Meeting Summary
The Stillwater City Council approved several key projects, including the Third Avenue Bridge replacement, Couch Park restroom replacement, and runway repairs at the Stillwater Regional Airport. They also adopted an ordinance amending the city code regarding junk or abandoned vehicles. The Stillwater Utilities Authority discussed options for commercial cardboard recycling and authorized expenditures for electric utility vehicles and raw water storage at Lake McMurtry.
Key Decisions & Votes
Demolay Month Proclamation
01:00:00A proclamation was read recognizing March as Demolay Month in Stillwater, celebrating the organization's 103rd anniversary and the Stillwater chapter's 100+ years of community service.
Citizens Police Academy Recognition
06:00:00Class Seven of the Citizens Police Academy was recognized for their participation in the six-week program designed to educate citizens on police operations.
Stillwater Medical Center Map Amendment (MA22-01)
10:00:00A request from Stillwater Medical Center to rezone properties from office and smaller single-family to 'P Public' was approved, allowing for future master planning and expansion.
Map Amendment for 802 SW 23rd, 2302 W 8th, and 2324 W 8th Avenue
22:00:00The applicant officially withdrew their request for a map amendment to rezone properties from small lot single-family to office. A discussion ensued regarding the one-year moratorium rule for withdrawn applications.
Specific Use Permit for Marijuana Dispensary at 611 W High Point Drive
26:00:00The request for a specific use permit for a marijuana dispensary was tabled to March 21, 2022, due to ongoing legal questions.
Third Avenue Bridge Replacement Project Award
29:00:00The award of the Third Avenue Bridge replacement project to Oklahoma Bridge Company for $2,917,681.76 was approved, along with a budget amendment to cover the increased costs due to material prices.
Couch Park Restroom Replacement Bid Award
45:00:00A bid award to UBC Precast for $164,772 for the replacement of the Couch Park restrooms with a prefabricated, ADA-accessible, and vandal-resistant facility was approved.
Stillwater Regional Airport Runway 1735 Repair Budget Amendment
50:00:00A budget amendment reflecting appropriations of $35,000 for urgent repairs to runway 1735 at the Stillwater Regional Airport was approved due to a failed expansion joint.
Lawn Maintenance of City Facilities Bid Award
54:00:00A bid award to Stillwater Turf Services for $126,560 for lawn maintenance of city facilities and $150 per acre for on-call mowing was approved.
Project Agreement with ODOT for Federal Aid Small Cities Project (STP-260C)
57:00:00Resolution CC-2022-6 was adopted, authorizing the city council to execute a project agreement with ODOT for improvements to the Western Avenue corridor up to Airport Road and Airport Road to Washington.
Ordinance Amending Junk or Abandoned Vehicles Code (Ordinance 3490)
01:00:00Ordinance 3490 was adopted, amending Chapter 18, Article 5 of the Stillwater City Code to update definitions, enforcement provisions, and procedures for addressing junk or abandoned vehicles.
Agreement with Ripple Glass for Recycled Glass Transport
01:08:00Staff was authorized to enter into an agreement with Ripple Glass for the free transport and recycling of glass, requiring the city to accumulate 20 tons and build a concrete bin.
Commercial Cardboard Recycling Program Options
01:12:00Discussion on options for the commercial cardboard recycling program was tabled to allow staff to conduct outreach to commercial customers regarding their willingness to pay for the service and potential container cost-sharing.
Electric Utility Expenditures for Vehicles
01:25:00Expenditures up to $775,000 were authorized for the purchase of two digger derrick trucks, one dump truck, and one flatbed heavy-duty equipment trailer for the electric utility.
Raw Water Storage Options
01:27:00Staff was directed to begin negotiations with engineers and the construction manager at risk team for additional raw water storage at Lake McMurtry, favoring its flexibility despite higher initial costs.
Sole Source Purchase Agreement with Powell
01:48:00A sole source purchase agreement with Powell for an amount not to exceed $85,000 was approved to correct a phase shift issue at the Stillwater Energy Center, ensuring seamless transfer between switch gears.
Resolution for Taxable Refunding Bonds (SUA 2022-1)
01:54:00Resolution SUA 2022-1 was adopted, authorizing the engagement of underwriters and establishing parameters for the issuance of taxable refunding bonds to refinance a portion of the 2014 revenue bonds, aiming for at least 3% debt service savings.
Decommissioning of Diesel Generator Units (SUA 2022-2)
01:59:00Resolution SUA 2022-2 was adopted, authorizing the decommissioning of three 2-megawatt diesel generator units at Boomer Lake Station and one at the Water Treatment Plant, and amending the GRDA power purchase agreement.
Upcoming Community Events
Voter Registration Cookout
5:00 PM - 6:30 PM at Fire Station 2 (OSU campus). Grab a hot dog, tour the station, and register to vote. Voter registration deadline for April 5th election is March 11th.
City's Annual Trash Off Event
9:00 AM - 12:00 PM. Deadline to RSVP is Monday, March 21st. Learn more at stillwater.org/trash.
Stillwater Public Library Shredding Event
9:00 AM - 11:00 AM in the parking lot north of the library. Securely dispose of sensitive documents (up to two copier-sized boxes).
Financial Matters
Third Avenue Bridge Replacement Project
Awarded to Oklahoma Bridge Company. Budget amendment approved to appropriate $700,000 from the transportation fee fund and reallocate funds from other projects to cover the total cost of $3,210,000 including contingency.
Couch Park Restroom Replacement
Bid awarded to UBC Precast for a prefabricated restroom facility.
Stillwater Regional Airport Runway 1735 Repair
Budget amendment approved for urgent repairs to the runway, funded by increased revenue projections.
Lawn Maintenance of City Facilities
Bid awarded to Stillwater Turf Services for annual lawn care at 26 city locations.
Electric Utility Vehicles Purchase
Expenditures authorized for two digger derrick trucks, one dump truck, and one flatbed equipment trailer, funded from the electric rate stabilization fund.
Stillwater Energy Center Phase Shift Correction
Sole source purchase agreement with Powell approved to correct a phase shift issue at the Stillwater Energy Center.
Taxable Refunding Bonds for SUA
Resolution adopted to pursue refunding of approximately $54 million in series 2014A revenue bonds, aiming for at least 3% net present value debt service savings.
Decommissioning of Diesel Generator Units
Resolution adopted to decommission four diesel generator units, which currently provide approximately $259,000/year in capacity payments, due to unreliability and high repair costs.
Public Comments
Public comments were heard on the Stillwater Medical Center map amendment, with a resident expressing concerns about the impact on the residential neighborhood and future development. A citizen also commented on the withdrawal of a map amendment request, raising questions about the one-year moratorium rule. An applicant for a marijuana dispensary permit expressed frustration over repeated tabling of their item.
Coming Up
Tabled
- Specific Use Permit for a marijuana dispensary at 611 W High Point Drive (tabled to March 21, 2022)
- Commercial Cardboard Recycling Program options (tabled for further staff outreach and discussion)
Deadlines
- Voter registration deadline for April 5th election: March 11th
- Stillwater TIF Committee small business enhancement applications: March 31st, 2022
- RSVP deadline for City's Annual Trash Off event: March 21st
Watch For
- Further negotiations and design for raw water storage at Lake McMurtry
- Updates on the Perkins Road improvement project
- Final approval of the taxable refunding bonds for SUA
Announcements
- Perkins Road (Highway 177) is down to one lane in each direction from Hall of Fame to Lakeview Road; expect delays and plan alternative routes. Phase one is anticipated to be completed by Fall 2022, and phase two will begin after the OSU football season.
- Stillwater TIF Committee can award assistance for small business enhancements; applications must be received by March 31st, 2022. Information available at stillwater.org/tiff.
- The bond proposition for new Fire Station Number Two will be on the ballot in April. Election day is April 5th, with early voting on March 31st and April 1st. More information at stillwater.org/firestation2.
Agenda Summary
Presentations and Proclamations: Proclamation recognizing Demolay
Recognition of Demolay Month in Stillwater.
Presentations and Proclamations: Recognition of Citizens Police Academy
Recognition of Class Seven participants in the Citizens Police Academy.
Consent Docket
Approval of routine administrative items.
Public Hearing: Map Amendment MA22-01 for Stillwater Medical Center
Receive public comment and consider rezoning properties at 721 S Stanley, 1202-1318 W 8th Ave, 705-720 S Blakely, and 706-718 S Adams from office/smaller single-family to 'P Public'.
Public Hearing: Map Amendment for 802 SW 23rd, 2302 W 8th, and 2324 W 8th Avenue
Receive public comment regarding a request to rezone properties from small lot single-family to office. This item was continued from January 24th.
Public Hearing: Specific Use Permit for Marijuana Dispensary at 611 W High Point Drive
Receive public comment regarding a request for a specific use permit for a marijuana dispensary.
General Orders: Approve award of Third Avenue Bridge Replacement Project
Approve awarding the Third Avenue Bridge replacement project to Oklahoma Bridge Company and associated budget amendments.
General Orders: Approve bid award for Couch Park Restrooms
Approve a bid award to UBC Precast for the replacement of the Couch Park restrooms.
General Orders: Approve budget amendment for Stillwater Regional Airport Runway 1735
Approve a budget amendment reflecting appropriations of $35,000 for urgent repairs to runway 1735.
General Orders: Approve bid award for Lawn Maintenance of City Facilities
Approve a bid award to Stillwater Turf Services for lawn maintenance of city facilities.
Resolutions: Resolution CC-2022-6 (ODOT Project Agreement)
Resolution authorizing the city council to execute a project agreement with ODOT for Federal Aid Small Cities Project STP-260C.
Ordinances on Second Reading: Ordinance 3490 (Junk or Abandoned Vehicles)
Ordinance amending the Stillwater City Code regarding junk or abandoned vehicles.
Reports from Officers and Boards: Executive Session Request
Request for an executive session for confidential communication with the city attorney concerning a pending tort claim.
SUA Consent Docket
Approval of routine administrative items for the Stillwater Utilities Authority.
SUA General Orders: Authorize staff to enter agreement with Ripple Glass
Authorize staff to enter an agreement with Ripple Glass for transport of recycled glass.
SUA General Orders: Commercial Cardboard Recycling Program Options
Consider and take possible action regarding options for the commercial cardboard recycling program.
SUA General Orders: Authorize electric utility expenditures for vehicles
Consider authorizing electric utility expenditures of up to $775,000 for digger derrick trucks, a dump truck, and a flatbed.
SUA General Orders: Raw Water Storage Options
Consider and take possible action regarding additional raw water storage options at Boomer Lake, Lake McMurtry, and other possible places.
SUA General Orders: Approve sole source purchase agreement with Powell
Approve a sole source purchase agreement with Powell in the amount not to exceed $85,000 for electric equipment.
SUA Resolutions: Resolution SUA 2022-1 (Taxable Refunding Bonds)
Resolution engaging underwriters and establishing parameters for the issuance of taxable refunding bonds.
SUA Resolutions: Resolution SUA 2022-2 (Decommissioning Diesel Generator Units)
Resolution authorizing the decommissioning of three 2-megawatt diesel generator units at Boomer Lake Station and one at the Water Treatment Plant.