September 15, 2020 City Council Meeting

Updates to the Stillwater Economic Development Authority's reinvestment plan, including changes to general improvement categories, small business enhancement, and significant impact development projects, were approved. This also included making the application process easier for developers.

A budget revision was approved to fund sponsor obligations for the FAA 2023 Airport Improvement Project (AIP) grant, which will reconstruct the center apron and update the master plan for the Stillwater Regional Airport.

Contract amendment number 11 with LBR Inc. for engineering services related to the airport's center apron project was approved for $516,240.

A budget amendment reflecting the receipt of $39,498 in Department of Justice grant funds for the Stillwater Police Department to purchase equipment for pandemic response was approved.

Resolution 2020-16, adopting the 2020 Hazard Mitigation Plan for the City of Stillwater and Stillwater Public Schools, was adopted. This plan focuses on natural disasters and ensures eligibility for federal funding.

A request from KMR Development LLC to share the cost of street installation for the eastern section of Brook Avenue was denied, citing insufficient funds for existing street maintenance and concerns about setting a precedent.

Resolution 2020-17, authorizing signatories for city depositories, was adopted.

Resolution 2020-18, confirming that all public safety personnel costs are substantially dedicated to COVID-19 response efforts, was adopted to align with CARES Act funding requirements.

Ordinance 3458, rezoning 503 South Pine Street from RTM (two-family multi-family residential) to RMI (multi-family intermediate residential district), was moved to its second reading.

Ordinance 3457, amending various sections of Chapter 8 Aviation Article 2 of the Stillwater City Code related to the Stillwater Regional Airport Authority, was adopted.

An amendment to the professional services agreement with Olsson Associates for the design and construction administration of the Airport Industrial Access Road water line relocation project was approved for $39,000.

The general manager was authorized to execute a professional services agreement with Kimley-Horn and Associates for $2,430,200 for the College Gardens Water and Sewer Line Replacement Project, covering design and additional services.

FAA 2023 AIP Grant Sponsor Obligations

Budget revision to fund the city's 10% match for the FAA grant for airport apron reconstruction and master plan update.

LBR Inc. Contract Amendment

Amendment for engineering services for the airport's center apron project.

Department of Justice Grant

Grant funds received by the Stillwater Police Department for pandemic response equipment.

Hazard Mitigation Plan Grant

Total cost of the Hazard Mitigation Plan project, with a 75-25 FEMA grant. City's cash match was $39,000, with FEMA reimbursing $117,000.

Airport Industrial Access Road Water Line Relocation

Cost for design and construction administration services for water line relocation.

College Gardens Water and Sewer Line Replacement Project (Design)

Professional services agreement for design and additional services for the College Gardens water and sewer line replacement.

College Gardens Water and Sewer Line Replacement Project (Total Estimated)

Estimated total construction cost for the College Gardens water and sewer line replacement project.

Stillwater Economic Development Authority Meeting Consent Docket

Approval of special meeting minutes and a budget amendment appropriating $10,000 for water features downtown.

Presentation and Request for Approval of Updates to the Stillwater Reinvestment Plan Downtown Campus Link Project Plan and Implementation Policy Guidelines

Presentation by Jeremy Bale on proposed changes to the reinvestment plan's implementation guide, including general improvement categories, small business enhancement, and significant impact development projects.

Reports from Officers and Boards (SEDA)

No reports from Mr. Dorman or Mr. McNichol.

City Council Meeting Consent Docket

Approval of minutes and a request for a public hearing regarding the closure of a utility easement.

Public Hearing Item 6a

Request for a public hearing regarding Stillwater Springs. Application withdrawn by the applicant.

Approve Budget Revision to Fund Sponsor Obligations for FAA 2023 AIP Grant to Reconstruct the Center Apron and Updated Master Plan for the Stillwater Regional Airport and Approve the Contract Amendment Number 11 with LBR Inc. for the Project Engineering Services

Approval of budget revision for the city's match for the FAA grant and approval of contract amendment with LBR Inc. for engineering services.

Approve Budget Amendment Reflecting Receipt by the Stillwater Police Department of $39,498 in Department of Justice Grant Funds for the Purchase of Equipment in the Use of Pandemic Response

Approval of budget amendment for DOJ grant funds for SPD's COVID-19 response equipment.

The 2020 Hazard Mitigation Plan Update

Presentation by Rob Hill on the completed multi-jurisdictional all-hazards mitigation plan for the City of Stillwater and Stillwater Public Schools.

Consider a Request from KMR Development LLC Asking the City to Share the Cost of the Street Installation for the Eastern Section of Brook Avenue

Discussion and decision on KMR Development's request for cost-sharing on Brook Avenue street installation.

Progress Update and Timeline for Design and Development for Design Development and Ordinance Creation for Temporary Outdoor Expansion Areas

Informational update by Lance Gross on the development of an ordinance for temporary outdoor expansion areas (sidewalk cafes, street patios, expanded retail).

COVID Update

Discussion on the current COVID-19 situation in Stillwater, including high infection rates, impact on schools, and community responsibility.

Resolution 2020-16: A Resolution Adopting the 2020 Hazard Mitigation Plan

Adoption of the updated Hazard Mitigation Plan.

Resolution 2020-17: A Resolution Authorizing Signatories for Depositories

Adoption of a resolution authorizing signatories for city depositories.

Resolution 2020-18: A Resolution Concerning Funding Pursuant to the CARES Act and the Coronavirus Release Fund Confirming that it is Policy of the City Council of the City of Stillwater that all Public Safety Personnel Costs are Substantially Dedicated to the COVID-19 Response Efforts of the City of Stillwater Throughout the Ongoing State of Emergency

Adoption of a resolution confirming public safety personnel costs are dedicated to COVID-19 response for CARES Act funding.

Ordinance 3458: An Ordinance Rezoning Property Addresses 503 South Pine Street from RTM Two-Family Multi-Family Residential to RMI Multi-Family Intermediate Residential District

First reading of an ordinance to rezone 503 South Pine Street.

Ordinance 3457: An Ordinance Amending the Stillwater City Code by Amending Chapter 8 Aviation Article 2 Stillwater Regional Airport Authority to Amend Section 8-19 Definitions Section 8-20 Created Section 8-21 Membership Section 8-22 Officers Meetings Etc Section 8-23 Functions Generally to Create Section 8-24 Operations to Amend Section 8-25 Rules Regulations and Orders Section 26 Section 826 Fiscal Affairs Section 827 Privileges Operation and Use Section 828 Contract for Airport Operation Section 829 Governmental Function and Section 830 Changes for Airport Services

Second reading of an ordinance amending the city code regarding the Stillwater Regional Airport Authority.

Reports from Officers and Boards (City Council)

Mr. Dorman had no report. Mr. McNichol reminded citizens about the September 30th census deadline.

Appointments to City Boards and Committees

Appointments and reappointments to the Airport Authority, Audit Committee, Board of Adjustment, Board of Drainage Appeals, Library Board, Library Trust Board, Stillwater Housing Authority, Planning Commission, and Renewable Energy Task Force.

Stillwater Utilities Authority Meeting Consent Docket

Approval of regular meeting minutes from August 3rd and 17th.

Approve an Amendment to the Professional Services Agreement with Olsson Associates for Airport Industrial Access Road Water Line Relocation Project and an Approved Budget Amendment Allocating Funds in the Amount of $39,000

Approval of an amendment for design and construction administration services for water line relocation related to the Airport Industrial Access Road.

Authorize the General Manager to Execute the Professional Services Agreements with Kimley-Horn and Associates in the Amount of $2,430,200 for the College Gardens Water and Sewer Line Replacement Project and Approve Related Budget Amendments

Authorization for the general manager to execute a professional services agreement for the College Gardens water and sewer line replacement project.

Reports from Officers and Boards (SUA)

Mr. Dorman had no report. Mr. McNichol reported on the completion of the Phase Two Hospital Area Water Line Project.