Meeting Summary
The Stillwater City Council meeting on October 17, 2022, included a proclamation honoring Madeline Mittelstadt for 50 years of service at Stillwater Medical Center. Key decisions involved authorizing the lease-purchase of a new aerial fire apparatus and approving professional services agreements for federal advocacy and utility rate studies. The Stillwater Public Library's upcoming Centennial celebration was also highlighted.
Key Decisions & Votes
Aerial Fire Apparatus Lease-Purchase
09:50:00Authorization for the Stillwater Fire Department to lease-purchase an aerial apparatus from Pierce Manufacturing for $1,385,246.40, financed through Bank of America. This is to replace an aging vehicle with high maintenance costs and long lead times for new equipment.
Federal Advocacy Services Agreement
29:00:00Authorization for staff to enter into a Professional Services agreement with MMO Partners, a federal advocacy group, for $79,200 to help secure federal funding for the 'call water project' (endpoint storage, power plant rehabilitation, and transmission line from Kaw Lake).
Stillwater Public Library Trust Annual Report
17:00:00The annual report for the Stillwater Public Library Trust was presented, but formal action to accept it was postponed to the next meeting's consent agenda.
Prohibiting UAS during Public Events
30:45:00Resolution CC-2022-28 was adopted, prohibiting the flying of unmanned aircraft systems (drones) during certain public events on October 21st and 22nd, 2022, specifically for Homecoming and Walkaround.
Amended Redevelopment Agreement for Lakeview Landing LLC
33:00:00Joint Resolution CC-2022-29 was adopted, approving an amended and restated Redevelopment Agreement between the Stillwater Economic Development Authority and Lakeview Landing LLC. This amendment addresses unforeseen hurdles like inundation easements, disposal of generation units, rising interest rates, and construction costs, by staggering timelines without increasing the city's overall investment.
Electronic Wastegate Upgrade for Energy Center
49:00:00Authorization of expenditures totaling $186,274 for an electronic wastegate upgrade for the three 18V50SG engine generators at the Stillwater Energy Center. This upgrade will improve reliability and efficiency, addressing issues with existing pneumatic wastegates.
Cathodic Protection Design and Construction Project Award
53:00:00Award of a unit price contract to Audubon Field Solutions LLC for $1,604,961 for the cathodic protection design and construction project. This project aims to protect the raw and finished water pipelines and several water storage tanks and wastewater lift stations from corrosion, addressing recent leaks.
Electric Cost of Service Rate Design Agreement
59:00:00Authorization for staff to engage LM Vetter Consulting for an electric cost of service study and rate design services for the SUA electric utility, not to exceed $72,500.
Water Wastewater Cost of Service and Rate Design Study
01:01:00Authorization for staff to enter into a water wastewater cost of service and rate design study with New Gen Strategies for an amount not to exceed $74,250. This study will take a holistic approach, including wholesale, rural, residential, and commercial water sales.
Application for American Rescue Plan Act Grant
01:04:00Resolution SUA 2022-9 was adopted, authorizing the Stillwater Utilities Authority to submit an application for a $2 million American Rescue Plan Act Grant from the Oklahoma Water Resources Board. The grant would fund the construction of a recovered water pump station, finished water pump station, and finished water caustic system at the water treatment plant, with a matching cost share of $2 million from the city.
Upcoming Community Events
Stillwater Public Library Centennial Kickoff
The Stillwater Public Library will celebrate its 100-year anniversary throughout 2023 with special events and exhibits. The community is encouraged to visit the Centennial webpage for details and donation methods to the trust.
Household Hazardous Waste Collection and Electronics Recycling Event
From 8 AM to 1 PM at the Convenience Collection Center (807 South Perkins Road). Residents can drop off household pollutants and certain electronics for free recycling.
OSU Homecoming Walkaround
Road closures begin at 5:30 PM.
OSU Homecoming Parade
Begins at 9 AM downtown on Main Street.
OSU Homecoming Football Game
Free park and ride shuttle available from downtown (7th and Lewis) starting three hours before kickoff and continuing 15 minutes after the post-game.
Financial Matters
Stillwater Public Library Trust Balance
Total balance of the trust at the end of fiscal year 22, with 21 donations totaling $26,133.19 received in FY22.
Aerial Fire Apparatus Lease-Purchase
Initial purchase amount for the new aerial fire apparatus.
Federal Advocacy Services
Cost for professional services agreement with MMO Partners for federal advocacy.
Electronic Wastegate Upgrade
Expenditures authorized for the electronic wastegate upgrade for the Stillwater Energy Center's engine generators, including a 10% contingency.
Cathodic Protection Project
Total authorized construction expenditures for the cathodic protection project, including a 10% contingency, with the unit price contract awarded for $1,604,961.
Electric Cost of Service Study
Maximum amount for the electric cost of service study and rate design services with LM Vetter Consulting, including a 10% contingency.
Water Wastewater Rate Study
Maximum amount for the water wastewater cost of service and rate design study with New Gen Strategies, including a 10% contingency.
American Rescue Plan Act Grant Application
Stillwater's cost share for the proposed water treatment plant project, contingent on receiving a $2 million grant from the Oklahoma Water Resources Board.
Coming Up
Tabled
- Formal acceptance of the Stillwater Public Library Trust annual report (to be placed on the next consent agenda).
Watch For
- Finalized details of the amended and restated Redevelopment Agreement for Lakeview Landing LLC (expected on a future consent agenda).
Announcements
- Temporary reduction of Waste Management Services throughout October due to staffing shortages; residents need to drop off glass and yard waste at the collection center. Trailers are not allowed.
- Available funding assistance for utility or rent payments for residents affected by COVID-19 through the City of Stillwater and Our Daily Bread.
- Motorists are asked to pay careful attention to signs directing traffic through a lane shift on South Perkins Road at 3rd Avenue, specifically in the southbound lanes between Virginia and 6th Avenue, due to dangerous situations created by drivers not following the intended path.
- The Board of Adjustment is seeking five new members. This board conducts hearings and renders decisions on appeals, variances, and special exceptions to the zoning ordinance. Applications are available at stillwater.org/Citizenboards.
Agenda Summary
Proclamation Honoring Madeline Mittelstadt
A proclamation honoring Madeline Mittelstadt for her 50 years of exemplary service at Stillwater Medical Center.
Consent Docket
Approval of routine administrative items.
7A: Authorize Stillwater Fire Department to Lease-Purchase Aerial Apparatus
Consider authorizing the Stillwater Fire Department to lease-purchase an aerial apparatus from Pierce Manufacturing.
7B: Receive Stillwater Public Library Trust Board Annual Report and Centennial Announcement
Receive the Stillwater Public Library Trust Board annual report and an announcement regarding the library's Centennial kickoff and fundraising.
7C: Authorize Staff to Enter Professional Services Agreement with MMO Partners
Consider authorizing staff to enter a Professional Services agreement with MMO Partners for federal advocacy services.
8A: Resolution CC-2022-28 Prohibiting UAS During Public Events
A resolution prohibiting the flying of unmanned aircraft systems during certain public events on October 21st and 22nd, 2022.
8B: Resolution CC-2022-29 Approving Amended Redevelopment Agreement with Lakeview Landing LLC
A joint resolution by the Stillwater Economic Development Authority and the City Council approving an amended and restated Redevelopment Agreement between the Stillwater Economic Development Authority and Lakeview Landing LLC.
9A: Ordinance 3510 Rezoning 603 West High Point Drive
An ordinance rezoning a tract of land located at 603 West High Point Drive from commercial shopping to commercial general.
10A: Ordinance 3504 Amending City Code Chapter 23 Land Development Code Article 7 Signs Division Two District Sign Regulations
An ordinance amending Stillwater City Code by amending Chapter 23 Land Development Code Article 7 Signs Division Two District Sign Regulations.
10B: Ordinance 3509 Rezoning Land Near 1407 and 1809 East Burris Road and 5920 North Giardo Road
An ordinance rezoning tracts of land located at or near 1407 and 1809 East Burris Road and 5920 North Giardo Road from agriculture to large lot single family.
11: Reports from Officers and Boards
Various announcements and reports from city staff and council members.
SUA Consent Docket
Approval of routine administrative items for the Stillwater Utilities Authority.
SUA 5A: Consider Authorizing Expenditures for Electronic Wastegate Upgrade
Consider authorizing expenditures for the electronic wastegate upgrade for the Stillwater Energy Center.
SUA 5B: Consider Award of Unit Price Contract to Audubon Field Services
Consider an award of the unit price contract to Audubon Field Services for the cathodic protection design and construction project.
SUA 5C: Authorize Staff to Enter Electric Cost of Service Rate Design Agreement with LM Vetter Consulting
Authorize staff to enter into an Electric Cost of Service Rate Design Agreement with LM Vetter Consulting.
SUA 5D: Authorize Staff to Enter Water Wastewater Cost of Service and Rate Design Study with New Gen Strategies
Authorize staff to enter into a Water Wastewater Cost of Service and Rate Design Study with New Gen Strategies.
SUA 5E: SUA Component of Authorization for Fire Department's Aerial Apparatus Lease-Purchase
The Stillwater Utilities Authority component of the authorization for the fire department's lease-purchase of a new aerial apparatus.
SUA 6A: Resolution SUA 2022-9 Authorizing Application for American Rescue Plan Act Grant
A resolution authorizing the Stillwater Utilities Authority to submit an application for an American Rescue Plan Act Grant from the Oklahoma Water Resources Board.
SEDA Consent Docket
Approval of routine administrative items for the Stillwater Economic Development Authority.
SEDA Resolution 2022-4: Joint Resolution Approving Amended Redevelopment Agreement with Lakeview Landing LLC
A joint resolution of the Stillwater Economic Development Authority and the City Council approving an amended and restated development agreement between the Stillwater Economic Development Authority and Lakeview Landing LLC.
Executive Session
Executive session for purposes requested by the City Attorney.