November 1, 2021 City Council Meeting

The council approved the map amendment request to rezone properties at 2003 West 6th Avenue and 610 South McFarland Street from Residential Multifamily (RMI) and Office (O) to Commercial Shopping (CS) zoning, following the Planning Commission's unanimous recommendation.

The council denied the map amendment request to rezone the property at 847 West Eskridge Avenue from Small Lot Single Family Residential (RSS) to Commercial Shopping (CS), accepting the Planning Commission's recommendation for denial due to concerns about the significant zoning jump and impact on the established neighborhood and school.

The council approved the purchase to replace existing VoIP telephone models and authorized total project expenditures not to exceed $113,650, including a 15% contingency. These phones are aging and new ones will improve network speeds.

The council authorized the lease purchase of two new fire engines from Pierce Manufacturing for $1,398,570, using the SUA's master equipment lease purchase agreement with Bank of America. The current engines are at the end of their useful life and frequently out of service.

The council approved the recommendation to reject all bids for the construction of a nature learning trail on the west side of Lake McMurtry. All bids exceeded the available budget, and staff will work with consultants to modify the design and rebid the project.

Ordinance 3483, closing a 15-foot water line easement located in the southeast corner of Section 18, Township 19 North, Range 2 East of the Indian Base and Meridian, City of Stillwater, Payne County, Oklahoma, on property addressed as 5200 West 6th Avenue, was adopted.

The Stillwater Utilities Authority (SUA) approved staff's request to issue two RFPs: one for the storage and transporting of recycling materials to a materials recovery facility (MRF) of the city's choice, and another for the processing of recyclables by an MRF. This comes after an updated cost estimate for a planned recycling staging facility significantly increased due to material costs.

The Stillwater Utilities Authority (SUA) authorized the lease purchase of two new fire engines for $1,398,570, using the SUA's master equipment lease purchase agreement with Bank of America, and authorized the city manager/general manager to sign related documents. This action ratifies the earlier City Council approval.

VoIP Telephone Model Replacement

Approval for total project expenditures not to exceed $113,650 for the replacement of approximately 400 aging desktop telephone devices across the organization.

Lease Purchase of Two Fire Engines

Authorization for the lease purchase of two new fire engines from Pierce Manufacturing, funded through the SUA's master equipment lease purchase agreement with Bank of America.

First Quarter Financial Report (FY22)

The first quarter financial report indicates that revenues are on track, with sales and use tax at 27.7% of budget, utility sales at 33.4%, and energy payments from GRDA at 56.6%. Operating and maintenance expenditures are around 20% of the budget. Capital projects are progressing, though experiencing delays and cost increases.

Lake McMurtry Nature Learning Trail Grant

A recreation trails grant for $300,000 (80% grant, 20% city match of $60,000) for Lake McMurtry. Bids for the project were rejected as they exceeded the available budget.

Recycling Staging Facility Cost Estimate

An updated engineer's cost estimate for the proposed recycling staging facility increased from $1.6 million to over $3.1 million due to material costs, leading to a reevaluation of the project and consideration of alternative solutions.

Consent Docket

Approval of routine administrative items, with item D removed for separate discussion.

Public Comment on Items Not Scheduled for Public Hearings

Opportunity for citizens to address the council on non-agenda items.

Item D from Consent Docket: Meeting Schedules

Discussion and approval of the city council meeting schedule.

Public Hearing: Map Amendment Request - 2003 W 6th Ave & 610 S McFarland St

Receive public comment regarding a request to rezone properties from Residential Multifamily (RMI) and Office (O) to Commercial Shopping (CS) zoning.

Public Hearing: Map Amendment Request - 847 W Eskridge Ave

Receive public comment regarding a request to rezone property from Small Lot Single Family Residential (RSS) to Commercial Shopping (CS) zoning.

Approve Purchase to Replace VoIP Telephone Models

Approve the purchase of new VoIP telephone models and authorize total project expenditures not to exceed $113,650.

Authorize Lease Purchase of Two New Fire Engines

Authorize the lease purchase of two new fire engines for the Stillwater Fire Department.

First Quarter Financial Report

Presentation and review of the city's financial performance for the first quarter of the fiscal year.

Approve Recommendation to Reject Bids for Lake McMurtry Nature Learning Trail

Approve the recommendation to reject all bids for the construction of a nature learning trail due to budget overruns.

COVID-19 Update

Update on the current COVID-19 situation in Stillwater, including case numbers, vaccination rates, and hospitalizations.

Ordinance 3483: Water Line Easement Closure

Second reading and adoption of an ordinance closing a 15-foot water line easement.

Reports from Officers and Boards

Updates and announcements from city staff and council members.

SUA Consent Docket

Approval of routine administrative items for the Stillwater Utilities Authority.

Update on Proposed Recycling Center

Update on the status of the proposed recycling staging facility and a request to issue RFPs for alternative recycling solutions.

SUA Authorization for Lease Purchase of Two New Fire Engines

Stillwater Utilities Authority authorization for the lease purchase of two new fire engines.

SUA Reports from Officers and Board

Updates and announcements from SUA officers and board members.