March 9, 2021 City Council Meeting

Mayor William Joyce proclaimed March 8, 2021, as Elizabeth Weaver Appreciation Day in recognition of her efforts to craft and sell ornaments, using the proceeds to buy hundreds of drinks and snacks for Stillwater Medical Center staff during the pandemic.

The consent docket for the City Council meeting was approved with a 4-0 vote.

Staff recommended and the council approved several budget amendments for the general fund, including a reduction in payroll expenditure appropriations by $770,780 due to vacancies, a reduction in licenses and fees appropriations by $300,000, and a reduction in contingency appropriations by $257,750. These adjustments also led to a reduction in the transfer from the SUA to the general fund by $1,328,530.

An increase of $38,005 to the transfer out to the TIF #1 fund was approved to accommodate a sales tax rebate due to a developer in the Academy and Walmart Neighborhood Market area.

A reduction of $29,903 in expenditure appropriations for the Mary Main Street fund was approved due to the event not being held, allowing for reappropriation next year. A small increase of $327 in revenues was also approved to reflect a partial refund of liability insurance.

A bid was approved for Thrive Landscape and Irrigation in the amount of $42,973.88 for turf safety services for the Strickland Park playground, phase two. This contractor and material are consistent with phase one of the project.

A budget amendment reflecting a $200,000 e-media grant from the Oklahoma Department of Libraries and the Institute for Museum and Library Services was approved for the Stillwater Public Library to purchase e-books and e-audios.

The SUA approved budget amendments including a reduction in payroll expenditure appropriations by $390,666 due to vacancies, an offsetting reduction to transfers out from the SUA by $1,328,530, an increase in waste management fund revenue projections by $300,000, and a reduction in waste management fund contingency appropriations by $140,000.

SEDA approved budget amendments to increase development agreement expenditure appropriations by $38,005 in the TIF fund to accommodate a sales tax rebate and an offsetting increase for the transfer into the TIF fund.

General Fund Payroll Expenditure Appropriations

Reduction due to position vacancies.

General Fund Licenses and Fees Appropriations

Reduction due to partial year of potential American Airlines minimum revenue guarantee.

General Fund Contingency Appropriations

Reduction, leaving a balance of $250,000 for the fiscal year.

Transfer from SUA to General Fund

Reduction to comply with SUA transfer policy.

Transfer to TIF #1 Fund

Increase to accommodate sales tax rebate for developer.

Mary Main Street Fund Expenditure Appropriations

Reduction due to the event not being held.

Mary Main Street Fund Revenues

Increase reflecting partial refund of liability insurance.

SUA Payroll Expenditure Appropriations

Reduction due to position vacancies.

SUA Transfers Out

Reduction offsetting the reduction to transfers into the general fund.

Waste Management Fund Revenue Projections

Increase due to adoption of waste management rate changes.

Waste Management Fund Contingency Appropriations

Reduction as funds will not be used in FY21.

SEDA Development Agreement Expenditure Appropriations (TIF Fund)

Increase to accommodate sales tax rebate for developer.

Proclamations and Special Presentations

Recognition of Elizabeth Weaver for her philanthropic efforts in supporting Stillwater Medical Center staff during the COVID-19 pandemic, including a proclamation of Elizabeth Weaver Appreciation Day.

Consent Docket

Approval of routine administrative items.

Public Comment on Items Not Scheduled for Public Hearing

Opportunity for citizens to address the council on non-agenda items.

Quarterly Projects Update - Part Two: Water and Wastewater

Update on recently completed, in-construction, and in-design water and wastewater projects, including Hunter's Ridge water line, 32nd Avenue booster pump station, North Perkins Road water line relocation, 4th and Hester water and sewer line replacement, wastewater treatment plant digester lid replacement, wastewater treatment plant generator project, airport industrial access road water line relocation, Helm Avenue water line improvements, and water treatment plant residuals.

Budget Amendments

Approval of various budget adjustments for the general fund, TIF #1 fund, and Mary Main Street fund, including reductions in payroll and contingency appropriations, and adjustments to inter-fund transfers.

Approve a bid award for turf safety services for Strickland Park playground

Approval of a bid from Thrive Landscape and Irrigation for turf safety surface installation as part of phase two of the Strickland Park playground.

Approve a budget amendment reflecting a $200,000 e-media grant to the public library

Approval of a budget amendment to incorporate a $200,000 grant for the purchase of e-books and e-audios for the Stillwater Public Library.