Meeting Summary
The Stillwater City Council and Stillwater Utilities Authority met to discuss several key items. The council approved resolutions to apply for a low-interest loan for significant sanitary sewer system improvements and awarded a bid for new storm sirens and relocation of existing ones. Additionally, March was proclaimed "DeMolay Month" in Stillwater.
Key Decisions & Votes
Sanitary Sewer Interceptor and Miscellaneous Improvements Project Loan Application
00:30:00The City Council adopted Resolution CC-2021-6, authorizing the filing of an application with the Oklahoma Water Resources Board for financial assistance through the Clean Water State Revolving Fund program to finance sanitary sewer system improvements. This project is estimated to cost $12.5 million and will replace aging infrastructure.
Reimbursement of Capital Expenditures for Sewer Project
00:31:40The City Council adopted Resolution CC-2021-7, stating the Stillwater Utilities Authority's intent to reimburse capital expenditures related to the sanitary sewer system improvements project. This allows the SUA to be reimbursed for costs incurred before the loan closes, such as easement acquisition.
Storm Sirens Bid Award and Budget Amendment
00:27:50The council approved awarding a bid to Goddard Enterprises for $493,639.09 for the purchase of new storm sirens and relocation of existing ones. A budget amendment of $45,000 from the capital fund was also approved to cover the cost of utility poles.
Electric Distribution Equipment Purchases
00:41:00The Stillwater Utilities Authority approved the purchase of three pieces of electric distribution equipment (an 18-foot flatbed trailer and two wire pulling units) at an estimated cost of $283,000. Funds are available in the electric rate stabilization fund.
Financial Matters
Sanitary Sewer Interceptor Project
Estimated cost for the replacement of the south sewer interceptor, north interceptor, Foxfire lift station, and an aerial crossing. Funding will be sought through a low-interest loan from the Oklahoma Water Resources Board.
Storm Sirens Purchase and Relocation
Cost for new storm sirens and relocation of existing ones, awarded to Goddard Enterprises. An additional $45,000 budget amendment was approved for utility poles.
Electric Distribution Equipment
Cost for replacing an 18-foot flatbed trailer and two wire pulling units for electric distribution. Funds are available in the electric rate stabilization fund.
Coming Up
Deadlines
- Waste management aims to collect all residential storm debris by the end of March.
Watch For
- Next City Council and SUA meetings are scheduled for next Monday night (not the third week of March due to spring break).
Announcements
- March is proclaimed "DeMolay Month" in Stillwater, recognizing the Stillwater chapter's centennial and its work in youth development.
- Storm debris collection crews are working to clear remaining debris, with approximately 95% of the city completed. Residents are advised to check the city's website for collection updates.
- The Stillwater Public Library is assisting residents 65 and older with COVID-19 vaccination appointment scheduling.
- The Utility Assistance Program is available for residents facing financial hardships with utility bills. Donations are accepted, and assistance can be requested by calling Utility and Billing Services.
- Residents are encouraged to sign up for "Be Informed Stillwater," the city's emergency alert system, for text, email, or voice message alerts.
- Stillwater Fire Department responded to multiple grass fires due to high winds; residents are urged to be careful with control burns, hot coals, and cutting/welding.
- Rain barrels are on sale for pickup through the City of Stillwater, offering an environmentally friendly way to save on water bills.
Agenda Summary
Proclamation of March as DeMolay Month
Proclamation recognizing the Stillwater chapter of DeMolay for its centennial anniversary and contributions to youth development.
Consent Docket
Approval of routine administrative items.
Public Comment
Opportunity for citizens to address the council.
Review of the Sanitary Sewer Interceptor and Miscellaneous Improvements Project
Presentation and discussion regarding the need for and scope of the sanitary sewer system improvements project, including replacement of aging infrastructure.
Approve a bid award and associated budget amendment for the purchase of new storm sirens and relocation of existing storm sirens to Goddard Enterprises
Approval of a bid for new storm sirens and relocation of existing ones, along with a budget amendment for utility poles.
Resolution CC-2021-6: Authorizing the filing of an application with the Oklahoma Water Resources Board for financial assistance through the Clean Water State Revolving Fund program to finance sanitary sewer system improvements
Resolution to apply for a low-interest loan to fund the sanitary sewer system improvements project.
Resolution CC-2021-7: Resolution stating Stillwater Utilities Authority's intent to reimburse capital expenditures
Resolution allowing the SUA to be reimbursed for project costs incurred before the loan closing.
Reports from Officers and Boards
Updates and announcements from city officials and board members.
Adjournment of City Council Meeting
Formal end of the City Council meeting.
Consent Docket (SUA)
Approval of routine administrative items for the Stillwater Utilities Authority.
Approved following electric distribution equipment purchases
Approval for the purchase of an 18-foot flatbed trailer and two wire pulling units for electric distribution.
Review of the sanitary sewer interceptor (SUA)
Brief review of the sanitary sewer interceptor project for the Stillwater Utilities Authority.
Resolution SUA 2021-2: Authorizing the filing of an application with the Oklahoma Water Resources Board for financial assistance through the Clean Water State Revolving Fund program to finance sanitary sewer system improvements
SUA resolution to apply for a low-interest loan to fund the sanitary sewer system improvements project.
Resolution SUA 2021-3: Resolution stating Stillwater Utilities Authority's intent to reimburse capital expenditures
SUA resolution allowing reimbursement for project costs incurred before the loan closing.
Reports from Officers and Boards (SUA)
Updates and announcements from SUA officials and board members.
Adjournment of Stillwater Utilities Authority Meeting
Formal end of the Stillwater Utilities Authority meeting.