January 12, 2021 City Council Meeting

The public hearing for a map amendment to rezone property at 908 East 12th Avenue was postponed to January 25, 2021, at the applicant's request for additional time to gather input from homeowners.

A public hearing for a map amendment at 4814 North Washington Street was postponed to March 1, 2021, with a requirement for new public notice to be published. This was due to concerns about the process and the need for all parties to be present.

The council approved a resolution to apply for a $490,000 Community Development Block Grant Coronavirus Response Program (CDBG-CV) for rent and utility assistance, targeting extremely low-income individuals.

The council approved moving forward with detailed planning for an accessibility improvement project at the Stillwater Community Center, including a ramp and stair system, and affirmed the city's commitment to provide up to $40,000 in in-kind electrical work.

An agreement with Confluence for a Sixth Avenue Corridor Study, not to exceed $100,000, was approved. This study will focus on urban design, land use, and transportation issues adjacent to the Sixth Street ODOT project.

A budget amendment was approved to allocate CARES Act funds for the FY2020 salary of the Security and Compliance Coordinator position at the Stillwater Regional Airport.

A budget amendment transferring $185,000 from capital funds to create a Master Park and Community Resources Plan was approved, and staff was authorized to release an RFP for the plan.

The bid for full depth pavement replacement was awarded to Gelino CCC, with authorization for other city departments to use the contract for their projects.

Amendments to the professional services contract with Olsson Associates for the Perkins Road reconstruction project were approved, allocating an additional $60,000 for design work and geotechnical studies.

Amendment 2 to the professional services agreement with Olsson Associates was approved for the Western Airport Arterial extension, allocating up to $40,000 for environmental clearance related to ball field relocation.

A budget amendment allocating $10,000 from the Grand River Dam Authority to fund the Community Power Coats for the Community program was approved.

Resolution CC-2021-2, adopting an updated investment policy for the City of Stillwater and its trusts, was adopted. The policy includes provisions for professional investment consultants and increased limits on funds in single financial institutions.

Resolution CC-2021-3, establishing a parking district at the Stillwater Regional Airport, was adopted to allow for better management and enforcement of parking regulations.

Ordinance 3468, closing a portion of a utility easement at 5020 North Washington Street, was advanced to its second reading.

Ordinance 3469, amending Chapter 29 of the city code regarding motor vehicles and traffic to support the new airport parking district, was advanced to its second reading.

Ordinance 3467, rezoning properties at 815, 817, and 823 North Jefferson Street and 924 West McElroy Road from RT to RTM (family residential to family and multi-family residential), was adopted.

Joe Haney and Beth Buchanan were reappointed, and Gary Clark was appointed as a new member to the Stillwater Medical Center Board.

The City Hall transfer switch project, with expenditures up to $169,000, was approved to minimize power outages and surges by providing redundant service from another substation.

Release of $200,000 in previously allocated grant match funds was approved, with $60,000 appropriated to the waste management operational fund for residential polycart purchases and $140,000 transferred to the waste management contingency fund.

CDBG Coronavirus Response Program Grant Application

Application for federal funds for rent and utility assistance for extremely low-income individuals.

Stillwater Community Center Accessibility Project (City Contribution)

In-kind contribution for electrical work related to the accessibility improvements.

Sixth Avenue Corridor Study

Funding for a comprehensive study of the Sixth Avenue corridor, reallocated from the Duck Street project.

Stillwater Regional Airport Security and Compliance Coordinator Salary

Allocation of CARES Act funds for the FY2020 salary of the position.

Master Park and Community Resources Plan

Transfer of capital funds to finance the development of a master plan for parks and community resources.

Perkins Road Reconstruction Project Amendment

Additional funds from the sales tax for design work and geotechnical studies.

Western Airport Arterial Extension Amendment

Expenditures from project reserve for environmental clearance related to ball field relocation.

Community Power Coats for the Community Program

Grant funds received from Grand River Dam Authority for purchasing coats, hats, and gloves for those in need.

City Hall Transfer Switch Project

Expenditures from the electric rate stabilization fund for infrastructure improvements at City Hall.

Waste Management Polycart Purchase and Contingency Fund Transfer

Release of previously allocated grant match funds, with $60,000 for polycart purchases and $140,000 to the contingency fund.

Public Comment on items not scheduled for public hearings

Resident Michelle Magalossi spoke about concerns regarding the development application process, specifically the handling of rezoning and special use permit requests.

6A: Public Hearing - Map Amendment to Rezone Property (908 East 12th Avenue)

Request for a map amendment to rezone property at 908 East 12th Avenue.

6B: Public Hearing - Map Amendment to Rezone Property (4814 North Washington Street)

Request for a map amendment to rezone property at 4814 North Washington Street.

6C: Public Hearing - Oklahoma Department of Commerce Community Development Block Grant Coronavirus Response Program (CC-21-10)

Public comment on the application for a CDBG-CV grant for rental and utility assistance.

7A: Presentation Proposal from Stillwater Community Center Foundation

Proposal to provide accessible parking and a ramp/stair system on the south side of the Community Center.

7B: Approve Entering into an Agreement with Confluence for the Sixth Avenue Corridor Study

Agreement for a study on urban design, land use, and transportation issues related to the Sixth Street corridor.

7C: Approved Budget Amendments Allocating CARES Act Funding for FY2020 Salary of Security and Compliance Coordinator at Stillwater Regional Airport

Budget amendment to cover the salary of the airport's Security and Compliance Coordinator using CARES Act funds.

7D: Approved Budget Amendment Transferring $185,000 from FY21 Capital Fund to Master Park and Community Resources Plan Fund

Budget amendment to fund a master plan for parks and community resources and authorize an RFP.

7E: Bid Recommendation for the Fiscal Year 20 Pavement Management Program Full Depth Repair

Recommendation to award the bid for full depth pavement repair.

7F: Approve Amendments to the Professional Services Contract with Olsson Associates (Perkins Road Reconstruction)

Amendments to the contract for the Perkins Road reconstruction project to cover additional design and geotechnical work.

7G: Approve Amendment 2 to Professional Services Agreement with Olsson Associates (Western Airport Arterial Extension)

Amendment to the agreement for the Western Airport Arterial extension to cover environmental clearance for ball field relocation.

7H: Approved Budget Amendment Allocating Grant Funds Received from Grand River Dam Authority

Budget amendment for funds to support the Community Power Coats for the Community program.

7I: Overview of Updated City of Stillwater Investment Policy

Presentation and discussion of a revised investment policy for the city.

7J: Overview of Proposed Parking District at Stillwater Regional Airport

Presentation and discussion of a proposed parking district at the airport.

8A: Resolution CC-2021-1 (CDBG Coronavirus Response Program)

Resolution regarding the application for the CDBG Coronavirus Response Program grant.

8B: Resolution CC-2021-2 (Investment Policy)

Resolution adopting an updated investment policy for the City of Stillwater.

8C: Resolution CC-2021-3 (Stillwater Regional Airport Parking District)

Resolution establishing a parking district at the Stillwater Regional Airport.

9A: Ordinance 3468 (Utility Easement Closure)

Ordinance closing a portion of a utility easement at 5020 North Washington Street.

9B: Ordinance 3469 (Motor Vehicles and Traffic Amendments)

Ordinance amending city code regarding motor vehicles and traffic to support the airport parking district.

9C: Ordinance 3467 (Rezoning North Jefferson Street/West McElroy Road)

Ordinance rezoning properties at 815, 817, and 823 North Jefferson Street and 924 West McElroy Road.

12: Appointments

Appointments to the Stillwater Medical Center Board.

5A: Approved City Hall Transfer Switch Project and Budget Amendment

Project to install an automated transfer switch at City Hall to improve power reliability.

5B: Approved Release of Previously Allocated Grant Match Funds

Release of funds for waste management, including polycart purchases and transfer to contingency.