Meeting Summary
The Stillwater City Council meeting included a recognition of firefighters for a heroic rescue. Key decisions involved approving a planned unit development for Habitat for Humanity and selecting a drainage improvement project for the Community Development Block Grant. The council also discussed the challenges and potential lifting of a utility disconnection moratorium.
Key Decisions & Votes
Consent Docket
07:00Four items on the consent docket were approved by a 5-0 vote.
Stillwater Habitat for Humanity PUD
17:00A planned unit development for Stillwater Habitat for Humanity, creating 14 single-family homes, was approved by a 5-0 vote, following a recommendation from the planning commission.
2021 Community Development Block Grant Project Selection
30:00The drainage improvement project along 12th Avenue between Duck and Duncan streets was selected for the 2021 Community Development Block Grant, with a 5-0 vote.
CDBG-CV Program Release of Funds
49:00The mayor was authorized to sign documents for the release of CDBG-CV funds for the Stillwater Resident COVID Impact Assistance Program, despite concerns about administrative hurdles, with a 5-0 vote.
Western Road Pavement Management
01:29:00Option two, a mill and overlay, was approved for Western Road as part of the FY21 pavement management program, with a 5-0 vote.
Stillwater Home Buyer Assistance Program Reallocation
01:37:00Reallocation of $20,882 from Path 2 (home repairs) to Path 1 and 3 (down payment and closing cost assistance) of the Stillwater Home Buyer Assistance Program was approved, with a 5-0 vote.
Police Department DUI Simulator Budget Amendment
01:44:00A budget amendment reflecting an increase in donated revenue of $13,743 for the purchase of a DUI simulator for the Police Department was approved, with a 5-0 vote.
Stillwater Public Library NEH Grant Application
01:47:00The Stillwater Public Library's application for a National Endowment for the Humanities American Rescue Plan grant for up to $200,000 was approved, with a 5-0 vote.
TIF Number 3 Budget Amendment
01:50:00A budget amendment allocating $300,000 from TIF Number 3 for payment of apportioned increment proceeds to affected taxing jurisdictions was approved, with a 5-0 vote.
Code Supplement Number 8 Resolution
01:57:00Resolution CC-2021-13, notifying the public of the compiling and publishing of Code Supplement Number 8, was adopted by a 5-0 vote.
Utility Disconnection Moratorium Reinstatement Resolution
01:58:00Resolution CC-2021-14, approving the reinstatement of cutoff notifications and resuming disconnections, was adopted by a 5-0 vote.
College Gardens Water and Sewer Project Amendment
02:07:00An amendment to the professional services agreement for the College Gardens Water and Sewer Project, adding water and sewer line relocations along 6th Avenue, was approved.
SUA Utility Disconnection Moratorium Reinstatement Resolution
02:12:00Resolution SUA 2021-6, approving the reinstatement of cutoff notifications and resuming disconnections for the Stillwater Utilities Authority, was approved.
Upcoming Community Events
Lake McMurtry Trail Run
300 participants ran the trails at Lake McMurtry.
Kids Scavenger Hunt
Self-led scavenger hunt at Lake McMurtry with bingo cards and discounts for adventure camp.
Spring Celebration
Event at Lake McMurtry with food trucks, live music, environmental groups, and local vendors.
Backpacking Clinic
First backpacking clinic at Lake McMurtry, including survival skills and camping.
Stand-Up Paddleboard Fit Class
First class of the summer at Lake McMurtry.
Adventure Camp
Five weeks of camp for ages 7-12 at Lake McMurtry, including a week for the deaf and hard of hearing community.
Boomer Blast Fireworks Show
Official planning for the fireworks show in 2021.
OSU Student Move Out Special
Free drop-off of furniture, appliances, and electronics at the Convenience Collection Center for OSU students with valid ID.
Financial Matters
2021-22 Operating Budget
Public comment received regarding the proposed operating budget for fiscal year 2021-22. No changes since the March 22nd study session.
2021 Community Development Block Grant
Awarded funds from the Department of Commerce for a drainage improvement project, requiring a one-to-one match, totaling $456,000.
CDBG-CV Grant
Grant to fund Phase 2 of the Stillwater Resident COVID Impact Assistance Program, with concerns about administrative requirements and the risk of having to pay back unspent funds.
Lake McMurtry Friends Revenue
Projected revenue for Lake McMurtry Friends for the current fiscal year, showing growth despite past challenges.
Stillwater Area Sports Association Capital Improvements
Total capital improvements invested by SASA since its origin in 2014.
Stillwater Area Sports Association Economic Impact
Estimated economic impact from three tournaments hosted by SASA, with $38,000 in sales tax.
Western Road Reconstruction
Estimated cost to reconstruct Western Road, with a design life of 30 years.
Stillwater Home Buyer Assistance Program Reallocation
Funds from Path 2 (home repairs) reallocated to Path 1 and 3 (down payment and closing cost assistance) due to underutilization.
Police Department DUI Simulator Donation
Increased donation revenue for the purchase of a DUI simulator and related equipment.
Stillwater Public Library NEH Grant
Grant application for technology upgrades and strategic planning.
TIF Number 3 Increment Proceeds
Budget amendment to facilitate payment of apportioned increment proceeds to affected taxing jurisdictions for 2019 and 2020 taxes.
Utility Disconnection Delinquent Accounts
Total delinquent utility accounts (30 days or more past due) as of April 27th, due to the moratorium on disconnections.
College Gardens Water and Sewer Project Amendment
Amendment for professional services for the College Gardens Water and Sewer Project, specifically for design of water and sewer line relocations along 6th Avenue.
Public Comments
Public comments were received regarding the proposed operating budget and the drainage improvement project. One resident spoke about severe flooding issues at their property, advocating for the drainage project.
Coming Up
Deadlines
- Budget adoption by May 17th
- RFP proposals for CDBG-CV due by May 14th
- CDBG application deadline moved up to June
Watch For
- Budget numbers and approval for the drainage improvement project
- Implementation of the CDBG-CV program and selection of an administrator
- Bid recommendations for turf and irrigation at Block 34
- Further discussions with developers for Block 34
- Details on the Fourth of July Boomer Blast fireworks show
Announcements
- Stillwater firefighters Sunny Stafford, Irving Altmerano, and the crews of Truck 3, Truck 1, Engine 1, Engine 2, and Battalion 1 were recognized for heroic efforts on October 27, 2020.
- The city is working on fixing the winding road at Lake McMurtry.
- Pets must be kept on a leash in Stillwater parks, except at the dog park.
- Do not feed the geese in city parks.
- Report problems or repairs needed in parks via stillwater.org.
- Help keep parks clean by disposing of trash properly.
- Register safe areas for disaster response at stillwater.org/shelter.
- The city is offering an OSU student move-out special throughout May for free disposal of furniture and appliances.
- The Library Board is looking to fill two vacancies; apply at stillwater.org/citizenboards.
- The Fourth of July Boomer Blast fireworks show is officially planned for 2021.
Agenda Summary
Item 4: Consent Docket
Approval of four items on the consent docket.
Item 5: Public Comment on items not scheduled for public hearings
No public comments were received for this item.
Item 7a: Public Comment on Proposed Operating Budget for FY2021-22
Receive public comment regarding the proposed operating budget for the City of Stillwater for fiscal year 2021-22. This was a second public hearing due to a scrivener's error in the previous notice.
Item 7b: Stillwater Habitat for Humanity Planned Unit Development
Receive public comment and approval request from Stillwater Habitat for Humanity for a planned unit development and associated map amendment to rezone property at 505 East 18th Avenue from light industrial to small lot single-family residential planned unit development.
Item 7c: Public Comment on Proposed 2021 Community Development Block Grant Projects and Project Selection
Receive public comment regarding citizen input on proposed 2021 Community Development Block Grant projects and approve the project selection.
Item 7d: Update on CDBG-CV Program and Release of Funds
Receive an update on the CDBG-CV program administration requirements and public comment regarding the CDBG release of funds for Phase 2 Stillwater Resident COVID Impact Assistance Program and authorize the Mayor to sign necessary documents.
Item 8a: Annual Report on Lake McMurtry Friends
Receive the annual report on the Lake McMurtry Friends from Jill Van Egman.
Item 8b: Annual Report from Stillwater Area Sports Association
Receive the annual report from the Stillwater Area Sports Association from Carolyn Walstad.
Item 8c: Approved Recommendation Alternative on Western Road
Approve recommendation alternative on Western Road as instructed by council at the last meeting.
Item 8d: Reallocation of Stillwater Home Buyer Assistance Program Funds
Approve reallocation of the Stillwater Home Buyer Assistance Program Path 2 (low to moderate income home repairs) funds to Path 1 and 3 (down payment and closing cost assistance).
Item 8e: Overview of Body Worn Cameras for Stillwater Police Department
Receive an overview of body worn cameras for the Stillwater Police Department.
Item 8f: Approved Budget Amendments for DUI Simulator
Approve budget amendments reflecting an increase in donation revenue for the DUI simulator.
Item 8g: Stillwater Public Library Application for NEH Grant
Approve Stillwater Public Library application for a National Endowment for the Humanities grant.
Item 8h: Approved Budget Amendment for TIF Number 3
Approve budget amendment allocating $300,000 from TIF Number 3 for payment of the apportioned increment proceeds for the affected taxing jurisdictions.
Item 8i: Update on Utility Disconnections
Receive an update on utility disconnections from Becky Taylor.
Item 9a: Resolution CC-2021-13
Resolution notifying the public of the compiling and publishing of the code supplement number eight to the code of the City of Stillwater, Oklahoma.
Item 9b: Resolution CC-2021-14
Resolution approving reinstatement of cutoff notifications and resuming disconnections.
Item 10: Reports from Officers and Boards
Updates from the City Manager, Vice Mayor, and Councilors.
Item 13: Executive Session
Executive session for confidential communication regarding the employment, appointment, promotion, demotion, disciplining, or resignation of Stillwater City Manager Norman McNichol and City Attorney John Dorman.