Engagement

Contract for services with Vibrant Community Partners for a coaching engagement, with a cost not to exceed $80,000.

Chloramine Dosing Stations Design

Professional service agreement with Carollo Engineers Inc. for the design of two chloramine dosing stations, including a 10% contingency.

Electric Utility Tree Trimming Contracts

Award of bid to Davie Tree Surgery Company for tree trimming services, with authorized expenditures up to $1,565,388 including a 10% contingency, contingent on FY21 budget approval.

Proclamation in recognition of DeMolay Month

Reading of a proclamation recognizing March as DeMolay Month, with representatives from the Stillwater chapter present.

Consent Docket

Approval of minutes from previous meetings and easements/property rights of way for the North Perkins Road project.

Public Comments on items not scheduled for public hearings

Opportunity for citizens to speak on topics not part of public hearings.

Receive public comment regarding a request from Law Properties LLC along with the applicant Simply Green Crops for review and approval of a specific use permit to allow for a medical marijuana growing facility at 2000 East RJ Avenue (CC-20-30)

Public hearing and discussion on a specific use permit for a medical marijuana growing facility.

Receive public comment regarding a request for a map amendment to rezone property addressed at 1724 North Chardo Road from agriculture to RSS small lot single-family residential and CG commercial general district (CC-20-37)

Public hearing and discussion on rezoning a 5-acre tract for residential and commercial use.

Authorization for rejection of the bid to upgrade the AV gas system at Stillwater Regional Airport's fuel farm and rebid for this project using revised specifications

Discussion and vote on rejecting a previous bid and re-soliciting bids for airport fuel system upgrades.

Approve professional services agreement with Mead & Hunt for air service consulting services for Stillwater Regional Airport

Discussion and vote on renewing a two-year agreement for airline consulting services.

Authorize the city manager to execute a memorandum of understanding with the EcoAdapt for climate vulnerability and adaptation planning workshop (CC-20-38)

Discussion and vote on signing an MOU for a climate assessment and planning workshop.

Approve the Stillwater Public Library's request to accept up to $75,000 in funding from the Oklahoma Department of Libraries for the Oklahoma virtual library (CC-20-39)

Discussion and vote on accepting grant funding for the Oklahoma Virtual Library.

Approve budget amendment from the Stillwater Public Library reflecting an increase in the donation revenue account by $1,417 and a corresponding increase to projects in the donation expenditure account (CC-20-40)

Discussion and vote on a budget amendment for library donations.

Approve budget amendment for the Stillwater Public Library reflecting a $2,000 increase in the federal grant revenue account and a $2,000 increase in the grant expenditure account

Discussion and vote on a budget amendment for a federal grant to purchase books for children.

Authorize the city manager to enter into a contract for services with Vibrant Community Partners for a coaching engagement where the cost not to exceed $80,000 (CC-20-40)

Discussion and vote on a contract for community coaching services.

Resolution CC-2020-8 a resolution expressing the city of Stillwater's commitment to renewable clean renewable and clean energy and providing for the creation of a citizen task force

Discussion and vote on a resolution committing to clean energy and establishing a task force.

Ordinance 3449 an ordinance closing the east 330 feet of applied a 10 foot utility easement in block 4 of the Watson Heights Addition on property addressed as 821 North Main Street

Second reading and vote on an ordinance to close a utility easement.

Reports from officers and boards

Updates and reports from city officers and boards.

Semi-annual report from Visit Stillwater

Presentation of the semi-annual report by Chris Norris, Chairman of the Visit Stillwater Board of Directors.

Rate study presentation from Avant

Presentation of the 2019-2020 cost-of-service study and rate design for electric, water, and wastewater utilities by David Niles from Avant Energy.

Approve a professional service agreement with Carollo Engineers Inc for the installation of two chloramine dosing stations at the Carsten Pump Station and the South Perkins Pump Station, approve the associated budget amendments and authorize the general manager to sign the agreements

Discussion and vote on a professional service agreement for the design of chloramine dosing stations.

Approve bid recommendations for the electric utility tree trimming contracts to Davie Tree Surgery (SUA 20-6)

Discussion and vote on awarding contracts for electric utility tree trimming services.