Meeting Summary
The Stillwater City Council meeting covered several proclamations, including Fire Prevention Week and Public Power Week, and recognized the Finance Department for its 40th consecutive award for excellence in financial reporting. Key decisions included approving a rezone for 603 West High Point Drive and a text amendment to sign codes in commercial districts. A significant discussion revolved around the Husband Street Bridge project, which requires additional funding due to unexpected geological conditions.
Key Decisions & Votes
Rezone Property at 603 West High Point Drive
09:00:00The council approved a map amendment to rezone the property at 603 West High Point Drive from commercial shopping to commercial general to increase marketability for a wider range of uses.
Text Amendment to Sign Codes in Commercial Districts
12:30:00A text amendment to Chapter 23, Article 7, Division 2 of the Land Development Code was approved, allowing a wall sign on each side of a structure in commercial zoning districts, with exceptions for multiple businesses sharing an exterior wall.
Husband Street Bridge Drilled Pier Project Bid Award
17:00:00The council approved a bid award to Lop Construction LLC for the Husband Street Bridge drilled pier project, not to exceed $1,109,950, and a budget amendment of $1,246,000 from the Transportation sales tax fund due to unexpected geological conditions requiring a change in foundation design.
Application for Reconnecting Communities Pilot Grant Program
37:00:00Resolution CC-2022-27 was adopted, authorizing the submission of an application for a planning grant to fund a study on eliminating barriers to active transportation and improving community connectivity, particularly around Highway 51.
Purchase of Waste Management Vehicles
52:00:00The Stillwater Utilities Authority approved the purchase of eight new Waste Management vehicles (seven residential refuse and one roll-off) from United Engines for $3,495,000, with a buy-back agreement after three years.
Bid Award for Panel Boards for Substations
57:00:00The Stillwater Utilities Authority approved a bid award to KVA Incorporated for panel boards for the Kinsey and Hospital substations in the amount of $395,786, with authorized expenditures up to $435,365.
Upcoming Community Events
Fire Prevention Week
Proclaimed by Mayor William Joyce, urging residents to plan and practice home fire escape plans.
Public Power Week
Recognizing Stillwater Electric Utility for its contributions to the community and educating customer-owners, policymakers, and employees on the benefits of Public Power.
Coffee with a Cop
7:30 AM - 9:30 AM at Panera Bread Company on West Hall of Fame. An opportunity to meet and talk with Stillwater Police Department officers.
Stillwater Fire Department Pinning Ceremony
9:30 AM in Council Chambers, for the new Fire Marshal Thomas Tharp. Livestreamed on YouTube and local TV channels.
Financial Matters
Husband Street Bridge Drilled Pier Project
Budget amendment from the Transportation sales tax fund to cover the increased cost of the bridge project due to unexpected geological conditions.
Reconnecting Communities Pilot Grant Program
City match for a planning grant application, identified in the contingency fund.
Waste Management Vehicles Purchase
Lease purchase of eight new Waste Management vehicles with annual payments of approximately $740,000 for five years, with an option for early payoff in three years.
Panel Boards for Kinsey and Hospital Substations
Bid award to KVA Incorporated for panel boards, with authorized expenditures up to $435,365.
Coming Up
Tabled
- Item F from the consent docket (to be brought back at a later time when more paperwork is available)
Deadlines
- Payne County burn ban through October 13th
Watch For
- Resumption of full Waste Management services by November 1st
- Potential future grants for active transportation implementation
Announcements
- Stillwater Finance Department received its 40th consecutive award for excellence in financial reporting from the Government Finance Officers Association.
- Temporary reduction in Waste Management Services for October due to staffing shortages; glass and yard waste drop-off required at the collection center.
- Payne County Board of Commissioners issued a burn ban through October 13th due to severe drought and wind conditions.
- Assistance for utility or rent payments due to COVID-19 is available through the City of Stillwater and Our Daily Bread at www.ourdailybreadstillwater.org.
Agenda Summary
Proclamation: Fire Prevention Week
Proclamation of October 9th through 15th, 2022, as Fire Prevention Week.
Proclamation: Public Power Week
Proclamation of October 2nd through 8th, 2022, as Public Power Week.
Recognition of Finance Department
Recognition of the Finance Department for receiving its 40th consecutive award for excellence in financial reporting.
Consent Docket
Approval of consent docket items, excluding item F.
7A: Map Amendment at 603 West High Point Drive
Request to rezone property at 603 West High Point Drive from commercial shopping to commercial general.
7B: Text Amendment to Chapter 23, Article 7, Division 2 (Signs)
Request for a text amendment pertaining to signs in commercially zoned districts.
8A: Bid Award for Husband Street Bridge Drilled Pier Project
Consideration of a bid award for the Husband Street Bridge drilled pier project and associated budget amendment.
9: Resolution CC-2022-27
Resolution acknowledging city council authorization and approval for the submission of an application for the Fiscal Year 2023 Reconnecting Communities Pilot Grant Program.
10A: Ordinance 3504 (First Read)
Ordinance amending Stillwater City Code by amending Chapter 23 Land Development Code, Article 7 Signs, Division 2 District Sign Regulations.
10B: Ordinance 3509 (First Read)
Ordinance rezoning interactive land located at or near 1407 and 1809 East Burris Road and 5920 North Jardo Road from agricultural A to large lot single-family RSL.
10C: Ordinance 3496 Corrected (Second Read)
Corrected ordinance closing an easement located in the Northeast quarter of section 35 Township 20 North range 2 east of the Indian Meridian City of Stillwater Payne County Oklahoma on property located on North Rogers Drive south of Richmond adjacent to North Rogers Drive in Parkview Estates section 10 and repealing all ordinances to the contrary.
Reports from Officers and Boards
Updates and announcements from city officials and board members.
SUA Consent Docket
Approval of regular meeting minutes for the Stillwater Utilities Authority.
SUA 5A: Authorize Purchase of Waste Management Vehicles
Consider authorizing the purchase of eight new Waste Management vehicles to replace eight used vehicles.
SUA 5B: Bid Award to KVA Incorporated for Panel Boards
Consider a bid award to KVA Incorporated for panel boards for Kinsey and Hospital substations.