Meeting Summary
The Stillwater City Council approved several key items, including the consent docket, two map amendments for rezoning properties, and multiple budget appropriations and bid recommendations for infrastructure projects. The meeting also featured a recognition of the finance department for their 39th consecutive award for financial reporting excellence. Updates were provided on dilapidated properties and upcoming financial policy developments.
Key Decisions & Votes
Consent Docket Approval
03:22:00The consent docket, containing several routine items, was approved by a vote of three to zero.
Map Amendment: 501 East 14th Avenue Rezoning
09:00:00A request to rezone the property at 501 East 14th Avenue from office to RT-2 family residential was approved, aligning with the Planning Commission's recommendation.
Map Amendment: 2805 East 6th Avenue Rezoning
25:00:00A request to rezone the property at 2805 East 6th Avenue from commercial general (CG) to light industrial (IL) was approved, following the Planning Commission's recommendation. This rezoning will allow for a commercial grow and processing medical marijuana business.
Carryforward of Budget Appropriations (FY21 to FY22)
29:30:00The council approved the carryforward of approximately $34 million in budget appropriations from fiscal year 2021 to fiscal year 2022 to ensure the continuation of incomplete projects and the receipt of outstanding revenues.
FEMA Grant Allocation for Stormwater Master Drainage Plan
33:40:00A grant allocation of $368,242.50 from FEMA for the stormwater master drainage plan capital project was accepted, along with the approval of associated budget amendments.
Bid Recommendation: HVAC Maintenance Agreement
36:40:00A bid recommendation in the amount of $57,600 with B&L Heating and Air Conditioning for maintenance of HVAC systems in municipal and police department buildings was approved.
Bid Recommendation: Mill and Overlay Projects (Duck Street, Husband Street, etc.)
45:00:00A bid recommendation to Haskell Lemon Construction Co. for $1,095,523 for mill and overlay projects on Duck Street, Husband Street, Brook Avenue, and a taxi lane at the airport was approved.
Bid Recommendation: Resurfacing Projects (McElroy Road, Western, 18th Street)
50:00:00A bid recommendation to TJ Campbell for $1,115,075.75 for resurfacing projects on McElroy Road, Western, and 18th Street was approved.
Ordinance 3474: Rezoning 102 East Tyler Avenue
50:40:00Ordinance 3474, rezoning the property at 102 East Tyler Avenue from RTM-2 (multi-family residential) to RSS (single-family residential), was adopted on its second reading.
Appointment of Special Counsel for TIF Projects
01:06:00The Center for Economic Development Law was appointed as special counsel for tax increment financing projects and matters, working independently of the city attorney's office.
Financial Matters
Certificate of Achievement for Excellence in Financial Reporting
The Government Finance Officers Association of the United States and Canada awarded the Certificate of Achievement for Excellence in Financial Reporting to the City of Stillwater for its comprehensive annual financial report for the fiscal year ended June 30, 2020. This is the 39th consecutive year Stillwater has received this award.
Budget Appropriation Carryforward (FY21 to FY22)
Approval to carry forward remaining budget balances from incomplete projects and unreceived revenues from FY21 to FY22.
FEMA Grant for Stormwater Master Drainage Plan
Acceptance of a FEMA grant for pre-disaster mitigation planning for the East Boomer Creek drainage basin.
HVAC Maintenance Agreement
Bid awarded to B&L Heating and Air Conditioning for maintenance, service, and repair of HVAC systems in municipal and police department buildings.
Mill and Overlay Projects (Duck Street, Husband Street, etc.)
Bid awarded to Haskell Lemon Construction Co. for various mill and overlay projects, including Duck Street, Husband Street, Brook Avenue, and an airport taxi lane.
Resurfacing Projects (McElroy Road, Western, 18th Street)
Bid awarded to TJ Campbell for resurfacing projects on McElroy Road, Western, and 18th Street.
Coming Up
Watch For
- Additional rezoning requests for light industrial in the East 6th Avenue area (next week's meeting)
- Redevelopment agreements for Lily's Lavender LLC (Grayish Goods) and Campus Corner Creamery LLC (Marble Slab Creamery) (next meeting on the 19th)
- Development of a city-wide reserve plan, intra-fund loan policy, SUA transfer policy review, and city-wide economic development policy (over the next few months, likely with FY23 budget cycle)
Announcements
- Recognition of the Stillwater Finance Department for receiving the Certificate of Achievement for Excellence in Financial Reporting for the 39th consecutive year.
- Recognition of Kimberly Carnley as the new interim city attorney.
- Thanks to all employees who helped with the Boomer Blast fireworks show, noting the success due to alternative parking arrangements.
- The City of Stillwater is hiring for an animal welfare officer and other positions; visit stillwater.org/employment.
- Utility customers facing possible disconnects for non-payment are encouraged to contact the city at 405-742-8245 for payment plans or assistance.
- Information about the Stillwater Resident COVID Impact Assistance Program, available through Our Daily Bread, for utility and rent assistance.
Agenda Summary
Presentation and Recognition of Finance Department
Recognition of the Stillwater Finance Department for receiving the Certificate of Achievement for Excellence in Financial Reporting for the 39th consecutive year.
Consent Docket
Approval of routine administrative items.
Public Comment on Items Not Scheduled for Public Hearing
Opportunity for public to comment on non-agenda items.
Public Hearing: Map Amendment to Rezone 501 East 14th Avenue
Request to rezone property from office to RT-2 family residential.
Public Hearing: Map Amendment to Rezone 2805 East 6th Avenue
Request to rezone property from commercial general (CG) to light industrial (IL).
Update on Dilapidated Properties
Progress reports on properties at 3314 East 4th Avenue, 723 West High Point, and 502 & 506 South Lowry.
Approve Carryforward of Budget Appropriations (FY21 to FY22)
Approval to carry forward remaining budget balances from incomplete projects and unreceived revenues from FY21 to FY22.
Accept FEMA Grant Allocation for Stormwater Master Drainage Plan
Acceptance of a grant allocation of $368,242.50 from FEMA for the stormwater master drainage plan capital project and approval of associated budget amendments.
Approve Bid Recommendation for HVAC Maintenance Agreement
Approval of a bid recommendation in the amount of $57,600 with B&L Heating and Air Conditioning for HVAC maintenance in municipal and police department buildings.
Approve Bid Recommendation for Mill and Overlay Projects
Approval of a bid recommendation for the mill and overlay of Duck Street from 6th to Boomer, Husband Street from Elm to Hall of Fame, Brook Avenue, and an airport taxi lane.
Approve Bid Recommendation for Resurfacing Projects
Approval of a bid recommendation for the resurfacing of McElroy Road from Washington Street to Boomer, Western from 32nd to 19th, and 18th from Fern to Perkins.
Ordinance 3474: Rezoning 102 East Tyler Avenue (Second Read)
Second reading and adoption of an ordinance rezoning property from RTM-2 to RSS.
Reports from Officers and Boards
Announcements and updates from council members and staff.
Executive Session
Discussion regarding the employment, appointment, promotion, demotion, disciplining, or resignation of interim city attorney Kimberly Carnley.
Stillwater Utilities Authority Meeting - Consent Docket
Approval of routine administrative items for the SUA.
Stillwater Utilities Authority Meeting - Approve Carryforward of Budget Appropriations (FY21 to FY22)
Approval to carry forward remaining budget balances from incomplete projects and unreceived revenues from FY21 to FY22 for the SUA.
Stillwater Economic Development Authority Meeting - Consent Docket
Approval of routine administrative items for the SEDA.
Stillwater Economic Development Authority Meeting - Approve Carryforward of Budget Appropriations (FY21 to FY22)
Approval to carry forward remaining budget balances from incomplete projects and unreceived revenues from FY21 to FY22 for the SEDA.
Stillwater Economic Development Authority Meeting - Update on Upfront Financing for TIF Districts
Update on redevelopment projects for funding and plans to develop policies for intra-fund loans, reserve plans, SUA transfer policy, and city-wide economic development policy.
Stillwater Economic Development Authority Meeting - Appointment of Special Counsel for TIF Projects
Appointment of the Center for Economic Development Law as special counsel for tax increment financing projects and matters.