September 14, 2021 City Council Meeting

A proclamation was read and approved recognizing September 17-23, 2021, as Constitution Week, with representatives from the Daughters of the American Revolution present.

The consent docket was approved with the exception of item B, which was later discussed and approved separately.

A budget amendment was approved acknowledging a partnership between GRDA and the City of Stillwater for a backpack program for schools, with GRDA donating $11,000.

A request for a map amendment to rezone properties on West 8th Avenue and Southwestern Road from small lot single family to commercial shopping was postponed for one week to September 20th.

A request to rezone 522 North Perkins Road from commercial shopping to commercial general was approved, despite a planning commission recommendation for denial.

A specific use permit was approved for an RV park at 522 North Perkins Road, with discussions around traffic and the nature of the park's use.

A public hearing to determine if a structure at 3040 East Peachtree was dilapidated was tabled until October 18th to allow the owner time to work on rehabilitation and secure tribal assistance.

A public hearing regarding a dilapidated structure at 2508 West 8th Avenue was tabled until October 18th at the request of the owner's attorney.

A budget amendment was approved for $64,000 in grants for the Stillwater Public Library, including funds for a health literacy project and downloadable content.

A budget amendment was approved reflecting $5,403,389 in FAA grant funds for the reconstruction of the center portion of the apron at Stillwater Regional Airport.

A budget amendment was approved for $5,200 from Grand Lake Mental Health Agency for advanced training for the Stillwater Police Department's Crisis Intervention Team.

An agreement was approved allowing Vast Broadband (Blue Peak) to occupy the city's right-of-way to construct a fiber-to-the-home and business broadband network.

The transfer of three lots in Duncan's Addition to the Stillwater Housing Development Corporation was approved to facilitate a development project.

An additional $10,000 was approved from the STP W 22 Capital Projects Fund for the city's share of Oklahoma Natural Gas's cost to relocate utilities for the Perkins Road improvement project.

A resolution was adopted approving indebtedness of the Stillwater Economic Development Authority up to $1 million in tax apportionment obligations to fund development projects.

A resolution was adopted authorizing Stillwater Police Department officers to serve as law enforcement officers for the Noble County Sheriff's Office, continuing a partnership.

A resolution was adopted establishing a temporary production cost adjustment (PCA) for electric sales to recover 50% of Stillwater's winter storm energy costs over 36 months.

Ordinance 3481, amending the land development code regarding major subdivisions and preliminary plat requirements, was advanced to its second reading.

Stephen Hallgren and Charles Snyder were appointed to two open seats on the Planning Commission, and Mr. Shanahan was reappointed for another term.

The consent docket for the Stillwater Economic Development Authority (CETA) was approved.

A redevelopment agreement between CETA and Progressive Development Corp LLC was approved for the repurposing of a building at 917 South Husband Street into a brewery and beer garden.

A budget amendment was approved to carry forward $350,000 for the Everyman LLC redevelopment agreement, correcting a previous oversight.

A budget amendment was approved transferring $650,000 from the Stillwater Utilities Authority (SUA) to CETA for economic development tax apportionment obligations.

A resolution was adopted authorizing CETA to borrow up to $1 million from the SUA for economic development projects.

The consent docket for the Stillwater Utilities Authority (SUA) was approved.

A bid award to Sierra Container Group for the purchase of new residential poly carts was approved, authorizing expenditures up to $120,000.

A budget amendment was approved reflecting $49,110 in grant funds from ODEQ for the purchase of 10 Big Belly trash receptacles for downtown.

A bid award to Danny Wick Excavating for the airport industrial access road water line relocation and Elm Street water line abandonment projects was approved for $310,110.

A bid award to Gadey's Sales Company for the purchase of traffic signal uninterruptible power supply (UPS) systems was approved for $96,820.

A memorandum from GRDA outlining the winter storm cost recovery method was approved, allowing SUA to pay its $7.1 million share over 12 monthly payments.

A budget amendment was approved appropriating expenditures from the electric rate stabilization fund and SUA funds for payment to GRDA for winter storm energy costs.

A budget amendment was approved transferring $650,000 to the Stillwater Economic Development Authority (CETA).

A resolution was adopted authorizing a loan from the SUA to CETA in an aggregate amount not to exceed $1 million.

A resolution was adopted establishing a rate adjustment for electric sales and creating a temporary production cost adjustment for winter storm recovery.

Stillwater Public Library Grants

Budget amendment reflecting receipt and appropriation of funds for a healthy literacy project ($9,000) and downloadable content ($55,000).

FAA Grant for Airport Apron Reconstruction

Budget amendment reflecting receipt and appropriation of FAA grant funds for the center portion of the apron at Stillwater Regional Airport, funded at 100% due to the American Rescue Plan Act.

Stillwater Police Department Donation

Budget amendment reflecting receipt and appropriation of donations from Grand Lake Mental Health Agency for Crisis Intervention Team training.

Perkins Road Improvement Project (ONG Relocation)

Additional funds approved for the city's share of Oklahoma Natural Gas's utility relocation costs.

Stillwater Economic Development Authority Indebtedness

Resolution approving indebtedness for upfront funding of development projects within TIF number three, acting as a line of credit from SUA reserves.

CETA Redevelopment Agreement (917 South Husband Street)

City will advance funds for project redevelopment costs, to be paid back over 15 years at 1.75% interest. Also, up to $32,500 for public infrastructure and up to $10,000 of sales tax applied against principal.

CETA Budget Amendment (Everyman Project)

Budget amendment to carry forward funds for the Everyman LLC redevelopment agreement.

CETA Budget Amendment (SUA Transfer)

Budget amendment transferring funds from the Stillwater Utilities Authority to CETA for economic development tax apportionment obligations.

Residential Poly Carts Purchase

Bid award to Sierra Container Group for the purchase of new residential poly carts.

Big Belly Trash Receptacles Grant

Budget amendment reflecting grant funds from ODEQ for the purchase of 10 Big Belly trash receptacles.

Water Line Relocation and Abandonment Project

Bid award to Danny Wick Excavating for the airport industrial access road water line relocation and Elm Street water line abandonment.

Traffic Signal UPS Systems Purchase

Bid award to Gadey's Sales Company for the purchase of traffic signal uninterruptible power supply (UPS) systems.

GRDA Winter Storm Cost Recovery

Approval of GRDA memorandum for winter storm cost recovery, with SUA paying its proportionate share over 12 monthly payments. 50% of the cost will be recovered from electric customers via a temporary PCA.

SUA Budget Amendment for Winter Storm Energy Costs

Budget amendment appropriating expenditures from the electric rate stabilization fund and SUA funds for payment to GRDA for winter storm energy costs.

SUA Budget Amendment for Transfer to CETA

Budget amendment transferring funds to the Stillwater Economic Development Authority.

Proclamation in recognition of Constitution Week

Reading and approval of a proclamation recognizing September 17-23, 2021, as Constitution Week.

Consent Docket

Approval of routine administrative items.

Public Comment on items not scheduled for public hearing

Opportunity for citizens to speak on topics not part of public hearings.

Item B from Consent Docket (GRDA Partnership)

Discussion and approval of a budget amendment related to a GRDA partnership for a school backpack program.

7a: Map Amendment to rezone properties at 2302 and 2324 West 8th Avenue and 802 Southwestern Road

Request to rezone properties from small lot single family to commercial shopping zoning.

7b: Map Amendment to rezone 522 North Perkins Road

Request to rezone 522 North Perkins Road from commercial shopping to commercial general.

7c: Specific Use Permit for 522 North Perkins Road

Request for a specific use permit to allow for an RV park at 522 North Perkins Road.

7d: Public hearing to determine whether the structure located at 3040 East Peachtree is dilapidated and/or abandoned

Hearing regarding the condition of a property and potential abatement.

7e: Public hearing to determine whether the structure located at 2508 West 8th Avenue is dilapidated and/or abandoned

Hearing regarding the condition of a property and potential abatement.

8a: Approve a budget amendment reflecting receipt and appropriation of funds received by the Stillwater Public Library for two grants

Budget amendment for $64,000 in grants for a healthy literacy project and downloadable content.

8b: Approved budget amendment reflecting receipt and appropriation of FAA grant funds totaling $5,403,389

Budget amendment for FAA grant funds to reconstruct the center portion of the apron at Stillwater Regional Airport.

8c: Approved budget amendment reflecting receipt and appropriation of donations received by the Stillwater Police Department

Budget amendment for $5,200 from Grand Lake Mental Health Agency for Crisis Intervention Team training.

8d: Approved right-of-way occupancy agreement with Vast Broadband

Agreement allowing Vast Broadband (Blue Peak) to construct a fiber network in the city's right-of-way.

8e: Approved transfer of lots 7, 8 and 9 in Block 5 of Duncan's Addition to the Stillwater Housing Development Corporation

Approval of property transfer to facilitate a development project.

8f: Approve an additional $10,000 from the STP W 22 Capital Projects Fund

Additional funds for the city's share of ONG's utility relocation costs for the Perkins Road improvement project.

8g: A COVID-19 update and discussion

Update on the local COVID-19 situation, hospital capacity, vaccination efforts, and mask study data.

9a: Resolution CC-2021-26

Resolution approving indebtedness of the Stillwater Economic Development Authority up to $1 million in tax apportionment obligations.

9b: Resolution CC-2021-27

Resolution authorizing Stillwater Police Department officers to serve as law enforcement officers for the Noble County Sheriff's Office.

9c: Resolution CC-2021-28

Resolution adopting a rate adjustment for electric sales and creating a temporary production cost adjustment for winter storm recovery.

10: Ordinance 3481 on first read

Ordinance amending the Stillwater City Code regarding land development, specifically major subdivisions and preliminary plat requirements.

Reports from Officers and Boards

Updates and announcements from various city officials and boards.

Appointments to Planning Commission

Appointment of Stephen Hallgren and Charles Snyder, and reappointment of Mr. Shanahan to the Planning Commission.

CETA Consent Docket

Approval of routine administrative items for the Stillwater Economic Development Authority.

5b: Approved redevelopment agreement between CETA and the Progressive Development Corp LLC

Agreement for the redevelopment of property at 917 South Husband Street into a brewery and beer garden.

5c: Approved a budget amendment to carry forward fiscal year 21-22 $350,000

Budget amendment for the Everyman LLC redevelopment agreement.

5d: Approve a budget amendment transferring $650,000 from the Stillwater Utilities Authority

Budget amendment for economic development tax apportionment obligations.

5e: Approve a budget amendment transferring $650,000 from the Stillwater Utilities Authority (expenditure account)

Budget amendment for the expenditure amount in a development agreements account.

6a: Resolution CETA-2021-3

Resolution authorizing CETA to borrow funds from the Stillwater Utilities Authority up to $1 million.

SUA Consent Docket

Approval of routine administrative items for the Stillwater Utilities Authority.

5a: Approve a bid award to Sierra Container Group for the purchase of new residential poly carts

Bid award for the purchase of residential poly carts and authorization of expenditures up to $120,000.

5b: Approved budget amendment reflecting grant funds of $49,110 received by Waste Management

Budget amendment for grant funds for the purchase of 10 Big Belly trash receptacles.

5c: Approve a bid award to Danny Wick Excavating for the airport industrial access road water line relocation project

Bid award for water line relocation and abandonment projects.

5d: Approve a bid award to Gadey's Sales Company for the purchase of traffic signals

Bid award for the purchase of traffic signal uninterruptible power supply (UPS) systems.

5e: Approve of GRDA memorandum of Winter Storm Cost Recovery Method

Approval of GRDA memorandum for winter storm cost recovery and authorization for the general manager to sign.

5f: Approved budget amendment appropriating expenditures for the repayment of energy costs incurred during the winter storm event

Budget amendment for payment to GRDA for winter storm energy costs and adjustment of revenue projections.

5g: Approve the budget amendment transferring the $650,000 to CETA

Budget amendment transferring funds to the Stillwater Economic Development Authority.

6a: Resolution SUA 2021-9

Resolution authorizing a loan from the SUA to the Stillwater Economic Development Authority up to $1 million.

6b: Resolution SUA 2021-10

Resolution adopting a rate adjustment for electric sales and creating a temporary production cost adjustment for winter storm recovery.