Meeting Summary
The Stillwater City Council approved several map amendments for rezoning properties, including one for a fitness center and another for the Renaissance School. A significant discussion revolved around a Professional Services Agreement for roof projects across city buildings due to storm damage and age. The council also approved a resolution to apply for a Transportation Alternatives grant to fund the first phase of a rail-to-trail conversion project, connecting Boomer Lake to Couch Park.
Key Decisions & Votes
Map Amendment: 4703 North Washington Street
00:07:44Rezoning property from small lot single-family residential to two-family residential to allow for the construction of duplexes.
Map Amendment: 2000 and 2100 South Sanger Road
00:15:30Rezoning properties from small lot single-family residential and two-family residential to office, primarily to bring the Renaissance School and its parking lot into conformance.
Map Amendment: 2817 East 6th Avenue
00:18:50Rezoning property from light industrial to commercial general to allow for the operation of a fitness center and gym.
Map Amendment: 2318 and 2322 North Washington Street
00:23:40Rezoning properties from small lot single-family residential to commercial general, intended to serve as a buffer to existing single-family homes.
Professional Services Agreement for Roof Projects
00:28:40Approved an agreement with GH2 Architects for up to $100,000 for design, bid, and construction phase services for roof replacements on several city buildings.
Transportation Alternatives Grant Application (Rail-to-Trail)
00:46:10Approved a resolution to submit an application for a $1.2 million grant (with a $240,000 city match) to fund the first phase of an ADA-compliant trail from Boomer Lake Park to McElroy Road, converting a rail corridor.
Transportation Projects Advisory Committee Establishment
00:47:30Adopted Resolution CC-2022-33 formally establishing the Transportation Projects Advisory Committee.
Termination of Construction Management at Risk Agreement
01:00:00Approved the termination of the agreement with Burns and McDonald for construction management at risk services for water treatment plant improvements, shifting to a phased approach with traditional design-bid-build.
Upcoming Community Events
Small Business Saturday
Proclaimed by Mayor William Joyce, encouraging residents to support local small businesses.
Mary Main Street Opening Weekend
Tree lighting downtown at the courthouse lawn at 6 PM. Festivities will occur for four weekends between Thanksgiving and Christmas, including carriage rides, holiday lights, and Santa.
Stillwater Holiday Parade of Lights
Beginning at 7 PM. Theme is 'Christmas Vacation'. Deadline to submit entries is November 17th by 4:30 PM.
Financial Matters
Roof Projects Professional Services Agreement
Not to exceed amount for design, bid, and construction phase services for roof replacements on city buildings. Estimated total repair cost is close to $2 million.
Transportation Alternatives Grant (Rail-to-Trail)
Grant application for the first phase of the rail-to-trail conversion. Requires a city match of $240,000.
Burglar/Fire Alarm Permit Registration
Permit fee per alarm on property. Residents 62+ and government entities are exempt.
Utility/Rent Payment Assistance
Available funding assistance for residents affected by COVID-19, in partnership with Our Daily Bread.
Coming Up
Tabled
- Ordinance 3512 (closing a portion of South Duncan Street right-of-way near 1202 South Duncan Street) due to a typo in the agenda address.
Deadlines
- Stillwater Holiday Parade of Lights entry deadline: November 17th by 4:30 PM.
Watch For
- Further updates on the phased approach for water treatment plant and raw water delivery system improvements.
- Decision on the Transportation Alternatives grant application in the spring.
Announcements
- Stillwater Animal Welfare facility areas are closed to the public for emergency repairs; shelter is full of adoptable dogs and cats.
- City offices will be closed on Thursday, November 24th and Friday, November 25th for the Thanksgiving holiday.
- Trash and recycling will be collected as usual during Thanksgiving week, but the convenience collection center will be closed and yard waste will not be collected.
- Condolences expressed to the family of Joe Staley, a long-serving figure in Stillwater law enforcement.
Agenda Summary
Proclamation: Small Business Saturday
Declaring November 26, 2022, as Small Business Saturday in Stillwater.
Consent Docket
Approval of routine administrative items.
7A: Map Amendment - 4703 North Washington Street
Request to rezone property from small lot single-family residential to two-family residential.
7B: Map Amendment - 2000 and 2100 South Sanger Road
Request to rezone properties from small lot single-family residential and two-family residential to office.
7C: Map Amendment - 2817 East 6th Avenue
Request to rezone property from light industrial to commercial general.
7D: Map Amendment - 2318 and 2322 North Washington Street
Request to rezone properties from small lot single-family residential to commercial general.
8A: Professional Services Agreement with GH2 Architects
Consider approving an agreement not to exceed $100,000 for roof projects on city buildings.
9A: Resolution CC-2022-32
Approving submission of an application for a fiscal year 2023 Transportation Alternatives grant for a rail-to-trail conversion project.
9B: Resolution CC-2022-33
Establishing the Transportation Projects Advisory Committee.
10A: Ordinance 3046 Corrected
Correcting the legal description of an ordinance closing a Hartford Street right-of-way.
10B: Ordinance 3511
Closing a portion of the right-of-way of South Duncan Street near 1206 South Duncan Street.
10C: Ordinance 3512
Closing a portion of the right-of-way for South Duncan Street near 1202 South Duncan Street.
10D: Ordinance 3513
Rezoning land at 2817 East 6th Avenue from light industrial to commercial general.
10E: Ordinance 3514
Rezoning land at 4703 North Washington Street from small lot single-family residential to two-family residential.
10F: Ordinance 3515
Rezoning land at 2318 and 2322 North Washington Street from small lot single-family residential to commercial general.
10G: Ordinance 3516
Rezoning land at 2000 South Sanger Road from small lot single-family residential to office and 2100 South Sanger Road from two-family residential to office.
13A: Appointments to Rural Water Advisory Board
Acknowledging the appointments of Stephen Mayo and reappointment of Robert Sitton.
Rural Water Advisory Board Semi-Annual Report
Presentation by Robert Sitton on the board's activities and concerns, including upgrades to the Youth Lake pump station.
Termination of Construction Management at Risk Agreement
Consider approving termination of the agreement with Burns and McDonald for water treatment plant and raw water delivery system improvements.
Executive Session
For confidential communication regarding real property and economic development.