Meeting Summary
The Stillwater City Council held its January 23, 2023 meeting, electing a new Vice Mayor and approving a specific use permit for a medical marijuana dispensary. The council also addressed several dilapidated and abandoned properties, tabling one and ordering the abatement of others. A significant portion of the meeting was dedicated to a presentation on an investment grade energy audit and a proposed performance contract with Johnson Controls to improve city facilities' energy efficiency.
Key Decisions & Votes
Election of Vice Mayor
00:02:40Councilor Zeloski was elected as the new Vice Mayor with a vote of three to zero.
Specific Use Permit for Medical Marijuana Dispensary
00:09:40A specific use permit for a medical marijuana dispensary at 104 South Perkins Road was approved.
Dilapidated Property at 638 East 14th Avenue
00:13:50The public hearing and resolution for the dilapidated property at 638 East 14th Avenue were tabled until March 6th, 2023, due to ongoing progress on repairs.
Dilapidated Property at 2110 West Sherwood Avenue
00:27:30Resolution CC-2022-36, declaring the property at 2110 West Sherwood Avenue dilapidated and a public nuisance, was adopted with a 90-day period for the owner to take action.
Dilapidated Property at 3033 East Peachtree Avenue
00:29:50Resolution 2022-38, declaring the property at 3033 East Peachtree Avenue dilapidated and a public nuisance, was adopted with a 60-day timeframe for removal of the structure.
Public Nuisance at 1600 East 16th Avenue (Silverton Estates)
00:32:00Resolution CC-2022-39, declaring the property at 1600 East 16th Avenue a public nuisance, was adopted with a 30-day window for repairs to be finished.
Application for FAA Bipartisan Infrastructure Law Funds
00:36:00Resolution 2023-2, authorizing the Stillwater Regional Airport to apply for fiscal year 2023 Bipartisan Infrastructure Law funds for airport improvements, was adopted.
Johnson Controls Performance Contract Negotiation
00:59:00Staff was authorized to proceed with negotiating a performance contract and financing package with Johnson Controls for city-wide energy efficiency upgrades.
Reappointment to Housing Authority Board
01:00:20Ruby Manning and Roger Goes were reappointed to the Housing Authority Board.
Reappointment to Airport Advisory Board
01:01:00Phil Thomas and Derek Davis were reappointed to the Airport Advisory Board.
Amendment to Professional Service Agreement with Corollo Engineers (SUA)
01:15:00Amendment number four to the professional service agreement with Corollo Engineers was approved to include study and conceptual design phase services for additional raw water storage at Lake McMurtry, with a budget appropriation of $1,025,000.
Upcoming Community Events
Candidate Forum for February 14th Election
7:00 PM - 8:30 PM at the Council hearing room, also available on Suddenlink channel 14, AT&T U-Verse channel 99, and the city's YouTube channel.
Early Voting for February 14th Election
8:00 AM - 6:00 PM at the Election Board.
8th Annual Citizens Academy (Police Department)
Multi-week educational course providing a look into law enforcement, including real-life scenarios and a ride-along. Contact Lieutenant Lowe at terry.low@stillwater.org for more information.
Free Tax Preparation Assistance (AARP)
Available at Stillwater Library. Schedule appointments by visiting library.stillwater.org/taxes, calling 405-372-3633 extension 8106, or stopping by in person.
Financial Matters
FAA Bipartisan Infrastructure Law Funds
Application for round two of funds for Stillwater Regional Airport, with a city obligation of $113,223 for the 10% match. Funds are planned for the new commercial terminal and air traffic control tower.
Johnson Controls Performance Contract
Proposed project budget for energy and infrastructure upgrades, financed over 20 years with an estimated effective interest rate of 3.75%, anticipating an annual net positive cash flow of $49,000 to the city.
Corollo Engineers Amendment (Raw Water Storage)
Budget appropriation for the study and conceptual design phase services for additional raw water storage at Lake McMurtry, including basic services, additional services, and contingency.
Payne County 3/8 Sales Tax
A sales tax on the ballot for Payne County, important for funding fire equipment like new fire trucks.
Public Comments
Former Councilor Pat Darlington spoke in favor of the Johnson Controls energy audit and performance contract, highlighting the enthusiasm and commitment of the Johnson Controls team. Ray Bernhard spoke regarding the public nuisance at 1600 East 16th Avenue, expressing concerns that the proposed detention pond would be inadequate and would not effectively address the water runoff issue.
Coming Up
Tabled
- Public hearing and resolution for the dilapidated property at 638 East 14th Avenue (tabled to March 6th, 2023)
Deadlines
- February 14th: Election Day (polls open 7 AM - 7 PM)
- February 9th and 10th: Early voting (8 AM - 6 PM at Election Board)
Watch For
- Formal contract proposal and financing package with Johnson Controls for energy efficiency upgrades
- Progress on the raw water delivery and water treatment plant improvements project at Lake McMurtry
Announcements
- Election on February 14th, 2023, with a candidate forum on January 31st.
- Payne County 3/8 sales tax on the ballot, used for fire equipment.
- School bond election also on the ballot.
- Police Department's 8th annual Citizens Academy begins, offering a behind-the-scenes look at law enforcement.
- Applications are being accepted for a citizen representative on the Reinvestment Plan Implementation Policy Committee for the Stillwater Downtown Campus Link project.
- Stillwater Library is offering free tax preparation assistance from AARP during tax filing season.
Agenda Summary
Item 3: Election of Vice Mayor
Election of a new Vice Mayor following Councilor Zanotti's departure.
Item 4: Consent Docket
Approval of routine administrative items.
Item 5: Public Comment on items not scheduled for public hearing
Opportunity for public to comment on non-agenda items.
Item 7A: Specific Use Permit for Medical Marijuana Dispensary
Request for a specific use permit for a medical marijuana dispensary at 104 South Perkins Road.
Item 7B: Public Hearing for Dilapidated Structure at 638 East 14th Avenue
Hearing to determine if the structure is dilapidated and abandoned, and whether to order abatement.
Item 7C: Public Hearing for Dilapidated Structure at 3033 East Peachtree Avenue
Hearing to determine if the structure is dilapidated and abandoned, and whether to order abatement.
Item 7D: Public Hearing for Public Nuisance at 1600 East 16th Avenue
Hearing to determine if the property constitutes a public nuisance and whether to order abatement.
Item 7E: Public Hearing for Dilapidated Structure at 2110 West Sherwood
Hearing to determine if the structure is dilapidated and abandoned, and whether to order abatement.
Item 9A: Resolution 2023-2 (FAA Infrastructure Funds)
Resolution acknowledging city council authorization for submission of an application for FAA Bipartisan Infrastructure Law funds.
Item 9B: Resolution CC-2022-36 Amended (2110 West Sherwood Avenue)
Resolution declaring the structure at 2110 West Sherwood Avenue dilapidated and a public nuisance, ordering its removal.
Item 9C: Resolution 2022-37 (638 East 14th Avenue)
Resolution declaring the structure at 638 East 14th Avenue dilapidated and a public nuisance, ordering its removal.
Item 9D: Resolution 2022-38 (3033 East Peachtree Avenue)
Resolution declaring the structure at 3033 East Peachtree Avenue dilapidated and a public nuisance, ordering its removal.
Item 9E: Resolution CC-2022-39 (1600 East 16th Avenue)
Resolution declaring the property at 1600 East 16th Avenue a public nuisance and ordering its abatement.
Item 8A: Johnson Controls Presentation and Performance Contract
Receive presentation on investment grade energy audit findings and consider authorizing staff to negotiate a performance contract.
Item 10: Appointments
Appointments to the Housing Authority Board and Airport Advisory Board.
Item 11: Reports from Officers and Boards
Updates and announcements from city officials and boards.