September 13, 2022 City Council Meeting

The City Council affirmed the Planning Commission's decision to approve a short-term rental license for 1903 South Iba Drive, despite public comments against it, citing that the city does not enforce private covenants.

A five-year engineer of record contract for Stillwater Regional Airport was awarded to KSA Engineers, and the city manager was authorized to sign related documents.

Budget amendments were approved reflecting the receipt of $281,870.88 in grant funds for firefighter training and equipment, along with the appropriation of a 10% match of $25,624.63.

A budget amendment appropriating $40,900 from the Rural Fire Account for a rural fire service study by New Gen Strategies and Solutions was approved.

A sole source agreement with Infrastructure Management Services for a pavement management assessment, not to exceed $146,175, was approved, with funding from the Wednesday sales tax.

Resolution CC-2022-25 was adopted, declaring a portion of property at 701 West Boomer Lake Station Road and adjoining properties as surplus property and removing it from a lease agreement with the SUA.

The bid for the South Sewer Interceptor and Miscellaneous Wastewater Project was awarded to McKe Utility Constructors Inc. for $9,675,000, with additional construction expenditures authorized.

A budget amendment reflecting increased revenue and appropriation of $30,000 in ODEQ grant funds for the e-waste component of the household hazardous waste event was approved.

Resolution SUA-2022-8 was adopted, approving a proposed amendment to the lease agreement and operation and maintenance contract between the city and the Stillwater Utilities Authority regarding the Boomer Lake Station property.

Assistance to Firefighter Grant Funds

Grant funds received for officer development, mass casualty incident, and technical rescue training for the Fire Department.

Rural Fire Service Study

Appropriation of funds from the Rural Fire Account for a study on the true cost of rural fire response and potential changes to fee structure.

Pavement Management Assessment

Sole source agreement for assessment of city pavement conditions, funded by Wednesday sales tax.

South Sewer Interceptor and Miscellaneous Wastewater Project

Awarded bid for the replacement of significant portions of the south and north interceptors and other wastewater infrastructure.

ODEQ Grant Funds for E-Waste Event

Grant funds for a certified electronics vendor to manage e-waste at the household hazardous waste event.

Natural Gas Transport and Supply Expenditure Limit

Proposed budget amendment to increase the FY23 expenditure limit for natural gas purchases due to increased Stillwater Energy Center operation and high gas prices. Item was tabled for clarification.

Consent Docket

Approval of routine administrative items.

6A: Receive public comment regarding a request to consider an appeal of the planning commission decision concerning a short-term rental at 1903 South Iba Drive, CC-22-161.

Public hearing and discussion on an appeal of a short-term rental license approval by the Planning Commission.

7A: Consider award of a 5-year engineer of record contract for Stillwater Regional Airport to KSA engineers and authorize the city manager to sign the related contract documents. CC-22-156.

Awarding a contract for engineering services at the regional airport.

7B: Update on proposed text amendment to chapter 23, land development code, article 5, use categories and limitations, division 4, residential short-term rental, section 23-15 of the land development code.

Update on ongoing review and revisions to the short-term rental section of the land development code.

7C: Consider approval of budget amendments reflecting the receipt of assistance to firefighter grant funds totaling $281,870.88 and the appropriation of $25,624.63 for the 10% match and authorized the city manager to sign the documents.

Approval of budget amendments for federal grant funds for firefighter training and equipment.

7D: Consider approval of a budget amendment appropriating funds for a rural fire service study.

Approval of funds for a study to assess the cost of rural fire services and potential fee structure changes.

7E: Consider approval of a sole source agreement with Infrastructure Management Services for pavement management assessment and authorize the city manager to sign related documents and approve the budget amendment appropriating funding.

Approval of a contract for pavement condition assessment services.

8A: Resolution number CC-2022-25. A resolution determining that a portion of property owned by the city of Stillwater located at 701 West Boomer Lake Station Road and adjoining property located at 21107 North Boomer Road and 2115 North Boomer Road is surplus property. CC 22-163.

Resolution declaring specific city-owned property as surplus.

9A: Ordinance number 3501 corrected. An ordinance correcting an address listed in ordinance 3501 regarding the reasonzoning of tracks of land located at 6099601, 5911, and 5823 North Perkins Road from General Industrial IG to small lot single family residential.

First reading of an ordinance to correct a scrivener's error in a previous rezoning ordinance.

9B: Ordinance 3507, an ordinance reszoning tracks of land located at 11:22 and portions of 122 Southwestern Road from office O to commercial shopping.

First reading of an ordinance to rezone land from office to commercial shopping.

9C: Ordinance 3508, an ordinance authorizing the removal of certain portions of city-owned property located at and adjoining 701 West Boomer Lake Station Road, 2115 North Boomer Road, and 21107 North Boomer Road, collectively the property from the lease agreement and operating and operation and maintenance contracts dated April 1st, 1979 authorizing the sale of the property providing for citizen initiated referendum of said sale in accordance with section 42 of the city charter.

First reading of an ordinance authorizing the removal of specific city-owned property from a lease agreement and its potential sale.

9D: Ordinance number 3506, an ordinance closing right ofway at 10th Avenue located adjacent to 923 South Lowry Street in the northeast quarter of section 23 Township 19 North, range 2 east of the Indian meridian, city of Stillwater, Payne County, Oklahoma.

Second reading of an ordinance to close a right-of-way.

10: Reports from officers and boards.

Request for an executive session regarding a workers' compensation court case.

12: Appointments for the Building Trade Board.

Appointments of members to the Building Trade Board.

SUA Consent Docket

Approval of routine administrative items for the Stillwater Utilities Authority.

SUA 5A: Consider award of a south interceptor and miscellaneous wastewater project bid to McKe utility constructors.

Awarding a bid for a major wastewater infrastructure project.

SUA 5B: Consider approval of a budget amendment reflecting the increased revenue and appropriation of ODEQ grant funds of $30,000 for the e-waste component of the household hazardous waste event.

Approval of budget amendments for grant funds related to an e-waste event.

SUA 5C: Consider approval of a budget amendment increasing fiscal year 22 expenditure limit to enable for natural gas transport and supply.

Consideration of a budget amendment to increase the expenditure limit for natural gas purchases.

SUA 6A: Resolution number SUA-2022-8. A resolution approving a proposed amendment to the lease agreement and operation and maintenance contract between the city of Stillwater and the Stillwater Utilities Authority.

Resolution approving an amendment to a lease agreement between the city and the SUA.

Executive Session

Executive session pursuant to 25os 307B4 involving confidential communication between the city council and city attorney concerning Randy Blake vers city of Stillwater workers compensation court case number CM2021-03414-L.