June 9, 2021 City Council Meeting

A proclamation was read and adopted to celebrate Juneteenth Independence Day on June 19, 2021, in Stillwater, recognizing its historical significance and the contributions of African Americans.

The City of Stillwater received an award from the Oklahoma Asphalt Association for an outstanding overlay project on Western Avenue, highlighting the quality of work by the transportation team and contractors.

The consent docket, excluding item G, was approved. Item G, a budget revision for library hours extension using CARES Act funding, was later approved separately.

A request to rezone property at 102 East Tyler Avenue from RTM (Residential Two-Family and Multi-Family) to RSS (Small Lot Single-Family Residential) was approved to allow for a new single-family structure.

Resolution 2021-16 was adopted, declaring the property at 723 West High Point Drive as dilapidated and abandoned, ordering its demolition within 90 days, with the city authorized to act if the owner fails to comply.

Resolution 2021-17, concerning the dilapidated property at 3314 East 4th Avenue, was tabled until the July 12th meeting to allow the owner more time to demonstrate significant progress on renovations.

A budget amendment reflecting a $785 donation from Mexico Joe's to the Strickland Park project was approved.

A contract not to exceed $185,000 was awarded to CLS and Associates for a master park and community resources plan, emphasizing community engagement and implementation.

A bid of $81,782 was awarded to Performance Surfaces for the installation of resilient athletic flooring in the Armory Gymnasium, funded by a grant from the Brown Foundation.

A bid of $169,795 was awarded to All Wine Roofing for the replacement of the West Wing Community Center roof, addressing water damage and structural issues.

The final Community Development Block Grant (CDBG) 2021 allocation of $228,333 for the 12th Avenue stormwater drainage project was accepted, along with approval for matching funds.

Resolution 2021-18 was adopted, nominating Melissa Reems as a candidate to fill an open position on the Board of Trustees of the Oklahoma Municipal Retirement Fund for a five-year term.

Resolution 2021-19 was adopted, committing the city's leverage for the Oklahoma Department of Commerce Community Development Block Grant Small Cities Program.

Resolution 2021-20 was adopted, establishing the FY 2022 Stillwater Regional Airport rates and charges schedule, with a separate declaration for the CPI increase to be addressed.

Resolution 2021-21 was adopted, approving indebtedness not to exceed $6 million for the Stillwater Economic Development Authority (SEDA) for the Boomer Lake Power Station project, with a loan from the Stillwater Utilities Authority (SUA).

Resolution 2021-22 was adopted, prohibiting the flying of unmanned aircraft systems (drones) during the Boomer Blast celebration on July 4, 2021, from 4 PM to 12 AM.

Ordinance 3473 was adopted on its second reading, rezoning land at 505 East 18th Avenue from Light Industrial to Small Lot Single-Family Residential Planned Unit Development for a Habitat for Humanity neighborhood.

A bid was awarded to Lambert Construction for $279,900 for the electric distribution and engineering office expansion project, with authorized expenditures up to $321,885.

A sole source expenditure request was approved for up to $100,000 for services and $200,000 for parts from Wartsila for the Stillwater Energy Center's engine generators.

Retaining Corollo Engineers and Burns & McDonnell was approved for project definition services for improvements to the water treatment plant and raw water delivery system, not to exceed $1 million.

Resolution SUA 2021-8 was adopted, authorizing a $6 million loan to SEDA and a $250,000 advance to Lakeview Landing LLC for pre-development costs, aligning with city council authorizations.

Resolution CEDA-2021-2 was adopted, authorizing SEDA to borrow $6 million from SUA, issue tax apportionment obligations, and advance $250,000 to Lakeview Landing LLC for pre-development costs.

The resignation of City Attorney John Dorman was accepted, and Kimberly Carnley was appointed as interim City Attorney, effective June 30, 2021.

Budget Revision for Library Hours

Allocation from contingency fund for CARES Act funding to extend library hours twice a week for unvaccinated individuals.

Mexico Joe's Donation to Strickland Park

Donation from Mexico Joe's 34th anniversary fundraising activities for the Strickland Park playground project.

Community Resources Master Plan Contract

Contract awarded to CLS and Associates for a master park and community resources plan.

Armory Gymnasium Athletic Flooring Installation

Bid awarded to Performance Surfaces, funded by a grant from the Brown Foundation, with corresponding budget amendments.

West Wing Community Center Roof Replacement

Bid awarded to All Wine Roofing for the replacement of the West Wing Community Center roof.

CDBG 2021 Allocation for Stormwater Project

Acceptance of grant allocation for the 12th Avenue stormwater improvement project, with a city match of $240,131 from the transportation fund.

Stillwater Regional Airport Rates and Charges

Establishment of FY 2022 rates and charges, with a 4.16% CPI increase for applicable leases.

Boomer Lake Power Station Financing

Loan from Stillwater Utilities Authority (SUA) to Stillwater Economic Development Authority (SEDA) for the Boomer Lake Power Station project, with terms of 1.75% interest over 20 years.

Electric Distribution and Engineering Office Expansion

Bid awarded to Lambert Construction, with authorized expenditures up to $321,885, funded from the rate stabilization fund.

Wartsila Engine Generators Sole Source Purchase

Sole source approval for services (up to $100,000) and parts (up to $200,000) from Wartsila for the Stillwater Energy Center, funded from the electric rate stabilization fund.

Water Treatment Plant and Raw Water Delivery System Project Definition

Retaining Corollo Engineers and Burns & McDonnell for project definition services, funded from the water fund with anticipation of federal reimbursement.

Proclamation: Juneteenth Celebration

Reading and adoption of a proclamation celebrating Juneteenth Independence Day.

Award Presentation: Oklahoma Asphalt Association

Presentation of an award to the City of Stillwater for an outstanding asphalt overlay project.

Consent Docket

Approval of various contract renewals and routine administrative items.

Item G from Consent Docket: Library Budget Revision

Budget revision for an allocation from the contingency fund for CARES Act funding to extend library hours.

Public Comment on Items Not Scheduled for Public Hearing

Opportunity for citizens to comment on non-agenda items.

7A: Public Hearing - Rezoning 102 East Tyler Avenue

Receive public comment and consider a request for a map amendment to rezone property from RTM to RSS.

7B: Public Hearing - Dilapidated Property at 723 West High Point Drive

Receive public comment and consider declaring the property as dilapidated and abandoned, ordering its demolition.

7C: Public Hearing - Dilapidated Property at 3314 East 4th Avenue

Receive public comment and consider declaring the property as dilapidated and abandoned, ordering its demolition.

8A: Henderson Golf Annual Report

Presentation of the annual report by Michael Henderson, owner of Henderson Golf Management.

8B: Approve Budget Amendment for Mexico Joe's Donation

Approve a budget amendment reflecting a $785 donation from Mexico Joe's to the Strickland Park project.

8C: Approve Contract for Community Resources Master Plan

Approve awarding a contract to CLS and Associates for a master park and community resources plan.

8D: Approve Bid for Armory Gymnasium Athletic Flooring

Approve awarding a bid to Performance Surfaces for the installation of athletic flooring in the Armory Gymnasium.

8E: Approve Bid for West Wing Community Center Roof Replacement

Approve awarding a bid to All Wine Roofing for the replacement of the West Wing Community Center roof.

8F: Accept CDBG 2021 Allocation for Stormwater Drainage Project

Accept the final Community Development Block Grant 2021 allocation for the 12th Avenue stormwater drainage project.

9A: Resolution 2021-16 (723 West High Point Drive)

Resolution declaring the structure at 723 West High Point Drive dilapidated and abandoned, ordering its demolition.

9B: Resolution 2021-17 (3314 East 4th Avenue)

Resolution declaring the structure at 3314 East 4th Avenue dilapidated and abandoned, ordering its demolition.

9C: Resolution 2021-18 (OMRF Nomination)

Resolution nominating Melissa Reems to the Oklahoma Municipal Retirement Fund Board of Trustees.

9D: Resolution 2021-19 (CDBG Leverage Commitment)

Resolution regarding the commitment of leverage for the Oklahoma Department of Commerce Community Development Block Grant.

9E: Resolution 2021-20 (Stillwater Regional Airport Rates)

Resolution establishing the Stillwater Regional Airport rates and charges schedule.

9F: Resolution 2021-21 (SEDA Indebtedness)

Resolution approving indebtedness of the Stillwater Economic Development Authority for the Boomer Lake Power Station.

9G: Resolution 2021-22 (Drone Prohibition at Boomer Blast)

Resolution prohibiting the flying of unmanned aircraft systems during certain public events on July 4th, 2021.

10: Ordinance 3473 (Rezoning 505 East 18th Avenue)

Second reading of an ordinance rezoning land for a Habitat for Humanity neighborhood.

11: Reports from Officers and Boards

Various reports and announcements from city officials.

12: Appointment for Western Payne County Ambulance Authority

Appointment of Elaine Ackerson to a new term on the Western Payne County Ambulance Authority.

SUA Consent Docket

Approval of budget amendments and contract renewals for the Stillwater Utilities Authority.

SUA 5A: Approve Bid Award for Electric Distribution and Engineering Office Expansion

Approve a bid award for the electric distribution and engineering office expansion project and associated budget amendments.

SUA 5B: Approve Sole Source Expenditure for Wartsila Engine Generators

Approve a sole source expenditure request for services and parts for the Wartsila engine generators at the Stillwater Energy Center.

SUA 5C: Approve Retaining Engineers for Water Treatment Plant Improvements

Approve retaining Corollo Engineers and Burns & McDonnell for project definition services for improvements to the water treatment plant and raw water delivery system.

SUA 6A: Resolution SUA 2021-8 (Loan to SEDA)

Resolution authorizing a loan to the Stillwater Economic Development Authority and an advance to Lakeview Landing LLC.

SEDA Consent Docket

Approval of meeting minutes and service contracts for the Stillwater Economic Development Authority.

SEDA Resolution CEDA-2021-2 (Borrowing from SUA)

Resolution authorizing the borrowing of funds from the Stillwater Utilities Authority and other related financial matters.

Executive Session

Discussion on economic development matters and confidential communication regarding the employment of the city attorney.

Motion Regarding City Attorney

Motion to accept the resignation of City Attorney John Dorman and appoint Kimberly Carnley as interim City Attorney.