Meeting Summary
The Stillwater City Council held its May 17, 2021 meeting, where they approved several key items including the 2021-2025 Strategic Plan, the operating budget for fiscal year 2021-22, and bid awards for airport apron reconstruction and block 34 sod and irrigation. The meeting also included a discussion on the rescinded COVID-19 mask ordinance and a proclamation honoring Skyline Elementary's 50th anniversary.
Key Decisions & Votes
Consent Docket
06:03The consent docket, including minutes and easements, was approved with a 5-0 vote.
COVID-19 Mask Ordinance Rescission Discussion
06:50The Mayor discussed the rescission of the emergency order and mask ordinance due to improved local numbers and updated CDC guidance for vaccinated individuals. Council members shared personal perspectives on continued mask-wearing.
Benefits Administration Contracts
32:45Authorization was granted for the City Manager to sign contracts related to benefits administration for fiscal year 2021-22, with overall funding projected to remain flat.
Airport Apron Reconstruction Project Bid Award
34:40A bid award of $4.7 million to Contech for the center apron reconstruction project at the airport was approved. This project is 100% reimbursable through the CRSSA Act.
Block 34 Sod and Irrigation Project Bid Award
38:00A bid award of $46,500 to Thrive Landscape and Irrigation for the Block 34 sod and irrigation project was approved, with the project expected to be completed quickly.
2021-2025 Strategic Plan Adoption
40:00The updated 2021-2025 Strategic Plan for the City of Stillwater, including a new mission, vision, and key performance indicators (KPIs), was adopted.
Operating Budget for FY 2021-22 (City Council)
49:00Resolution 2021-15, adopting the operating budget for fiscal year 2021-22, was adopted without changes from the public hearing presentation.
Ordinance 3473 (Habitat for Humanity Rezone)
50:40Ordinance 3473, rezoning land for a Habitat for Humanity pocket neighborhood, was advanced to its second reading.
Library Board Appointments
57:30Catherine Ross and Donna Sinis were appointed to the Library Board, replacing outgoing members Robin Cornwell and Kathy Albright.
SUA Consent Docket
01:00:00The Stillwater Utilities Authority consent docket, including special meeting minutes from May 3rd, was approved.
SNC Automated Transfer Switches Sole Source Purchase (SUA)
01:01:00A sole source purchase agreement for SNC automated transfer switches from Oberlander and Associates for $59,308.50, with a 10% contingency, was approved to standardize equipment and increase reliability.
Operating Budget for FY 2021-22 (SUA)
01:04:00Resolution SUA 2021-7, adopting the operating budget for fiscal year 2021-22 for the Stillwater Utilities Authority, was adopted.
SEDA Consent Docket
01:05:00The Stillwater Economic Development Authority consent docket, including meeting minutes from April 19th, was approved.
Operating Budget for FY 2021-22 (SEDA)
01:17:00Resolution SEDA-2021-1, adopting the operating budget for fiscal year 2021-22 for the Stillwater Economic Development Authority, was adopted.
SPWA Consent Docket
01:18:00The Stillwater Public Works Authority consent docket, including special meeting minutes from May 18th, 2020, was approved.
Operating Budget for FY 2021-22 (SPWA)
01:19:00Resolution SPWA-2021-1, adopting the operating budget for fiscal year 2021-22 for the Stillwater Public Works Authority, was adopted.
Upcoming Community Events
Skyline Elementary's 50th and 51st Elementary Day
Proclaimed by Mayor Joyce, honoring Skyline Elementary's 50th anniversary (delayed from 2020 due to COVID-19).
Splash Pads Opening
Boomer Lake and Southern Woods splash pads will open from 10 AM to 8 PM daily.
Municipal Pool Opening
The municipal pool in Couch Park will open at 1 PM.
Downtown Garbage Gather
Volunteers to meet at 8 AM in Chris Salmon Plaza (9th and Main) for a downtown cleanup. Organized by the Downtown Stillwater Association and Active Citizens.
Crazy Days
Planning is underway to bring back Crazy Days with special events each night, including a community picnic, an art and wine walk, and a block party concert.
Financial Matters
Benefits Administration Contracts
Overall funding for benefits administration is projected to remain flat for fiscal year 2021-22.
Airport Apron Reconstruction Project
Bid awarded to Contech for the center apron reconstruction, 100% reimbursable by the CRSSA Act.
Block 34 Sod and Irrigation Project
Bid awarded to Thrive Landscape and Irrigation for sod and irrigation at Block 34.
SNC Automated Transfer Switches
Sole source purchase approved for automated transfer switches for City Hall, with authorized expenditures up to $65,240 (including 10% contingency).
Operating Budget for FY 2021-22 (City Council)
The operating budget for fiscal year 2021-22 was adopted.
Operating Budget for FY 2021-22 (SUA)
The operating budget for fiscal year 2021-22 for the Stillwater Utilities Authority was adopted.
Operating Budget for FY 2021-22 (SEDA)
The operating budget for fiscal year 2021-22 for the Stillwater Economic Development Authority was adopted.
Operating Budget for FY 2021-22 (SPWA)
The operating budget for fiscal year 2021-22 for the Stillwater Public Works Authority was adopted.
Coming Up
Tabled
- Grand River Dam Authority report (rescheduled)
Deadlines
- Validated parking tickets must be received by the court clerk's office within 48 hours.
Watch For
- Second reading of Ordinance 3473 (Habitat for Humanity rezone)
- Future mural projects in Stillwater (e.g., back of the post office)
- Further development of the Prairie Arts Center's printmaking and jewelry open studio times and high school project-based program.
Announcements
- The City of Stillwater's mask ordinance ended on Friday, May 14th, due to improved local conditions and updated CDC recommendations.
- Paula Dennison is leaving her position as Assistant City Manager to become the City Manager of Gretna, Nebraska, after 17 years of service.
- City Hall will be closed for Memorial Day on Monday, May 31st.
- Trash and recycling collection will continue as usual on all holidays, but yard waste will not be collected on Memorial Day.
- The Convenience Collection Center will be closed for city-observed holidays.
- The Stillwater Regional Airport team was recognized for their ongoing improvements and future projects.
- The Chamber of Commerce is seeing increased RFP activity and business retention/expansion visits, but faces challenges with construction costs, material costs, labor shortages, and finding existing space for projects.
- The Chamber of Commerce will be opening its front doors and allowing committees to meet in its facility starting June 1st.
Agenda Summary
Consent Docket
Approval of minutes and easements.
Proclamation: Skyline Elementary's 50th Anniversary
Reading of a proclamation honoring Skyline Elementary's 50th and 51st Elementary Day.
Public Comment on Items Not Scheduled for Public Hearing
Opportunity for public comment on non-agenda items.
Discussion on COVID-19 Response Status
Discussion regarding the rescission of the emergency order and mask ordinance.
Prairie Arts Center Annual Report
Presentation of the Prairie Arts Center's annual report, highlighting activities and achievements during the past year.
Approve Authorizations for City Manager to Sign Contracts Related to Benefits Administration for FY 2021-22
Authorization for the City Manager to sign contracts for employee benefits.
Approve a Bid Award to Contech for the Apron Reconstruction Project
Awarding a bid for the airport's center apron reconstruction project.
Approve a Bid Award to Thrive Landscape and Irrigation for the Block 34 Sod and Irrigation Project
Awarding a bid for sod and irrigation installation at Block 34.
Approve Adoption of a 2021-2025 Strategic Plan
Adoption of the city's updated strategic plan.
Resolution 2021-15: Adopting an Operating Budget for FY 2021-22
Adoption of the city's operating budget for the upcoming fiscal year.
Ordinance 3473: Rezoning Land at 505 East 18th Avenue
First reading of an ordinance to rezone land for a Habitat for Humanity project.
Reports from Officers and Boards
Updates and announcements from city officials and board members.
Appointments
Appointment of new members to the Library Board.
SUA Consent Docket
Approval of Stillwater Utilities Authority consent docket.
Report from Grand River Dam Authority
Quarterly report from the Grand River Dam Authority.
Approve a Sole Source Purchase Agreement from SNC Automated Transfer Switches from Oberlander and Associates
Approval of a sole source purchase for automated transfer switches for City Hall.
Resolution SUA 2021-7: Adopting an Operating Budget for FY 2021-22
Adoption of the Stillwater Utilities Authority's operating budget.
SEDA Consent Docket
Approval of Stillwater Economic Development Authority consent docket.
Chamber of Commerce Quarterly Economic Development Report
Report on economic development activities from the Chamber of Commerce.
Resolution SEDA-2021-1: Adopting an Operating Budget for FY 2021-22
Adoption of the Stillwater Economic Development Authority's operating budget.
SPWA Consent Docket
Approval of Stillwater Public Works Authority consent docket.
Resolution SPWA-2021-1: Adopting an Operating Budget for FY 2021-22
Adoption of the Stillwater Public Works Authority's operating budget.