Meeting Summary
The Stillwater City Council approved several key items, including a rezoning request for 1223 South Husband Place, a specific use permit for an adult care services center at 908 East 12th Avenue, and a significant investment in public safety radio systems. The council also accepted easements for a sanitary sewer project and approved various financial reports and expenditures.
Key Decisions & Votes
Map Amendment - 1223 South Husband Place
07:50The council approved the rezoning of 1223 South Husband Place from commercial general to small lot single-family residential, allowing the existing residential dwelling to remain a conforming use.
Specific Use Permit - 908 East 12th Avenue
34:30A specific use permit was approved for an adult care services center at 908 East 12th Avenue, which will provide intensive holistic treatment for women dealing with substance and mental health issues.
Utility Easement Closing - 711 North Main Street
38:40The council approved the closing of a utility easement at 711 North Main Street to facilitate a future commercial redevelopment project, with utility relocation costs borne by the developer.
Sanitary Sewer Interceptor Replacement Project Easements
43:30Easements for parcels 1.1 and 4.4 were accepted for the sanitary sewer interceptor replacement project, pending SUA trustee approval of funding.
Quality Control Testing Contract - Stillwater Regional Airport
45:50A contract for quality control testing was awarded to Standard Testing and Engineering for the Center Apron Project at Stillwater Regional Airport, not to exceed $100,000.
Body Worn Camera Program - Watchguard Purchase
52:00A sole source purchase from Watchguard for 90 body cameras, associated equipment, installation, licensing, and support was approved for the police department, totaling $247,785.
Infrastructure Upgrades for Body Worn Camera Program
53:30Infrastructure upgrades from RFIP totaling $7,631.03 were approved to support the police department's body worn camera program.
Server Upgrades for Body Worn Camera Program
54:00Expenditure of $4,901.60 for server upgrades by SHI was approved to support the police department's body worn camera program.
Data Storage for Body Worn Camera Program
55:00Expenditures of $105,229 for the purchase of data storage from Dell Technologies were approved for the police department's body worn camera program.
Public Safety Radio Systems Lease Purchase
1:08:00A lease purchase contract with Motorola Solutions for a public safety radio system, not to exceed $6,775,000, was approved pending city attorney review of the contract.
Resolution Authorizing Signatories for Depositories
1:09:50Resolution CC-2021-45, authorizing signatories for depositories, was adopted, primarily updating the court clerk's name due to retirement.
Financial Matters
Quality Control Testing Contract
Contract awarded to Standard Testing and Engineering for the Stillwater Regional Airport Center Apron Project.
Body Worn Camera Program (Watchguard)
Sole source purchase of 90 body cameras, associated equipment, installation, licensing, and support.
Infrastructure Upgrades (RFIP)
Upgrades to building infrastructure to support the body worn camera program.
Server Upgrades (SHI)
Server upgrades to support the body worn camera program.
Data Storage (Dell Technologies)
Purchase of additional data storage for the body worn camera program.
Public Safety Radio Systems
Lease purchase contract with Motorola Solutions for a new public safety radio system.
Annual Comprehensive Financial Report, Single Audit Report, and PFC Program Audit Report
All three audit reports for fiscal year ending June 30, 2021, received unmodified opinions with no deficiencies or non-compliance identified.
Public Comments
Public comments were received on the map amendment for 1223 South Husband Place and the specific use permit for 908 East 12th Avenue. The applicant for the map amendment clarified their intent to rezone to allow for the existing residential use. For the specific use permit, the applicant and program director provided a detailed presentation on the 'About Face Women's Program,' outlining its mission, services, budget, and community partnerships.
Coming Up
Tabled
- Map amendment request for 1032 Lakeview Road (postponed to February 14, 2022)
Deadlines
- City Council application deadline: January 7th
Watch For
- Further discussions on raw water storage alternatives (late January)
- Recommended action plan for water treatment plant and raw water delivery system improvements
Announcements
- City offices closed for holiday on Friday, December 24th and Friday, December 31st.
- Trash and recycling collected on all holidays, but not yard waste.
- Road work on Highway 177 and Perkins Road expected to last through end of 2023; visit stillwater.org for traffic advisories.
- Stillwater Fire Department encourages residents outside city limits but within response area to purchase a rural fire service contract for 2022.
- Residents can bundle Christmas trees for free yard waste collection (remove decorations, less than 4 feet long, 8 inches across, no more than 50 pounds).
- Application for open City Council seat available at stillwater.org/mayor-city-council, deadline January 7th.
Agenda Summary
Consent Docket
Approval of routine administrative items.
Public Comment on Items Not Scheduled for Public Hearings
Opportunity for citizens to address the council on non-agenda items.
6a: Map Amendment - 1223 South Husband Place
Request to rezone 1223 South Husband Place from Commercial General to Small Lot Single Family Residential (CC-21-229).
6b: Map Amendment - 1032 Lakeview Road
Request for a map amendment on 1032 Lakeview Road.
6c: Specific Use Permit - 908 East 12th Avenue
Request for a specific use permit to allow an adult care services center at 908 East 12th Avenue (CC-21-228).
6d: Utility Easement Closing - 711 North Main Street
Request from Vacaro Stillwater Partners for the closing of a utility easement located on property addressed as 711 North Main Street (CC-23-234).
7a: Accept Easements for Sanitary Sewer Interceptor Replacement Project
Accept easements required for the sanitary sewer interceptor replacement project pending SUA trustee approval, and authorize the mayor to execute easement documents.
7b: Approve Quality Control Testing Contract - Stillwater Regional Airport
Approve the award of a quality control testing contract to Standard Testing and Engineering for the Center Apron Project at Stillwater Regional Airport.
7c: Approve Sole Source Purchase - Watchguard Body Cameras
Approve a sole source purchase from Watchguard for 90 body cameras, associated equipment, installation, licensing, and support for the police department.
7d: Approve Infrastructure Upgrades - RFIP
Approve infrastructure upgrades from RFIP for the body worn camera program.
7e: Approve Server Upgrades - SHI
Approve expenditure for server upgrades by SHI to support the police department's body worn camera program.
7f: Approve Data Storage Purchase - Dell Technologies
Approve expenditures for the purchase of data storage from Dell Technologies for the police department's body worn camera program.
7g: Approve Annual Comprehensive Financial Report, Single Audit Report, and PFC Program Audit Report
Approve the city's annual comprehensive financial report, single audit report, and passenger facility charge program audit report for fiscal year ending June 30, 2021.
7h: Approve Lease Purchase Contract - Motorola Solutions Public Safety Radio Systems
Approve lease purchase contract with Motorola Solutions for the purchase of public safety radio systems.
8: Resolution CC-2021-45
Resolution authorizing signatories for depositories.
Reports from Officers and Boards
Updates and announcements from city staff and council members.
Executive Session
Confidential communication regarding city manager and interim city attorney employment matters.