December 15, 2020 City Council Meeting

Approval of meeting minutes, a final plan, and acceptance of drainage easements.

Request to close a 320 sq ft utility easement with no utilities for a new Dollar General store was approved based on staff recommendation.

The ordinance for the Boomer Lake Station Tax Increment Financing (TIF) district was adopted on its second reading, aiming to incentivize development on a currently non-tax-generating property.

Approval for the library to apply for a $10,000 National Endowment for the Arts grant for online performances and activities for the summer reading program.

The audit committee's recommendation to approve the city's CAFR for the fiscal year ended June 30, 2020, was accepted, marking 38 consecutive years of receiving the Certificate of Achievement for Excellence in Financial Reporting.

Budget amendments were approved to close out four completed capital projects (runway rehab, lighting, taxiway sealing, OSBI office expansion) and return remaining funds to the capital and airport funds.

Approved retaining $4.2 million of excess utility funds in the general fund, with $2.1 million allocated for COVID-19 contingency and $2.1 million transferred to the city capital fund for future projects.

Authorized an additional $17,000 to cover unforeseen expenses for EST and LBR for services on the Phase 3 completion of the taxiway and north apron projects at Stillwater Regional Airport.

Approved appropriating $150,000 from CARES Act grant reimbursements for a financial assistance program for Stillwater residents experiencing hardship due to COVID-19, to be administered by Our Daily Bread.

A resolution was adopted to suspend the disconnection of city utility services for non-payment, similar to a previous moratorium during the pandemic.

Accepted a donation of a DUI driver simulator from Barry Patton Farmers Insurance and Jansen Toyota, along with funds to purchase and outfit a cargo trailer for it, at no cost to the city.

Approved the purchase of a severe repetitive loss property at 1414 Southwestern Road for an amount not to exceed $109,000, to be converted into green space and removed from the floodplain.

Ordinance rezoning properties on N Jefferson Street and W McElroy Road from RT two-family residential to RTM two-family and multi-family residential district was advanced to second reading.

Ordinance amending Chapter 14 of the city code regarding civil emergencies, specifically sections on offenses and damaging property, was adopted.

Stillwater Public Library Grant

Application for a National Endowment for the Arts grant for online performances and activities for the summer reading program.

CAFR Approval

Approval of the city's Comprehensive Annual Financial Report for FY2020, with an unmodified opinion from auditors.

Budget Amendments for Completed Projects

Return of over $36,000 to the city capital fund and over $343,000 to the airport fund from closed projects.

Retention of Utility Funds

Retention of $4.2 million in the general fund, with $2.1 million for COVID-19 contingency and $2.1 million transferred to the city capital fund.

Airport Project Additional Expenditures

Authorization for additional expenditures to close out agreements for Phase 3 of airport taxiway and apron projects.

COVID-19 Impact Assistance Program

Appropriation of CARES Act grant funds for financial assistance to Stillwater residents impacted by COVID-19.

DUI Driver Simulator Donation

Donation from Jansen Toyota to purchase an outfitted cargo trailer for the DUI driver simulator, with the simulator itself donated by Barry Patton Farmers Insurance.

Property Purchase

Purchase of a severe repetitive loss property at 1414 Southwestern Road, including closing costs.

Consent Docket

Approval of meeting minutes, final plan, and drainage easements.

Public Comment on Non-Scheduled Items

One person signed up to speak on dilapidated properties.

6A: Public Comment on Utility Easement Closing at 5020 N Washington

Receive public comment and consider staff recommendation to close a utility easement.

6B: Public Comment on Boomer Lake Station TIF District

Receive public comment regarding the proposed Boomer Lake Station Tax Increment Financing district.

7A: Update on Dilapidated Properties

Receive updates on properties at 4th Avenue, an apartment complex, and 116 Main Street.

7B: Stillwater Public Library NEA Grant Application

Seek approval to apply for a $10,000 National Endowment for the Arts grant for summer reading programs.

7C: Quarterly Projects Update Part 2 (Water and Wastewater)

Presentation on completed, in-construction, and in-design water and wastewater projects, including a grant activity update and AMI project update.

7D: Accept Audit Committee Recommendation for CAFR

Accept the audit committee's recommendation to approve the city's Comprehensive Annual Financial Report for FY2020.

7E: Approve Budget Amendments for Completed Projects

Approve budget amendments to close out completed airport and police department projects and return unused funds.

7F: Approve Retention of Utility Funds in General Fund

Approve retaining $4.2 million of transferred utility funds in the general fund and appropriating them for COVID-19 contingency and capital projects.

7G: Authorize Additional Expenditures for Airport Projects

Authorize an additional $17,000 for agreements with EST and LBR for services on airport taxiway and apron projects.

7H: Approve CARES Act Grant Reimbursements for Financial Assistance

Approve appropriating $150,000 from CARES Act funds for a financial assistance program for Stillwater residents impacted by COVID-19.

7I: Approve Reinstatement of Utility Cut-Off Moratorium

Discuss and consider reinstating the utility cut-off moratorium for non-payment.

7J: Accept DUI Driver Simulator Donation

Accept donation of a DUI driver simulator and funds for a cargo trailer from Barry Patton Farmers Insurance and Jansen Toyota.

7K: Approve Purchase of Property at 1414 Southwestern Road

Approve the purchase of a severe repetitive loss property for flood mitigation.

8A: Resolution CC-2020-27 (COVID Impact Assistance Program)

Resolution authorizing the creation of a grant program to assist residents experiencing financial hardship due to COVID-19.

8B: Resolution CC-2020-28 (Utility Disconnection Moratorium)

Resolution suspending disconnection of city utility services for non-payment.

9A: Ordinance 3467 (Rezoning)

Ordinance rezoning properties on N Jefferson Street and W McElroy Road from RT to RTM residential district.

9B: Ordinance 3465 (Boomer Lake Station TIF)

Second reading of the ordinance approving and adopting the Boomer Lake Station Project Plan and TIF district.

9C: Ordinance 3466 (City Code Amendment)

Second reading of the ordinance amending Chapter 14 of the city code regarding civil emergencies.