Meeting Summary
The Stillwater City Council held a meeting on October 19, 2020, where they approved several key items. These included a budget amendment for a small business grant program, the closing of certain utility easements, and an agreement for a downtown redevelopment project. The council also received updates on the city's financial status and a report on the Western Payne County Ambulance Authority.
Key Decisions & Votes
Domestic Violence Awareness Month Proclamation
01:10:00The Mayor proclaimed October 2020 as Domestic Violence Awareness Month, recognizing the efforts of organizations like Wings of Hope.
Recognition of Home Revitalization Developers
04:30:00David Lukenmeier and Steve Pebbler were recognized for their work in revitalizing homes at 112 South Melrose and 164 South Kings, respectively.
Consent Docket Approval
06:00:00The consent docket, including meeting minutes, the Sharar History Quarterly Report, and a final plat for The Sticks, was approved.
Closing of Utility Easements on East Swim Avenue
24:00:00The council approved the closing of the requested southern two feet of the 20-foot utility easement on properties at 1004, 1010, 1014, 1108, 1116, 1122, and 1204 East Swim Avenue.
Budget Amendment for Everyman LLC Redevelopment Agreement
34:00:00A budget amendment transferring $350,000 from the general fund to the Stillwater Economic Development Authority (CETA) was approved to fund a redevelopment agreement with Everyman LLC, contingent upon CETA's approval.
IT Network Infrastructure Upgrade
40:00:00Staff's recommendation to upgrade core components of the city's information technology network infrastructure was approved, with a total project expenditure not to exceed $300,000.
Budget Amendment for Small Business Grant Program
54:00:00A budget amendment allocating $500,000 for a Chamber of Commerce and City of Stillwater Small Business Grant Program was approved, contingent upon the adoption of Resolution CC 2020-22.
Resolution for General Election and Runoff Election
01:03:00Resolution 2020-20 was adopted, authorizing the Mayor to sign and issue an election proclamation for a general election on February 9, 2021, and a runoff election if needed, for City Council Seat 4.
Resolution for Small Business Assistance Grant Program
01:13:00Resolution 2020-21 was adopted, creating the Stillwater Small Business Assistance Grant Program to aid businesses affected by COVID-19.
Resolution for Retention of Excess SUA Funds
01:15:00Resolution 2020-22 was adopted, authorizing the retention and appropriation of excess transferred Stillwater Utilities Authority funds in the city's general fund for specific projects (the small business grant program and the Everyman LLC redevelopment).
Joint Resolution for Everyman LLC Redevelopment Agreement
01:17:00Resolution 2020-23 was adopted, a joint resolution by CETA and the City Council, approving the redevelopment agreement with Everyman LLC and Just the Letter J Capital LLC.
GRDA Community Solar Development Process
01:47:00Staff was authorized to work with GRDA in the community solar development process, including guidelines and preliminary requests for inclusion.
SUA Resolution for Retention of Excess Funds
01:49:00SUA Resolution 2020-7 was adopted, authorizing the retention and appropriation of excess transferred Stillwater Utilities Authority funds in the city's general fund for specific projects.
CETA Development Agreement for Everyman LLC
01:54:00The development agreement between CETA, Everyman LLC, and Just the Letter J Capital LLC, along with associated budget amendments, was approved.
Amendments to Stillwater Reinvestment Plan Implementation Policy Committee Policy Guide
02:07:00Amendments to the Stillwater Reinvestment Plan Implementation Policy Committee Policy Guide, specifically concerning the small business enhancement section, were adopted.
CETA Resolution for Everyman LLC Redevelopment Agreement
02:08:00CETA Resolution 2020-3 was adopted, formally approving the redevelopment agreement for Everyman LLC.
Financial Matters
Budget Amendment for Everyman LLC Redevelopment
Transfer from general fund to CETA for the redevelopment agreement with Everyman LLC.
IT Network Infrastructure Upgrade
Expenditure for replacing aging core components in the city's networking infrastructure.
Small Business Grant Program
Allocation of funds for a grant program to assist small businesses affected by COVID-19.
Retention of Excess SUA Funds
Resolution authorizing the retention and appropriation of excess transferred Stillwater Utilities Authority funds in the city's general fund for specific projects.
Small Business Enhancement Section of Reinvestment Plan
Total budget for small business enhancements within the TIF district, allocated over three fiscal years with a cap of $50,000 per year.
Public Comments
Elizabeth Hurlbutt, a new business owner in Stillwater, expressed concerns about the negative impact of the pandemic and related restrictions on small businesses, particularly those reliant on OSU game days. She pleaded for city assistance for struggling businesses.
Coming Up
Tabled
- Appointment to the Stillwater Reinvestment Plan TIF Committee
Deadlines
- Filing period for City Council Seat 4 election: December 7-9, 2020
- General Election for City Council Seat 4: February 9, 2021
- Runoff Election for City Council Seat 4 (if needed): April 6, 2021
- Sunset of law allowing remote teleconferencing for open meetings: November 15th (or October 26th if governor doesn't extend emergency order)
Watch For
- Further details on how City Council meetings will be conducted after the remote teleconferencing law expires
- Proposal for the remaining $4.3 million in excess SUA transfers after the audit concludes in December
- Development of the Community Solar Program with GRDA
- Potential request for a second tranche of funding for the Small Business Assistance Grant Program
Announcements
- October 2020 proclaimed as Domestic Violence Awareness Month.
- Developers David Lukenmeier and Steve Pebbler recognized for home revitalization.
- Western Payne County Ambulance Authority annual report presented, indicating substantial compliance and intent to extend Lifenet contract.
- Quarterly financial report shows city revenues generally on target and expenditures under budget due to spending reductions.
- October 21st is the National Day of Action to Imagine a Day Without Water, highlighting the importance of water and wastewater systems.
- Vice Mayor Darlington appointed to the Renewable Energy Task Force.
Agenda Summary
Proclamation in recognition of Domestic Violence Awareness Month
Proclamation recognizing October 2020 as Domestic Violence Awareness Month.
Recognition of developers who have revitalized homes and properties
Recognition of David Lukenmeier and Steve Pebbler for their revitalization projects.
Consent Docket
Approval of meeting minutes, Sharar History Quarterly Report, and final plat for The Sticks.
Public comment on items not scheduled for public hearing
Opportunity for citizens to comment on non-public hearing agenda items.
Receive public comment regarding a request for the closing of easements at 1004, 1010, 1014, 1108, 1116, 1122, and 1204 East Swim Avenue (CC-2016)
Public hearing on the request to close utility easements.
Western Payne County Ambulance Authority Annual Report
Presentation of the annual report by Mr. Jerry Mohler.
Approve a budget amendment transferring $350,000 from the general fund to the Stillwater Economic Development Authority to fund a redevelopment agreement with Everyman LLC contingent upon approval of the redevelopment agreement by CETA
Budget amendment for the Everyman LLC redevelopment project.
Approve recommendations to upgrade core components of the city's information technology network infrastructure and authorize the total project expenditure not to exceed $300,000
Approval for IT network infrastructure upgrades.
Quarterly Financial Report
Presentation of the first quarter financial report for fiscal year 21.
Overview of proposed amendments to Chapter 37, Section 37-101, Standard Permit Conditions by advancement of Ordinance 3459
Discussion of proposed amendments to the city code regarding standard permit conditions.
Approve budget amendment allocating funds for a Chamber of Commerce and City of Stillwater Small Business Grant Program contingent upon the adoption of Resolution CC-2020-22 which authorizes retention of excess transfer in the general fund
Budget amendment for the Small Business Grant Program.
COVID-19 Update
Update on the current COVID-19 situation in Stillwater.
Resolution 2020-20: A Resolution authorizing the Mayor of the City of Stillwater, Oklahoma to sign and issue an election proclamation calling for a general election and a runoff election, if needed, in the City of Stillwater
Resolution to set election dates for City Council Seat 4.
Resolution 2020-21: A Resolution authorizing the creation of a grant program to assist small businesses with COVID-19 updates
Resolution to create the Stillwater Small Business Assistance Grant Program.
Resolution 2020-22: A Resolution authorizing the retention and appropriation of excess transferred Stillwater Utilities Authority funds in the City of Stillwater General Fund for specific projects
Resolution to retain excess SUA funds for specific projects.
Resolution 2020-23: A Joint Resolution by the Stillwater Economic Development Authority and the Stillwater City Council approving a Redevelopment Agreement by and among the Stillwater Economic Development Authority, Everyman LLC and Just the Letter J Capital LLC, collectively the Redeveloper, and approving a Covenant Agreement
Joint resolution approving the redevelopment agreement for Everyman LLC.
Ordinance 3459: An Ordinance amending the Stillwater City Code by amending Chapter 37, Streets, Sidewalks and Other Public Places, Article 3, Utility Cuts and Driveways, Division 2, Licensing, Permitting, Insurance and Indemnification to amend Section 37-101, Standard Permit Conditions
Ordinance amending standard permit conditions for utility cuts and driveways.
Reports from Officers and Boards
Updates from city officers and board members.
Appointments
Discussion and appointment of members to various committees.
SUA Consent Docket
Approval of special meeting minutes from October 5th.
SUA Authorize staff to work with GRDA in the community solar development process to include guidelines, community solar trenches, preliminary requests for inclusion
Authorization for staff to collaborate with GRDA on community solar development.
SUA Resolution 2020-7: A Resolution authorizing the retention and appropriation of excess transferred Stillwater Utilities Authority funds in the City of Stillwater General Fund for specific projects
SUA resolution to retain excess SUA funds for specific projects.
CETA Consent Docket
Approval of special meeting minutes and release of a real estate mortgage.
CETA Approve the development agreement between CETA and Everyman and the associated budget amendments
Approval of the development agreement with Everyman LLC and related budget amendments.
CETA Approve amendments to the Stillwater Reinvestment Plan Implementation Policy Committee Policy Guide, the Small Business Enhancement Section
Approval of amendments to the reinvestment plan's small business enhancement section.
CETA Resolution 2020-3: A Resolution approving a Redevelopment Agreement by and among the Stillwater Economic Development Authority, Everyman LLC and Just the Letter J Capital LLC, collectively the Redeveloper, and approving a Covenant Agreement
CETA resolution formally approving the redevelopment agreement for Everyman LLC.