Meeting Summary
The Stillwater City Council held its April 6, 2020 meeting remotely via Zoom. Key decisions included approving bids for annual city property mowing and a mill and overlay project for Western Road and Hall of Fame Avenue. The council also discussed the city's ongoing response to the COVID-19 pandemic, emphasizing public safety measures and community support.
Key Decisions & Votes
Annual Mowing of City Property
00:15:20The council approved the bid recommendation for annual mowing of city property to Stillwater Turf for $68,480, opting for a seven-day rotation despite potential savings from a 14-day rotation due to concerns about maintaining city aesthetics.
Mill and Overlay on Western Road and Hall of Fame Avenue
00:23:45A unit price contract was awarded to Haskell Lemon Construction for the mill and overlay project on Western Road and Hall of Fame Avenue, with authorized funding not to exceed $685,000. This project came in significantly under the original budget.
Dilapidated Property at 3314 East 4th Avenue
00:30:50Discussion on the dilapidated property owned by Rickland Cole was tabled until the April 20th meeting. The owner has applied for a building permit and is working with the city attorney to establish benchmarks for repairs.
Ordinance 3450: Rezoning 1724 North Gardo Road
00:54:50Ordinance 3450, rezoning portions of 1724 North Gardo Road from agricultural to residential small lot single-family and commercial general districts, was adopted on its second reading.
Ordinance 3451: Amending Land Development Code for Variances
00:58:00Ordinance 3451, amending Chapter 23 of the Land Development Code regarding variances, was adopted on its second reading. An emergency clause was also adopted to allow it to go into effect immediately.
Emergency Declaration for Ordinance 3451
01:00:00An emergency declaration for Ordinance 3451 was adopted, allowing the ordinance to take effect immediately rather than waiting 30 days from publication.
Perkins Road Water Line Relocation Project
01:09:00The Stillwater Utilities Authority approved the bid recommendation for the Perkins Road water line relocation project to M Trenching for $1,807,710, with total authorized expenditures including contingency and previous engineering costs reaching $2,198,300.
Financial Matters
Annual Mowing of City Property
Approved bid for annual mowing services for city facilities, rights-of-way, parking lots, and small parks.
Mill and Overlay on Western Road and Hall of Fame Avenue
Approved funding for a mill and overlay project, which came in significantly under the original budget of $1.2 million.
Perkins Road Water Line Relocation Project
Approved bid for water line relocation, with total project expenditures authorized at $2,198,300, funded from the water capital fund and water fund.
Coming Up
Tabled
- Update on dilapidated property at 3314 East 4th Avenue (April 20th meeting)
Deadlines
- Shelter-in-place order in Stillwater through April 30th
Watch For
- Development of electronic meeting capabilities for city boards
- Further updates on COVID-19 response and community impact
Announcements
- Stillwater City Council meeting was held remotely via Zoom.
- City jail reopened at 7 AM.
- Generous donations of PPE received by the city.
- Many large businesses are voluntarily limiting store occupancy to ensure social distancing.
- Our Daily Bread has expanded income guidelines and is providing drive-up food distribution.
- Stillwater Cares listed job openings at Tractor Supply, Sprouts, and Our Daily Bread.
- Wings of Hope domestic violence shelter has one room available and continues support services.
- Stillwater Public Library maintains a comprehensive list of mental health resources.
- Salvation Army is receiving many requests for rent assistance and needs donations.
- Stillwater Community Foundation has established a local fund for COVID-19 relief.
- Chamber of Commerce and Visit Stillwater websites list local businesses offering online or delivery options.
- OSU Chinese Faculty Association donated nearly 10,000 masks to the city and medical center.
- Mayor issued a 'Bedlam Census Challenge' with the Mayor of Norman to encourage census participation, especially among students.
Agenda Summary
Consent Docket
Approval of meeting minutes from previous March meetings and a memo to set up a May 18th hearing.
Approved Bid Recommendations for Annual Mowing of City Property
Consideration of bids for lawn care of city facilities, rights-of-way, parking lots, and small parks.
Approved Bid Recommendations for Mill and Overlay on Western Road from 3rd Avenue to Virginia and Hall of Fame from Ridge to Monroe (DC-P-56)
Consideration of bids for a mill and overlay project on specified roads.
Update on a Dilapidated Property Addressed as 3314 East 4th Avenue Owned by Rickland Cole
Discussion and update regarding a property deemed dilapidated.
General Discussion of the City of Stillwater's Response to the COVID-19 Virus
An open discussion item to provide updates on the city's status and issues related to the COVID-19 pandemic.
Ordinance 3450: Rezoning 1724 North Gardo Road
Second reading of an ordinance to rezone portions of 1724 North Gardo Road from agricultural to residential small lot single-family and commercial general districts.
Ordinance 3451: Amending Chapter 23 Land Development Code Article 3 Land Development Process to Amend Section 23-65 Variances and Declaring an Emergency
Second reading of an ordinance to amend the land development code regarding variances and to declare an emergency.
Emergency Declaration for Ordinance 3451
Motion to declare an emergency for Ordinance 3451 to allow it to take effect immediately.
Stillwater Utilities Authority Consent Docket
Approval of special and regular meeting minutes from March 2nd and March 23rd.
Approve a Bid Recommendation for Perkins Road Water Line Relocation Project
Consideration of a bid for the relocation of water lines on Perkins Road from McElroy to Lake View.