Meeting Summary
The Stillwater City Council meeting included the recognition of the 2023 Citizens Police Academy class and the swearing-in of new Councilman Tim Hardin. Key decisions involved approving a resolution for a dilapidated property with a 90-day grace period and authorizing Phase 4 of the COVID-19 impact assistance program. The council also discussed and remanded a text amendment regarding fence setbacks back to the Planning Commission for further review.
Key Decisions & Votes
Dilapidated Property at 638 East 14th Avenue
00:30:40A resolution was adopted declaring the structure at 638 East 14th Avenue dilapidated and a public nuisance, ordering its removal with a 90-day grace period before enforcement.
Phase 4 COVID-19 Impact Assistance Program
00:31:30Resolution 2023-4 was adopted, authorizing the creation of Phase 4 of a grant program to assist Stillwater residents experiencing financial hardship due to COVID-19, utilizing an additional $365,000 in CDBG funds.
Closing Utility Easement at 1210 West 12th Avenue
00:20:40A motion was approved to close a portion of a utility easement at 1210 West 12th Avenue to facilitate the development of a medical office, with an ordinance advanced to second reading.
Text Amendment for Fence Setbacks
00:26:50A request for a text amendment to the Land Development Code regarding fence setbacks was remanded back to the Planning Commission for further consideration due to concerns about site triangles and clarity.
Redevelopment Agreement for 923 South Main Street
00:46:00The Stillwater Economic Development Authority approved a redevelopment agreement with Progressive Development for the project at 923 South Main Street, which will bring two new businesses to Stillwater.
Upcoming Community Events
Household Hazardous Waste Collection Event
8 AM to 1 PM at the Convenience Collection Center (807 South Perkins Road). Collects oil-based paints, pesticides, cleaning products, mixed fuels, fertilizers, pool chemicals, craft supplies, rechargeable batteries, and unwanted pharmaceuticals.
Rain Barrel Program
Purchase rain barrels through the City of Stillwater to save money on water bills and reduce stormwater pollution. Visit stillwater.org or contact Zach Henson at zack.henson@stillwater.org or 405-533-8436.
Annual Trash Off Event
9 AM to 12 PM. Volunteers meet at Couch Park Pavilion (1270 East Alcott Drive). Work gloves, safety vests, and trash bags provided. RSVP by March 21st by calling 405-533-8482 or visit stillwater.org/trash-off.
Stillwater Police Academy Class Recognition
Recognition of the 2023 Citizens Police Academy class, which hosted 18 participants in a six-week course.
Financial Matters
CDBG-CV Grant Funds for COVID-19 Impact Assistance
Approval of budget amendments reflecting the receipt and expenditure of additional CDBG-CV grant funds to administer Phase 4 of the Stillwater Resident COVID Impact Assistance Program for utility and rental assistance.
Stillwater Reinvestment Plan Amendment (USA Rare Earth Project)
An ordinance amending the Stillwater Reinvestment Plan to increase the base assessed value of Increment District #5 (USA Rare Earth Project) and adjust the disbursement of assistance and development financing, increasing the budget by 5% for administrative costs.
Redevelopment Agreement for 923 South Main Street
Approval of a redevelopment agreement with Progressive Development for a project at 923 South Main Street, involving a $375,000 loan at 1.75% interest over 10 years and an additional $150,000 in arrears, with an estimated total development cost of $3.6 million.
Public Comments
One public comment was received regarding the dilapidated property at 638 East 14th Avenue. The property owner requested more time to complete repairs, citing ongoing work and full-time employment.
Coming Up
Deadlines
- Rain barrel mail-in orders due by April 27th
- Rain barrel online orders due by April 30th
- Trash Off RSVP by March 21st
Watch For
- Future discussions on the text amendment for fence setbacks by the Planning Commission and Building Relations Committee
- Further implementation of the ion wave online bidding portal for city projects
Announcements
- The City of Stillwater is accepting applications for citizen representatives to serve on various committees, including the Airport Advisory Board, Board of Adjustment, Board of Drainage Appeals, and Reinvestment Plan Implementation Policy Committee. More information and online application available at stillwater.org/citizenboards.
- The City of Stillwater is hiring for full and part-time positions in various departments. A new text service is available for notifications about fire and police department openings (text 'police' or 'fire' to 405-742-8281). Full list of opportunities at stillwater.org/employment.
- A state question is on the ballot tomorrow (March 7th, 2023).
- A large bicycle race will be held in town this weekend (March 10-11, 2023), with participants from across the country.
Agenda Summary
Recognition of 2023 Citizens Police Academy Class
Recognition of the 2023 Citizens Police Academy class, which completed a six-week course for 18 community members.
Consent Docket
Approval of routine administrative items.
Swearing-in of New Counselor Tim Hardin
Swearing-in ceremony for newly elected City Councilman Tim Hardin.
Hearing for Dilapidated Structure at 638 East 14th Avenue
Public hearing to determine if the structure at 638 East 14th Avenue is dilapidated and abandoned, and to consider its abatement and removal.
Receive Public Comment Regarding Request to Close Utility Easement at 1210 West 12th Avenue
Public comment period for a request to partially close a utility easement for future medical office development.
Receive Public Comment Regarding Text Amendment to Land Development Code Chapter 23
Public comment period for a text amendment concerning fence setbacks, specifically for corner lots.
Approval of Budget Amendments for CDBG-CV Grant Funds (Phase 4 COVID Impact Assistance)
Consideration of budget amendments reflecting the receipt and expenditure of additional CDBG-CV grant funds for Phase 4 of the COVID-19 impact assistance program.
Report on CDBG Minority and Women-Owned Business Enterprise Utilization Plan and 2019 Purchasing Policy
Report on past and future implementation of the CDBG minority and women-owned business enterprise utilization plan and the effect of the 2019 purchasing policy on notifying these businesses of bidding opportunities.
Resolution 2022-37: Dilapidated Structure at 638 East 14th Avenue
Resolution declaring the structure at 638 East 14th Avenue dilapidated and a public nuisance, ordering its removal with a 90-day grace period.
Resolution 2023-4: Phase 4 COVID-19 Impact Assistance Program
Resolution authorizing the creation of Phase 4 of a grant program to assist Stillwater residents experiencing financial hardship due to COVID-19.
Ordinance 3520: Closing Utility Easement at 1210 West 12th Avenue
Ordinance closing a portion of a utility easement located near 1210 West 12th Avenue.
Ordinance 3521: Amending Stillwater Reinvestment Plan (USA Rare Earth Project)
Ordinance amending the 2022 Stillwater Reinvestment Plan to adjust the budget and allocation for Increment District #5 (USA Rare Earth Project).
Ordinance 3518: Rezoning 619 West 12th Avenue
Ordinance rezoning a tract of land at 619 West 12th Avenue from office to public.
Ordinance 3519: Rezoning 299 South Drury Street
Ordinance rezoning a tract of land at 299 South Drury Street from small lot single-family residential to two-family residential district.
Appointment of Captain Todd Perry to Payne County Enhanced 9-1-1 Communications Board
Appointment of Stillwater Police Captain Todd Perry to the Payne County Enhanced 9-1-1 Communications Board.
Consider Approval of Redevelopment Agreement with Progressive Development
Consideration and approval of a redevelopment agreement between Progressive Development and the Stillwater Economic Development Authority for the project at 923 South Main Street.