Meeting Summary
The Stillwater City Council and Utilities Authority held a hybrid meeting to discuss various city matters. Key decisions included approving property insurance for the Energy Center, a budget amendment for waste management, and a collective bargaining agreement with the IAFF. The council also engaged in a lengthy discussion regarding police policies, training, and use of force, and received an update on the local COVID-19 situation.
Key Decisions & Votes
Stillwater Energy Center Property Insurance
00:10:00Approval of the purchase of FY21 City of Stillwater Energy Center property insurance, not to exceed $400,000, with coverage finalized through Zurich, Munich Re, and Swiss Re despite a significant premium increase.
Waste Management Department Budget Amendment
00:12:00Approval of a budget amendment allocating $112,541 from revenue funds to cover shortfalls in the Waste Management Department.
Property and Casualty Insurance, Public Officials Insurance, and Airport Premises Liability Insurance
00:16:00Approval of property and casualty and public officials insurance not to exceed $215,000, and airport premises liability insurance renewal for $7,751. The casualty insurance saw a 3.5% decrease with improved terms.
Collective Bargaining Agreement with IAFF
00:18:00Approval of a collective bargaining agreement with the IAFF for contract year 2020-2021, which includes changes to annual leave scheduling, a title change for firefighters, and air pay for callbacks, with no additional monetary cost to the city.
Agreement with Dillon McCarthy for Construction Observation Services
00:20:00Authorization to enter into an agreement with Dillon McCarthy for resident construction observation services for the south apron project at the airport, with an estimated cost of $140,000 and a $20,000 contingency, remaining within the project budget.
School Resource Officer Contract Renewal
00:21:00Approval of the renewal of the School Resource Officer (SRO) contract between Stillwater Public Schools and the City of Stillwater for FY2021. The total cost for four SROs is $456,847.43, with the school district contributing $130,671.
Financial Matters
Stillwater Energy Center Property Insurance
Significant premium increase (approximately 3x) for the Energy Center's property insurance due to market conditions.
Waste Management Department Budget Shortfall
Revenue funds allocated to cover budget shortfalls in several accounts within the Waste Management Department.
Property and Casualty Insurance, Public Officials Insurance
Premium for the city's property and casualty and public officials insurance, with a 3.5% decrease in casualty premiums.
Airport Premises Liability Insurance Renewal
Renewal cost for airport premises liability insurance, locked in for three years.
Dillon McCarthy Agreement
Cost for construction observation services, including a $20,000 contingency, for the south apron project at the airport.
School Resource Officer Contract
Total cost for four SROs, with Stillwater Public Schools paying $130,671 and the city covering the remaining $326,176.43.
Coming Up
Watch For
- Further discussions on police policies and community engagement, including potential for a citizens advisory board.
- Continued monitoring of COVID-19 cases and potential community-wide mask requirements.
- Joint meeting or study session with the school board to discuss the SRO program.
- Development of implicit bias training programs for city employees and council members.
Announcements
- Councillor Donati's father, Gordon Johnson, passed away unexpectedly. Condolences were extended to her and her family.
- The meeting format is a hybrid of Zoom and in-person at City Hall, a format that will continue in the future.
- The library board meeting will be held on the 23rd, with information available online.
Agenda Summary
Approval of purchase of FY21 City of Stillwater Energy Center property insurance
Discussion and approval of property insurance for the Energy Center, noting a significant premium increase and the need for multiple carriers.
Approval of budget amendment allocating revenue funds to cover budget shortfalls in Waste Management Department
Review and approval of a budget amendment to address shortfalls in the Waste Management Department using existing revenue funds.
Property and Casualty Insurance, Public Officials Insurance, and Airport Premises Liability Insurance Renewal
Review and approval of the city's various insurance renewals, noting a positive outcome for casualty insurance with a premium decrease.
Approve a collective bargaining agreement with the IAFF for contract year 2020-2021
Discussion and approval of the collective bargaining agreement with the International Association of Fire Fighters, highlighting non-monetary changes.
Authorization to enter an agreement with Dillon McCarthy
Authorization for an agreement with Dillon McCarthy for construction observation services for the airport's south apron project, including adjustments for insurance requirements.
Approved renewal of a School Resource Officer contract between Stillwater Public Schools and the City of Stillwater for fiscal year 2021
Discussion and approval of the SRO contract renewal, including a detailed overview of the SRO program and its benefits, as well as questions regarding data and community engagement.
Presentation from Chief Watts regarding police policies, training, and use of force
Chief Watts provided a comprehensive overview of the Stillwater Police Department's hiring, training, and policy framework, including discussions on de-escalation, use of force, internal accountability, community policing initiatives, mental health resources, and body cameras.
COVID-19 Update
The Mayor provided an update on the local COVID-19 situation, noting an increase in cases, the importance of testing, social distancing, and mask-wearing, and the city's efforts to encourage community-wide adoption of preventative measures.