Meeting Summary
The Stillwater City Council addressed several financial and operational matters, including contract renewals for HVAC maintenance and vehicle refueling services, and approved budget amendments for an FAA grant and waste management. A significant portion of the meeting was dedicated to a discussion on the rising COVID-19 cases in Stillwater, particularly among young adults, and the city's potential responses.
Key Decisions & Votes
Consent Docket Approval
01:00:00The consent docket, excluding item B (Multi Arts Center lease renewal), was approved. This included minutes from previous meetings.
Prairie Arts Center Lease Renewal
02:00:00The lease renewal with Prairie Arts Center (formerly Multi Arts Center) was approved after clarification on the name change.
HVAC Maintenance Contract Renewal
03:00:00A contract renewal with BNL Heating and Air for HVAC maintenance at the municipal building was approved for fiscal year 2021 in the amount of $50,400, with no price increase.
Vehicle Refueling Services Contract
06:00:00The contract for refueling services for city vehicles was awarded to On-Q Marketing LLC for a one-year term, effective July 1, 2020, due to their lowest bid and numerous local locations.
FAA AIP Grant Budget Amendment
09:00:00A budget amendment of $6,039,239 was approved to reflect the award of an FAA AIP grant for the reconstruction of the Stillwater Regional Airport apron. Additionally, $655,555 in allocated matching funds were moved to a future FAA grant project.
Additional Funds for Airport Inspection Services
14:00:00Additional funding of $15,000 was approved for the EST contract to cover identified inspection hours and testing services for the phase three completion of the 1735 packs away and north apron projects at Stillwater Regional Airport.
Resident Construction Observation Services Agreement
16:00:00An item to authorize an agreement with Dylan McCarthy for resident construction observation services was tabled until the next meeting to allow for clarification on contract details, particularly regarding liability insurance.
Material Testing Services Agreement
21:00:00An agreement with EST Inc. to provide material testing services for the reconstruction and expansion of the South portion of the terminal apron at Stillwater Regional Airport was approved, with a budget of $70,000.
Western Road and Hall of Fame Project Budget Amendment
23:00:00A budget amendment of $187,104 from the half-cent transportation sales tax fund was approved to pay the balance due to ODOT for the widening of Western Road from Hall of Fame to McElroy.
Stillwater Public Library Donations Budget Amendment
27:00:00A budget amendment reflecting donations to the Stillwater Public Library totaling $397 was approved, including undesignated funds, book purchases, and a reimbursement from the Children's Friends of the Library project.
Health Insurance Claims Budget Increase
29:00:00A budget amendment to increase the health insurance claims budget by $275,100 was approved, with an offset to reinsurance reimbursement revenue, due to an upward trend in health insurance costs.
Waste Management Revenue Budget Amendment
57:00:00A budget amendment appropriating waste management revenue to cover shortfalls in landfill disposal, fuel, and vehicle repair parts was tabled until the next meeting for clarification on the financial figures.
Financial Matters
HVAC Maintenance Contract
Renewal of contract with BNL Heating and Air for municipal building HVAC maintenance.
FAA AIP Grant
Budget amendment reflecting the award of a grant for airport apron reconstruction.
Airport Project Matching Funds
Matching funds reallocated to a future FAA grant project.
EST Contract Additional Funding
Additional funds for inspection and material testing services for airport projects.
Material Testing Services Agreement
Agreement with EST Inc. for material testing services at the airport.
Western Road Project Payment to ODOT
Payment to ODOT to close out the Western Road widening project.
Stillwater Public Library Donations
Budget amendment reflecting various donations to the library.
Health Insurance Claims Budget Increase
Increase in the health insurance claims budget, offset by reinsurance reimbursement revenue.
Coming Up
Tabled
- Agreement with Dylan McCarthy for resident construction observation services
- Budget amendment appropriating waste management revenue
Watch For
- Discussion on police policy and use of force scenarios at the next study session (June 22nd)
- Further updates and potential actions regarding COVID-19 pandemic in Stillwater
Announcements
- The next study session on June 22nd will focus on police policy, use of force scenarios, and preventing police brutality, with Mr. McNichol and Police Chief Watch in attendance.
Agenda Summary
Consent Docket
Approval of minutes and renewal lease with Multi Arts Center (pulled for separate discussion).
Item B: Renewal Lease with Multi Arts Center
Approval of the renewal lease with Prairie Arts Center (formerly Multi Arts Center).
5a: Approve a contract renewal with BNL Heating and Air
Renewal of the HVAC maintenance contract for the municipal building.
5b: Approve a bid recommendation for refueling services of city vehicles
Awarding a contract for city vehicle refueling services.
5c: Approve a budget amendment reflecting the award of an FAA AIP grant
Budget amendment for airport apron reconstruction and reallocation of matching funds.
5d: Approved additional funds in the amount of $15,000 for a contract with PST Inc.
Additional funding for inspection and material testing services for airport projects.
5e: Authorized entering into an agreement with Dylan McCarthy to provide resident construction observation services
Agreement for on-site inspection services for airport projects.
5f: Authorize entering an agreement with EST to provide material testing services
Agreement for material testing services for airport projects.
5g: Approve a budget amendment related to the Western Road and Hall of Fame project
Budget amendment for payment to ODOT to close out the Western Road widening project.
5h: Budget amendment reflecting donations distort a public library
Budget amendment for various donations received by the Stillwater Public Library.
5i: Approved budget amendments to increase the health insurance claims budget by $275,100
Increase in the health insurance claims budget due to rising costs.
5j: COVID-19 update and current status of the COVID-19 pandemic in Stillwater
Discussion on the increase in COVID-19 cases, particularly among young adults, and potential city responses.
5a (Stillwater Utilities Authority): Approve a budget amendment appropriating waste management revenue
Budget amendment to cover shortfalls in waste management department accounts.