June 22, 2021 City Council Meeting

Approved the city's casualty insurance program, which includes public officials, employers, law enforcement, and general liability. The program saw a slight decrease in cost and expanded coverage to all city assets.

Approved a budget amendment reflecting the receipt and appropriation of $277,777 in FAA grant funds for the Stillwater Regional Airport Master Plan update, a two-year project with a total contract amount of $619,593.

Approved the transfer of Lots 7, 8, and 9 in Block 5 of Duncan's Addition to the Stillwater Housing Authority, authorizing the mayor to sign transfer documents for the vacant property.

Approved the bid award for pavement markings to Action Safety Supply for $289,970.75, including an additive alternate, and authorized expenditures not to exceed $333,466.36.

Approved the Stillwater Public Library's request to apply for an Institute for Museum and Library Services American Rescue Plan Act grant for up to $50,000, with a cash match supplemented by fiscal year 21 budget surpluses.

Approved adding Juneteenth to the City of Stillwater's holiday schedule, recognizing it as the 11th nationally recognized holiday, with an estimated cost of $120,000 to the city.

Adopted Resolution CC 2021-12, certifying a public hearing on April 21, 2021, for potential environmental impacts of the Stillwater Utilities Authority's proposed South Sewer Interceptor Replacement Project.

Approved the purchase of FY22 Stillwater Energy Center insurance coverage for $253,568 and the SUA portion of the master property program for $44,701.94, resulting in a $50,000 cost savings year over year.

Approved partnering with OSU New Product Development Center to apply for OCAST funding for a downdraft gasifier laboratory prototype and approved a budget amendment allocating $200,000 for a cash match in FY2022.

Authorized an increase in the expenditure limit for the purchase of wholesale power from Grand River Dam Authority not to exceed $24,700,000 for FY21, an increase of $700,000 due to higher-than-projected sales.

Approved the bid recommendation for mass deployment of electric smart meters and water meter radios to Tecline Inc. for $6,487,069.44, authorizing expenditures up to $7,135,775.

Directed staff to work with legal to prepare necessary documents for formal approval of an Advanced Metering Infrastructure opt-out policy for electric meters, considering costs and processes for customers.

Adopted Resolution SUA 2021-5, certifying a public hearing on April 21, 2021, for potential environmental impacts of the Stillwater Utilities Authority's projected South Sewer Interceptor Replacement Project.

Approved the Downtown TIF Implementation Policy Committee's recommendations for the Campus Corner Creamery LLC project, authorizing staff to move the project forward and present a redevelopment agreement at the next CEDA meeting.

Approved the Downtown TIF Implementation Policy Committee's recommendations for the Lily's Lavender LLC project, authorizing staff to move the project forward and present a redevelopment agreement at the next CEDA meeting.

City's Casualty Insurance Program

Overall spend for the city's casualty insurance program saw a fraction of a percent decrease, with expanded coverage for all city assets.

Stillwater Regional Airport Master Plan Update Grant

FAA grant funds received for the airport master plan update, part of a total $619,593 contract.

Pavement Markings Project

Bid awarded to Action Safety Supply for pavement markings, with total authorized expenditures not to exceed $333,466.36 including contingency.

IMLS American Rescue Plan Act Grant

Stillwater Public Library seeking a grant for up to $50,000, with a cash match supplemented by FY21 budget surpluses.

Juneteenth Holiday Cost

Estimated total cost to the city for adding Juneteenth as a national holiday, including non-union and union employee costs.

Stillwater Energy Center Insurance Coverage

Purchase of FY22 insurance coverage for the Stillwater Energy Center, resulting in a $50,000 cost savings year over year.

SUA Master Property Program

SUA portion of the master property program insurance.

Downdraft Gasifier Laboratory Prototype Cash Match

Budget amendment allocating $200,000 for a cash match to partner with OSU for OCAST funding.

Wholesale Power Purchase from GRDA

Increased expenditure limit for wholesale power purchase for FY21 due to higher-than-projected sales.

Electric Smart Meters and Water Meter Radios Deployment

Bid awarded to Tecline Inc. for mass deployment, with authorized expenditures up to $7,135,775 including contingency.

Downtown TIF #3 Total Receipts (2019-2020)

Total receipts into TIF #3 from 2019 and 2020 property taxes.

Downtown TIF #3 Distributions to Taxing Jurisdictions

Distributions made to Payne County, Payne County Health, Stillwater Public Schools, and Meridian Technology Center from TIF #3.

Downtown TIF #3 Retained Funds

Funds retained by TIF #3 after distributions.

Everyman Project Commitment (TIF #3)

Committed funds from TIF #3 for the Everyman Project.

Stillwater Public Schools Facilities Funding (TIF #3)

Committed funds from TIF #3 for public school facilities funding, anticipated for a bond election in 2023/2024.

Campus Corner Creamery LLC TIF Financing

Requested upfront TIF financing for the Campus Corner Creamery LLC project, representing 15.2% of the total project cost.

Lily's Lavender LLC TIF Aid

Requested TIF aid for the Lily's Lavender LLC project, representing 18% of the hard construction costs.

Lakeview Landing LLC Development Financing (TIF #4)

Committed upfront development financing for the Lakeview Landing LLC project.

Lakeview Landing LLC Utility Relocation

Estimated cost for utility relocation work for the Lakeview Landing LLC project.

7a

Approve City of Stillwater property, casualty, and public officials insurance in amounts not to exceed those listed on the agenda.

7b

Approve budget amendments reflecting a receipt and appropriation of FAA grant funds of $277,777 to complete the Stillwater Regional Airport Master Plan update.

7c

Approve transfer of Lots 7, 8, and 9 in Block 5 of Duncan's Addition to the Stillwater Housing Authority and authorize the mayor to sign the transfer documents.

7d

Approve bid awards for pavement markings to Action Safety Supply in an amount of $289,970.75 including the ad alternate and authorized expenditures not to exceed $333,466.36.

7e

Approve Stillwater Public Library request to apply for an Institute for Museum and Library Services American Rescue Plan Act grant for up to $50,000.

7f

In accordance with congressional action, consider adding Juneteenth to the City of Stillwater holiday schedule.

8a

Resolution number CC 2021-12, a resolution certifying that a public hearing was conducted on April 21st, 2021, for the purpose of discussing potential environmental impacts of the Stillwater Utilities Authority proposed South Sewer Interceptor Replacement Project.

9a

Ordinance number 3474, an ordinance rezoning property addressed as 102 East Tyler Avenue from RTM to and multi-family residential district to RSS single-family residential district.

5a (SUA)

Approve the purchase of FY22 City of Stillwater Energy Center insurance coverage in amount of $253,568 and SUA portion of master property program in the amount of $44,701.94.

5b (SUA)

Approve partnering with OSU New Product Development Center to apply for OCAST funding of a downdraft gasifier laboratory prototype and approved budget amendment allocating a $200,000 for a cash match in FY2022.

5c (SUA)

Authorize an increase in the expenditure limit for the purchase of a wholesaler power from Grand River Dam Authority not to exceed $24,700,000 for FY21.

5d (SUA)

Approval bid recommendation for mass deployment of electric smart meters and water meter radios to Tecline Inc. in the amount of $6,487,069.44, authorized expenditures up to $7,135,775 base amount plus 10% contingency and authorized general manager to sign the contract documents.

5e (SUA)

Consider staff recommendation to develop an advanced metering infrastructure opt-out policy for adoption by the Stillwater Utilities Authority.

6a (SUA)

Resolution number SUA 2021-5, a resolution certifying that a public hearing was conducted on April 21st, 2021, for the purpose of discussing potential environmental impacts of the Stillwater Utilities Authority projected South Sewer Interceptor Replacement Project.

5a (CEDA)

Consider Downtown TIF Implementation Policy Committee's recommendations for the Campus Corner Creamery LLC project and authorized staff to move the project forward and present a redevelopment agreement to the trustees at the next CEDA meeting.

5b (CEDA)

Consider Downtown TIF Implementation Policy Committee's recommendation for the Lily's Lavender LLC project and authorized staff to move the project forward and present a redevelopment agreement to the trustees at the next CEDA meeting.