Meeting Summary
The Stillwater City Council meeting on March 9, 2020, included several proclamations and presentations, notably for Sunshine Week and Lemonade Day. Key decisions involved approving a specific use permit for a medical marijuana facility, and master service agreements for pavement management and surveying. The council also approved a budget amendment for transportation projects and discussed city participation in the Grandview Street construction, emphasizing the need for affordable housing and traffic alleviation near schools.
Key Decisions & Votes
Specific Use Permit for Medical Marijuana Facility
09:00A specific use permit was approved for a medical marijuana growing and processing facility at 1198 East Airport Road. This is the first combined grow and processing facility in Stillwater.
Pavement Management Master Service Agreement
32:00A master service agreement for pavement management was approved with Guast and Associates, allowing for efficient task order-based engineering services for future road projects.
Surveying Master Service Agreement
35:00A master service agreement for surveying services was approved with Keystone Engineering, extending an existing contract due to their consistent good work and local presence.
Budget Amendment for Western Road/Hall of Fame Rehab
37:00A budget amendment was approved, appropriating $245,000 from the half-cent Transportation Fund and $823,704 from the City Capital Fund Reserve for the Western Road and Hall of Fame rehabilitation project.
Grandview Street Construction Participation
40:00City participation in the Grandview Street construction from Dell Avenue to Swim Avenue was approved, with a budget amendment of $200,000. This project aims to alleviate traffic near schools and facilitate affordable housing development, with a clawback provision for housing price points.
Dedication Deed for Grandview Street
53:00The dedication deed for Grandview Street was accepted, a companion piece to the approval of city participation in its construction.
2020 Mowing Contract Rejection and Rebid
54:00The bids for the 2020 mowing contract were rejected due to one incomplete bid and the other being over budget. Staff recommended revising specifications and rebidding.
Homebuyer Assistance Program Policy Guidelines Amendment
55:00An amendment to the Homebuyer Assistance Program policy guidelines was approved, substituting the use of a second mortgage for deed restrictions to secure loans, based on feedback from other cities and OHFA.
Subordination Agreement with Exchange Bank
59:00A subordination agreement with Exchange Bank on behalf of Core Development Group LLC was approved, allowing Core Development to refinance properties within the old downtown incentive program while maintaining the city's second position on the outstanding note.
Upcoming Community Events
Sunshine Week
Promoted by Carol Anderson of the League of Women Voters, emphasizing open government and public records access.
Lemonade Day
A free entrepreneurial program for children to start and operate lemonade stands, teaching them to spend, save, and share. Licenses will be available online soon, with 150 planned this year.
Citizens Police Academy Class #5 Recognition
Recognition of participants who completed the six-week program, which includes ride-alongs, investigations, SWAT, and use-of-force scenarios.
Resilient Payne County Community Education Seminar
Featuring Dr. Chen Hellman, a speaker on hope and resilience. Free and open to the public at the West Watkins Center, co-sponsored by OSU's wellness department.
Financial Matters
Western Road and Hall of Fame Rehab
Budget amendment appropriating $245,000 from the half-cent Transportation Fund and $823,704 from the City Capital Fund Reserve for this project.
Grandview Street Construction
City participation for half the cost of paving Grandview Street to city standards, with a budget amendment from the capital fund. The developer will rebid the project using city purchasing policy.
Coming Up
Deadlines
- March 15th-21st: Sunshine Week
- March 31st: Resilient Payne County Community Education Seminar
- May 2nd, 2020: Lemonade Day
Watch For
- Application process for Citizens Police Academy Class #6
- Agenda item in April to award the mill and overlay contract for Western Road/Hall of Fame rehab
- Stillwater residents to receive census postcards in March and respond online
Announcements
- Stillwater Public Library is 'Census Central' for questions and assistance with the 2020 Census.
- The 2020 Census will be the first time residents can respond online.
- The city encourages quick response to the census to ensure accurate representation and funding.
Agenda Summary
Proclamations and Presentations
Presentations on Sunshine Week by Carol Anderson and Lemonade Day by the Stillwater Chamber of Commerce. Recognition of Citizens Police Academy Class #5.
Consent Docket
Approval of meeting minutes from March 2nd, receipt of MS4 annual status report, and acceptance of easements/authorization of payments for the Perkins Road project.
CC-20-44: Specific Use Permit for Medical Marijuana Facility
Receive public comment and consider a request for a specific use permit to grow and process medical marijuana at 1198 East Airport Road.
Presentation from Sherry Carter of Resilient Payne County
Update on Resilient Payne County's initiatives, including the 'Handle with Care' program and an invitation to their upcoming event.
Approve Pavement Management Master Service Agreement with Guast & Associates
Consider approving a master service agreement for pavement management engineering services.
Approve Surveying Master Service Agreement with Keystone Engineering
Consider approving a master service agreement for surveying services.
Approve Budget Amendment for Western Road/Hall of Fame Rehab
Consider approving a budget amendment for transportation projects on Western Road and Hall of Fame.
Approve City Participation in Grandview Street Construction
Consider approving city participation in the Grandview Street construction from Dell Avenue to Swim Avenue and an associated budget amendment.
Accept Dedication Deed for Grandview Street
Consider accepting the dedication deed for Grandview Street.
Approve Bid Recommendation for 2020 Mowing Contract
Consider approving the bid recommendation for the 2020 mowing contract.
Approve Amendment to Homebuyer Assistance Program Policy Guidelines
Consider approving an amendment to the Homebuyer Assistance Program policy guidelines.
Approve Subordination Agreement with Exchange Bank
Consider approving a subordination agreement with Exchange Bank on behalf of Core Development Group LLC.
Ordinance 3450 on First Read
An ordinance regarding property addressed at 1724 North Gardo Road to rezone the South 140 feet from agricultural to residential small lot single-family, and the North 507.4 feet from agricultural to commercial general districts.
Reports from Officers and Boards
Request for executive session and census updates.
Executive Session
Pursuant to 25 OS Section 307 C 11 for economic development matters.