Meeting Summary
The Stillwater City Council approved several consent docket items, including a significant donation from Wilson Chevrolet for fire department extrication tools. They also approved budget amendments for the Stillwater Regional Airport. The Stillwater Utilities Authority approved a $10.5 million loan for the South Sewer Interceptor and miscellaneous wastewater project, and the Stillwater Economic Development Authority discussed and recommended a TIF project for a downtown redevelopment, with a focus on upfront funding.
Key Decisions & Votes
Consent Docket Items (A, B, G)
01:10Items A, B, and G from the consent docket were approved by the City Council.
Consent Docket Items (C, D, E, F)
01:50Items C, D, E, and F from the consent docket were approved, with special recognition for the library director's grant achievements.
Wilson Chevrolet Donation for Fire Department
03:40A budget amendment reflecting a $50,000 donation from Wilson Chevrolet to the Stillwater Fire Department for extrication tools was approved.
Stillwater Regional Airport Budget Amendments
09:00Budget amendments allocating funds for the Stillwater Regional Airport, totaling $1.5 million for aviation gas and $6,688 for other expenditures, were approved.
SUA Consent Docket
10:40All three items on the Stillwater Utilities Authority consent docket were approved.
South Sewer Interceptor Loan Commitment
20:00The SUA chair was authorized to sign a letter of binding commitment for a $10.5 million loan for the South Sewer Interceptor and miscellaneous wastewater project.
SUA Resolution for OWRB Loan
21:30Resolution SUA 2023-1, authorizing the $10.5 million loan from the Oklahoma Water Resources Board, was adopted.
SEDA Consent Docket
22:40The single item on the Stillwater Economic Development Authority consent docket was approved.
Downtown Campus Link TIF Project (923 South Main)
39:30Staff was directed to negotiate a redevelopment agreement with Progressive Development Corp LLC for the 923 South Main Street project, including the option for upfront financing using existing funds.
City Council Resolution for OWRB Loan
42:00Resolution CC-2023-1, approving the SUA's action regarding the $10.5 million loan from the Oklahoma Water Resources Board, was adopted.
Upcoming Community Events
Stillwater Community United Unity Event
7 PM at the Stillwater Community Center
Unity March with OSU
Beginning at 2 PM
Financial Matters
Wilson Chevrolet Donation
Donation to the Stillwater Fire Department for extrication tools.
Stillwater Regional Airport Budget Amendments
Increase in aviation gas for resale revenue and expenditure accounts. Also, increases of $1,000 for contract services, $2,189 for vehicle fuel and oil, and $3,499 for contingency, offset by increased revenue from ID access cards and ad sales.
South Sewer Interceptor and Miscellaneous Wastewater Project Loan
Loan from the Oklahoma Water Resources Board with a 2.93% interest rate over 30 years, including $1 million in loan forgiveness.
Downtown Campus Link TIF Project (923 South Main)
Requested TIF assistance for the redevelopment of 923 South Main Street, with discussion on upfront versus arrears funding.
Coming Up
Tabled
- Appointments to the Stillwater Housing Authority
Deadlines
- Applications for citizen representative on the reinvestment plan implementation policy committee
- Applications for board of adjustment opening
Watch For
- Further updates on the Downtown Campus Link TIF project at 923 South Main Street
- Progress on the water projects (Kaw pipeline, raw water storage, water treatment facility)
Announcements
- The City of Stillwater is accepting applications for a citizen representative to serve on the reinvestment plan implementation policy committee.
- There is an opening on the Board of Adjustment for a three-year term.
- The Stillwater Fire Department encourages residents outside city limits but within their response area to purchase a rural fire service contract for 2023.
- City offices will be closed on January 16th for the holiday, but trash and recycling will be collected as usual.
- Thanks to all who served over the holiday season to ensure Mary Main Street was successful.
- The City of Stillwater is seeking service-minded team members for various open positions.
- Vice Mayor Zanotti announced her resignation from the City Council to accept a position as CEO of the Stillwater Chamber of Commerce. A reception for her will be held on January 24th.
Agenda Summary
Consent Docket Items A, B, G
Approval of routine administrative matters.
Consent Docket Items C, D, E, F
Approval of routine administrative matters, including recognition of library achievements.
Consent Docket Item H
Approve a budget amendment reflecting receipt and appropriation of a $50,000 donation by Wilson Chevrolet to the Stillwater fire department for the purchase of extrication tools.
Budget Amendments for Stillwater Regional Airport
Approve budget amendments allocating funds for the Stillwater Regional Airport due to increased fuel sales, security program costs, vehicle fuel, and contingency needs.
Recess City Council
Motion to recess the City Council meeting to move to other agendas.
SUA Consent Docket
Approval of routine administrative matters for the Stillwater Utilities Authority.
Authorize SUA Chair to Sign Letter of Binding Commitment for South Sewer Interceptor Loan
Consider authorizing the SUA chair to sign a letter of binding commitment for the South sewer Interceptor and miscellaneous Wastewater project loan in the amount of $10.5 million.
Resolution SUA 2023-1
A resolution authorizing the loan from the Oklahoma Water Resources board in the principal amount of $10,500,000, authorizing the issuance of a series 2023 clean water SRF promissory note, approving and authorizing the execution of a loan agreement, and other related provisions.
SEDA Consent Docket
Approval of routine administrative matters for the Stillwater Economic Development Authority.
Stillwater Reinvestment Plan Downtown Campus Link Project Plan Implementation Policy Committee's Recommendation
Consider the committee's recommendation regarding Progressive Development LLC's request for assistance in development financing for property located at 923 South Main, pursuant to the reinvestment plan.
Resolution CC-2023-1
A resolution approving action taken by the Stillwater Utilities Authority authorizing the issuance of its promissory note in the principal amount of $10,500,000 to the Oklahoma Water Resources board, ratifying and confirming a lease agreement and operation and maintenance contract and a sales tax agreement between the city and the authority and containing other Provisions relating thereto.
Appointments to the Stillwater Housing Authority
Discussion and potential appointment of members to the Stillwater Housing Authority.