June 14, 2022 City Council Meeting

A request to close a 19-foot portion of the right-of-way at 923 South Lowry was approved to facilitate a building expansion for Keystone Engineering.

CivicPlus LLC was selected to provide new hosted website services and solutions for the city, with an amount not to exceed $117,000, including a 10% contingency. Staff was authorized to negotiate the contract.

Johnson Controls was selected as the energy service company (ESCO) for the city of Stillwater, and staff was authorized to negotiate a contract for an investment-grade energy audit.

The city manager was authorized to sign contracts related to employee benefits administration for fiscal year 2023, including renewals with Blue Cross Blue Shield, Delta Dental, H&M, Hartford Insurance Group, and Gallagher Pharmacy Alliance.

Staff was authorized to engage with OMAG (Oklahoma Municipal Assurance Group) for fiscal year 2023 property and casualty insurance needs, in an amount not to exceed $549,475.

Resolution CC-2022-17 was adopted, prohibiting the flying of unmanned aircraft systems (drones) during certain public events on July 1, 2022, specifically for the fireworks show.

Resolution CC-2022-18 was adopted, establishing the Stillwater Regional Airport rates and charges schedule.

Resolution CC-2022-19 was adopted, establishing updated minimum standards for aeronautical activities and services at the Stillwater Regional Airport, a refresh of standards last updated in the 1980s.

Cynthia Francisco was appointed to the Library Trust Board.

Austin Pollard was appointed to the Public Housing Authority.

The fiscal year 2022-2023 professional services agreement with Visit Stillwater was approved, with compensation set at $975,000 based on anticipated hotel tax revenue.

A budget amendment was approved to increase the fiscal year 2022 expenditure limit for electric purchase power from GRDA by $1,365,000, bringing the total not to exceed limit to $34,039,176. This included increasing electric sales revenue by $900,000 and decreasing transfers to the electric rate stabilization fund by $465,000.

A budget amendment was approved to increase the fiscal year 2022 expenditure limit for natural gas transport and supply (for Enable) to an amount not to exceed $6,575,000, due to rising natural gas costs.

The fiscal year 2023 chemical bid for the water treatment plant was awarded at the provided pricing, and the general manager was authorized to sign all contract documents, noting significant price increases for chemicals.

Hosted Website Services

Approval for CivicPlus LLC to provide new hosted website services, including a 10% contingency.

Employee Benefits Administration

Renewal of contracts for employee health benefits, including Blue Cross Blue Shield (slight increase), Delta Dental (no change), H&M (decrease), Hartford Insurance Group (no change), and Gallagher Pharmacy Alliance (significant savings of over $671,000).

Property and Casualty Insurance

Authorization to engage with OMAG for fiscal year 2023 property and casualty insurance needs, noting value-added services and lower deductibles compared to previous providers.

Electric Purchase Power Expenditure (SUA)

Budget amendment to increase the fiscal year 2022 expenditure limit for electric purchase power from GRDA, with offsetting revenue increases and decreased transfers to the rate stabilization fund.

Natural Gas Transport and Supply (SUA)

Budget amendment to increase the fiscal year 2022 expenditure limit for natural gas transport and supply (for Enable) due to rising costs, funded by payroll budget vacancies and increased revenues from electric service connection and GRDA capacity payments.

Water Treatment Plant Chemical Bid

Award of the fiscal year 2023 chemical bid, noting significant cost increases (e.g., 154% for fluoride) and the inclusion of quarterly price review clauses due to market volatility. The budget contains $597,000 for chemicals, but an amendment is expected later.

Consent Docket

Approval of various routine items, mostly renewals of existing service agreements.

6a: Receive public comment regarding a request to close a portion of the right of way at the corner of 10th Avenue and Lowry Street (CC-22-110)

Public comment and discussion on closing a 19-foot portion of the right-of-way at 923 South Lowry for a building expansion.

7a: Approve selection of CivicPlus LLC to provide hosted website services

Selection of a vendor for a new content management system and website redevelopment for the city.

7b: Consider awarding a bid to Johnson Controls as the energy service company for the city of Stillwater and authorized contract negotiations for an investment grade energy audit

Selection of an energy service company (ESCO) to evaluate and propose energy efficiency improvements for city facilities.

7c: Consider authorizations for the city manager to sign contracts related to benefits administration

Review and authorization for the city manager to sign contracts for employee health benefits programs for fiscal year 2023.

7d: Consider recommendation to engage with OMAG for fiscal year 2223 city of Stillwater property and casualty needs

Recommendation to engage with the Oklahoma Municipal Assurance Group for property and casualty insurance for the city.

8a: Resolution CC-2022-17 a resolution of the sort of city council prohibiting the flying of unmanned aircraft systems during certain public events on July 1, 2022

Annual resolution prohibiting drones over the fireworks show.

8b: Resolution CC-2022-18 a resolution establishing the Stillwater Regional Airport rates and charges schedule

Resolution to establish the airport's rates and charges schedule.

8c: Resolution CC-2022-19 is a resolution of the distillery city council adopting this daughter regional airport minimum standards for aeronautical activities and services

Resolution to adopt updated minimum standards for aeronautical activities and services at the Stillwater Regional Airport.

10: Appointments

Appointments to the Library Trust Board and Public Housing Authority.

SEDA Consent Docket

Approval of the Stillwater Economic Development Authority consent docket.

SEDA General Orders: Consider fiscal year 2022-23 professional services agreement with Visit Stillwater

Approval of the professional services agreement with Visit Stillwater for marketing and tourism services.

SUA Consent Docket

Approval of the Stillwater Utilities Authority consent docket, with one item pulled for separate consideration.

SUA Item D (removed from consent)

Approval of a specific item removed from the SUA consent docket.

SUA 5a: Consider recommendation to engage with OMAG for property and casualty needs

Recommendation to engage with OMAG for SUA's portion of property and casualty insurance needs.

SUA 5b: Approve a budget amendment increasing the electric purchase power expenditure and offsetting revenue

Budget amendment to increase the fiscal year 2022 expenditure limit for electric purchase power from GRDA.

SUA 5c: Approve a budget amendment increasing the fiscal year 22 expenditure limit to enable for natural gas transport

Budget amendment to increase the fiscal year 2022 expenditure limit for natural gas transport and supply.

SUA 5d: Consider award of fiscal 20 fiscal year 2223 chemical bid for the water treatment plant

Award of the chemical bid for the water treatment plant for fiscal year 2023.

Executive Session

Discussion of labor negotiations, plans for deterrence/prevention of terrorism, and confidential communication regarding a workers' compensation court case.